Schreinerarbeiten I - repräsentativer Bereich (26-44198)

✓The contract also includes an Instandhaltung component (such as maintenance, inspection, repair of certain door systems), to be offered using a specific maintenance contract form and working cards; importantly, if this maintenance part is not “wertbar” (evaluable), the entire bid will be excluded.

✓Water and energy costs on site are borne by the contracting authority and must not be priced in the unit rates.

✓Timing is precisely regulated in the Besondere Vertragsbedingungen: start of performance is fixed at 11.02.2027, completion (abnahmereife Fertigstellung) at 14.10.2027; both are contractual deadlines under § 5 VOB/B.

✓The procedure is an open procedure (“offenes Verfahren”) under VOB/A section 2. The offer deadline has been extended by bidder message to 09.11.2026, 24:00, and the bid validity (Bindefrist) runs until 21.12.2026.

✓Communication in the procedure is electronic via the platform; for project execution, a PlanTeam-Server (PTS) must be used for document exchange and communication.

⚠On award criteria and weighting, the Aufforderung zur Abgabe eines Angebots (Formblatt 211 EU) states that the sole award criterion for main and any alternative bids is price (“Zuschlagskriterium Preis”).

✓The evaluated price is determined from the recalculated offer sum (“Wertungssumme”), considering among other things discounts, amounts from the Lohngleitklausel and the evaluated Instandhaltungsangebot.

✓There is also a specific rule for workshops for disabled persons: such bidders are granted a 15 % bonus in the calculation of the Wertungssumme; if their offer is economically equivalent to another bid, the award will be made to the workshop for disabled persons, provided the status is proven with the offer.

✓Although the standard form mentions “Mehrere Zuschlagskriterien gemäß beiliegende Anlage zu 211 EU”, the excerpt provided explicitly marks price as the relevant criterion; any additional criteria would have to be taken from the referenced Zuschlagskriterien-Anlage 227, which is listed as an annex but its content is not included in the excerpts.

✓Alternative bids (Nebenangebote) are generally allowed for the entire scope (but not for conditional discounts only) and must meet minimum requirements (Formblatt 226) and be fully described and priced in line with the participation conditions.

✓The risk allocation and special contractual conditions are quite detailed.

✓As such, there are binding contractual deadlines with a contractual penalty regime: under the Besondere Vertragsbedingungen, for each working day of delay in meeting contractual milestones or completion, a daily contractual penalty is due, calculated as a (still to be specified) amount or percentage of the net contract sum; the total penalty is capped at 5 % of the net contract sum (and, for partial deadlines, at 5 % of the value of the affected partial scope).

✓Securities (guarantees) are required: for contract performance, a security of 5 % of the gross contract sum (without change orders) is due if the contract amount is at least 250,000 EUR net; for defect claims, a security of 3 % of the sum of progress payments at acceptance is required.

✓If these are provided by bonds, the contracting authority’s standard guarantee forms must be used (performance bond, defects bond, advance/instalment payment bond).

✓The contractor must create a graphical and tabular Baufristenplan within 10 working days after contract award and update it without delay if deadlines or schedules change.

✓Weekly site meetings are mandatory, and a suitable representative must attend.

✓Subcontracting and Eignungsleihe are allowed but must be declared via Formblatt 235; for each other company used, on-demand: a Verpflichtungserklärung (Formblatt 236) and evidence of suitability must be provided, and if these companies do not meet criteria or are subject to exclusion grounds, they must be replaced.

✓There are also specific obligations regarding waste (Formblatt 241 Abfall: contractor as waste producer and disposer, duty to ensure legal disposal and documentation), data processing and electronic communication (Formblatt 244, including GAEB/DA XML, electronic billing via XRechnung and use of the central e‑invoice portal with Leitweg-ID), IT security incident notification duties (cyberattack reporting to SITiF BW), compliance with ILO core labour standards, as well as obligations under the Landes-Tariftreue- und Mindestlohngesetz (LTMG).

✓Bids must be submitted in German, using the official forms, and paper or email submissions are explicitly inadmissible and lead to exclusion.

✓There is a standard instruction that any ambiguities or errors in the tender documents must be reported in text form before submitting a bid.

❓Question deadlines or site visits are not explicitly mentioned in the excerpts, but the general rule on prompt notification of ambiguities applies.

✓As to contradictions or corrections, the documents themselves clarify hierarchy and updates.

✓For instance, the bidder message explicitly extends the offer deadline to 09.11.2026, 24:00; if older forms or notices contain a different deadline, the later bidder message prevails as a correction.

✓The Aufforderung zur Abgabe eines Angebots lists the annexes and states that the long form of the Leistungsverzeichnis is binding if there are discrepancies with self-produced excerpts; similarly, the data processing sheet (244) states that in case of differences between electronic exchange files and the written version, the written version governs.

✓The tender documentation also clarifies that electronically exchanged GAEB files are working tools unless they are exchanged via the official e‑procurement platform, in which case they become binding within the limits of the written documents.

✓In general, special and additional contractual conditions (VHB 214 and its “Weitere Besondere Vertragsbedingungen”) supplement and partially modify the standard VOB/B rules; where the template VHB texts offer alternatives (for example, “Auf Sicherheit wird verzichtet” vs. “Sicherheit ist zu leisten”), the boxes actually ticked in this tender (security required, specific dates for start and completion) are the applicable rules.