Suministro de lubricantes, grasas, aceites y aditivos para el mantenimiento de los vehículos de la flota de la Empresa de Servicios Municipales de Alcorcón, S.A.U., por tracto sucesivo y precios unitarios

✓The ordinary maximum delivery time is 4 calendar days from receipt of firm order by email, though bidders can offer shorter times for scoring.

✓Technical specifications and item quantities are detailed in the PPT and in Annex III (price table) L34‑26.xlsx, including, for example, certain brand- or reference-specific lubricants justified by vehicle manufacturers’ warranty requirements.

✓Regarding award criteria and weighting, the procedure is open, with no electronic auction, and only objective, formula-based criteria.

✓The offer económica carries up to 90 points, calculated by multiplying unit prices offered by estimated consumption and then using a proportional formula (Povᵢ = Pc × (Omb / Ovi)) to rank offers against the minimum-priced admissible offer.

✓The second criterion is plazo de entrega, worth up to 10 points, such as: delivery within <24 hours (10 points); <48 hours (7.5 points); <72 hours (5 points); and ≤96 hours (0 points) from the firm email order to receipt at ESMASA.

✓The tender also defines how “ofertas anormales o desproporcionadas” are detected, based on percentage deviations from the PBL or media de ofertas, depending on the number of bidders, plus the requirement that the bidder’s score in non-price objective criteria exceeds 85% of the maximum.

✓The offer’s validity period is 18 months.

✓On risks and special conditions, the bidder faces a definitive economic guarantee of 5% of the “presupuesto máximo” (effectively the base budget), to be constituted before award, and maintainable throughout contract execution and any hypothetical extensions.

✓It may be provided, such as, by bank guarantee (Annex IV), surety insurance (Annex V) with payment on first demand and no suspension for unpaid premiums, or retention in the first invoices (Annex VII, to be requested before award and shown in the first invoice).

✓A technical guarantee applies to each product supplied, including packaging, contents and carriage, for 12 months from receipt.

✓There are specific penalties: for delay, 1% of the price of the delayed order per working day plus 50 EUR per day beyond the offered delivery time; for defective execution, replacement of defective product plus 50 EUR per working day of delay due to replacement.

✓Environmental conditions are a contractual essential condition under article 202 LCSP: the contractor must prioritize fully electronic management of communications, reports, invoices and documentation, minimizing paper; non-compliance can lead either to contract resolution or penalties up to 10% of the contract price (excluding VAT).

❓Furthermore, there is an essential obligation to comply with EU and Spanish data protection law (art. 211.1.f LCSP), even though the contract does not require personal data processing on behalf of the controller.

❓Subcontracting is not specifically regulated in the excerpt, so the general LCSP regime applies.

✓Invoicing must be monthly, in PDF sent to [email protected], within four days of issuance, with detailed breakdown per order and delivery note; payment is by bank transfer only, within 30 days of invoice approval.

✓Foreign bidders with fiscal domicile outside Spain must provide a tax residence certificate for double taxation treaties.

✓The deadline for offer submission is 11/11/2026 at 23:59 via PLACSP; any queries must logically be addressed to the contracting authority (contact: [email protected], phone 697 444 274), although a specific question deadline and site visit are not mentioned in the provided text.

✓As for contradictions or corrections among documents, the texts are largely consistent: they all state the same contract value, duration (“18 meses o hasta que se agote el presupuesto básico de licitación, lo que primero ocurra, sin posibilidad de prórroga”), location (Alcorcón, C/ Químicas 26/30), and criteria (90 points price, 10 points delivery time).

✓A minor apparent discrepancy is that some generic platform fields say “No se aceptará factura electrónica” or “No se utilizará el pago electrónico”, while the CCP explicitly allows ESMASA to require factura electrónica later with one month’s notice and specifies that invoices be sent in PDF by email and paid by bank transfer.

❓In practice, the CCP/PCAP and PPT—being the specific pliegos—prevail over generic platform descriptors, so the detailed clauses on invoicing and the possible future obligation of electronic invoices are the binding reference.

❓Similarly, any generic mention that orders, electronic invoices or electronic payment “No” will be used is overridden by the more specific clause that orders will be placed by email, invoices will be emailed as PDFs and payments made by transfer.

❓Overall, when in doubt, the Cuadro de Características Particulares and CCP/TCP text take precedence over high-level platform metadata.