Semiconductor Switch-Matrix

Regarding minimum qualification and reliability, the documents set out extensive exclusion grounds. Such as: the Wirt‑124 UVgO form lists criminal offences (e.g. corruption, fraud, money laundering, human trafficking, wage dumping, violations of MiLoG, AEntG, SchwarzArbG) and makes bidders declare that no such relevant convictions or fines exist, otherwise they risk exclusion or need to demonstrate “self‑cleaning” measures. The form also prepares the use of Gewerbezentralregister and Korruptionsregister checks above certain value thresholds (15,000/30,000 EUR). Bidders must confirm that they meet the legal prerequisites for performing the service, including any licensing duties, and that no entries exist in corruption/central registers that would bar participation. If a bidder wants to be treated as a preferred bidder under the Frauenförderverordnung, it must provide gender‑segregated employment and payroll data and accept not to reduce the women’s share for a defined period. There are no explicit turnover or insurance minimums mentioned in the provided extracts, but the general requirement of professional registration and reliability applies.

The scope of the contract is defined in the “Leistungsbeschreibung Switchmatrix_überarbeitet”. Such as: delivery of one switching matrix device (quantity: 1) compatible with the existing measurement infrastructure, fitting a 19‑inch rack up to 10U, powered by 230V AC 50Hz single phase, new (no used equipment), compliant with all applicable EU law, CE‑marked where applicable and accompanied by the EU/EC Declaration of Conformity. Operating instructions and technical documentation must be provided in German or English; safety‑related information and labels must be in German, at least in electronic form. Delivery terms are DDP (Incoterms 2020) to Im Technologiepark 25, 15236 Frankfurt (Oder), Germany, which is also the place of performance. The performance/delivery period is “no later than 16 weeks after award of the contract”. The bidder must additionally provide information on anticipated maintenance and follow‑up costs for three years after expiry of the warranty, and a price for extending warranty/guarantee from 12 to 24 months (both requested only for information, not evaluated).

The award criteria and their weighting are clearly specified and simple. Such as: in the price sheet, section 7 “Evaluation of bids” states that the sole award criterion is the total net price for item 1 (the switching matrix) with a weighting of 100%. VAT, gross price and the optional warranty extension price (item 2) are explicitly excluded from evaluation. The contract will be awarded to the bid that meets all minimum technical and contractual requirements and offers the lowest net price for the switching matrix. Additional social or sustainability declarations (ILO, Frauenförderung, etc.) are either mandatory for participation or relevant only for preference situations (e.g. tie with the economically most advantageous offer) but do not change the stated 100% price weighting for this procedure.

The documents also set out multiple risks and special conditions for the contractor. Such as: binding period of the offer (three months as per IHP General Terms, unless the announcement specifies a shorter award deadline; the invitation letter clarifies that the bidder is bound to the offer until the specified award deadline), prohibition of changes or additions to tender documents and of alternative bids, strict compliance with safety, accident prevention and labor regulations, and extended responsibilities regarding subcontractors. Under ZVB‑Bbg and IHP’s General Terms, delay in delivery triggers contractual default compensation of 0.5% of the value of the unusable part of the service per week of delay, capped at 5% of the order value, plus possible further damages. Under the BbgVergG “Mindestanforderungen” agreement, wage underpayment or refusal of controls leads to contractual penalties of 1% of the order sum per proven case, up to 5% and monetary caps (25,000 / 250,000 EUR), and the possibility of up to three‑year exclusion from competitions (sperrliste). The client retains broad rights to inspection at the contractor and subcontractors, to terminate for cause (e.g. corruption, serious misconduct, anti‑competitive agreements, false declarations), and to demand self‑cleaning. Subcontracting must be notified; in some cases it needs the client’s approval, and the contractor is fully liable for subcontractors. Question submission is only via the Vergabemarktplatz communication function; other channels are not considered. No mandatory site visit is mentioned in the extracts.

Concerning contradictions or corrections within the documents, the hierarchy and current practice resolve the main apparent conflict around signatures and electronic submission. Such as: the older Bewerbungsbedingungen VOL 06 require paper submission in a sealed envelope and signed forms (and electronic offers only with advanced/qualified signature), while the specific “Hinweise zur elektronischen Angebotsabgabe” for this tender state that offers are to be submitted exclusively electronically via the Vergabeplattform, in text form under § 126b BGB, and that handwritten signatures or advanced/qualified electronic signatures are not required. For this procedure, the specific tender notice and the “Hinweise zur elektronischen Angebotsabgabe” prevail, so bidders must submit electronically in text form; missing handwritten signatures on forms do not lead to exclusion. Similarly, where IHP’s General Terms and the Brandenburg ZVB‑Bbg regulate comparable issues (e.g. risk transfer, inspection, delay, termination), the contractual order of precedence in IHP’s General Terms applies: first the award letter/special conditions, then the service description and any supplementary conditions, then VOL/B, then IHP’s General Terms, then statutory regulations. Therefore, if a statement in the award letter or service description contradicts a generic clause in older VOL‑based state forms, the specific tender conditions (award letter + service description + IHP EKB‑2024) apply.