Gent - Regie der Gebouwen - Schaffung eines Mehrzwecksaals mit Küche

Confidentiality and application form for tender documents – Gent AC Kouterpoort project

✓The input text concerns an “aanvraagformulier voor opdrachtdocumenten” (application form for contract documents) for a Belgian public contract of the Regie der Gebouwen (Buildings Agency) with reference RDGB-2026/411342/108, relating to the creation of a polyvalent hall with kitchen in Gent (AC Kouterpoort).

✓The point of view is clearly Belgian, with a federal public authority (Regie der Gebouwen) as contracting authority and a formal procedure for requesting confidential tender documents.

✓The text first sets out a confidentiality and non‑disclosure framework.

✓It explains that the Regie der Gebouwen will share confidential information about its operations, strategy, projects, finances, partners or staff, and that the applicant must treat all such information strictly confidential.

✓This includes obligations such as using the information only for the specified public contract, not exploiting it for own benefit or third parties, and not disclosing or copying it without prior written consent, except to employees or subcontractors bound by a similar duty of confidentiality.

❓Regarding what the bidder must submit and minimum qualification requirements, the input text only partially addresses this, focusing on the application form to obtain the tender documents.

✓The bidder must complete the form with basic firm data, such as the name of the company, its enterprise number, full address, name of a contact person, telephone number, e‑mail address, and a signature.

✓It also specifies where to send the form (to the Regie der Gebouwen, for the attention of Kyna De Clerck, via the indicated e‑mail address [email protected]).

❓The text does not mention further qualification requirements such as references, turnover thresholds, insurance levels or certificates.

❓Concerning the scope of the contract, the text only briefly identifies the project as “Gent AC Kouterpoort – Creatie van polyvalente zaal met keuken.” It does not provide detail about quantities (such as surface area or number of rooms), the exact place of performance beyond the Gent AC Kouterpoort reference, nor the execution period or schedule.

❓Similarly, award criteria and any weighting between price and quality are not described in this excerpt; the implication is that such information would be contained in the separate “opdrachtdocumenten” that can be requested via this form.

✓On risks and special conditions, the text deals specifically with confidentiality obligations and related risk management.