Marché public de fournitures relatif à la “Fournitures des Equipements de Protection Individuel (EPI) pour les métiers des filières existantes, nouvelles filières et les Unités d’Appui Pédagogique et production (UAPP) dans les centres de formation professionnels au Burundi”

✓The award criteria and weighting are simple and entirely price‑based.

✓Such as, the only award criterion is price with a weight of 100%, evaluated using the formula Pcot = 100% × (Pb/Pc), where Pb is the lowest bid price and Pc the price of the bid being scored.

✓The procedure is a negotiated procedure with prior publication: after formal and substantive regularity checks, the contracting authority may shortlist bidders based on the award criterion, conduct negotiations (without modifying minimum requirements or award criteria), and request BAFOs (Best and Final Offers).

✓After negotiations, BAFOs are evaluated again on price; the bidder with the highest final score and who passes exclusion and selection checks is awarded the contract.

✓The authority is not obliged to award and may restart the procedure.

✓The text also sets out risks and special conditions for bidders.

✓Such as, there is a mandatory 5% performance guarantee (cautionnement) on the total contract value (excluding VAT), which can be constituted with a bank or insurance guarantee, including via institutions based in the destination country, subject to Enabel’s approval.

✓Price revisions are generally not allowed, except for specific changes in taxation (impositions) meeting defined temporal and substantive conditions.

✓Penalties and measures are those of the “RGE”: delays may trigger fines; serious non‑performance can lead to measures d’office and replacement of the contractor, including via direct award to an existing subcontractor or to the second‑ranked bidder through an amendment.

✓The offer must detail any intended subcontracting; Enabel may, in case of contractor failure, conclude a “marché pour compte” with subcontractors or other bidders under well‑defined conditions.

✓There is a 6‑month warranty period for specified EPI items, strict delivery deadlines (120 days, deemed of rigour), exclusion grounds and conflict‑of‑interest rules (including “tourniquet” situations), and a fixed question deadline: written questions to the procurement expert up to the 10th day before the offer deadline; clarifications and corrections are published at the latest by the 7th day before that deadline.

❓No information session or site visit is foreseen.

✓Regarding contradictions or corrections within the documents, the input text clarifies which statements prevail.

✓Such as, the cahier spécial des charges is complemented by annexed Terms of Reference (TDR); where both speak about deadlines (120 days, split into 30 + 90) and delivery sites, they are consistent and mutually reinforcing.

✓In case of conflict between documents, the hierarchy is: the special specifications (CSC), its conditions particulières and annexes, the approved BAFO, and the award notification letter.

✓The contracting authority also stresses that any deviation or informal agreement not formally notified by Enabel is null and void, ensuring that the latest published and formally notified provisions govern the interpretation of the contract.