Reemplazo, instalación, programación de 32 cámaras defectuosas con el correspondiente contrato de mantenimiento de 183 cámaras para la prisión de Malinas

✓For Post 1, the contractor must contact the contracting authority within five working days after award (excluding company annual closure days) to agree a start date.

✓A detailed technical description is in section B (not fully reproduced here).

✓Such as regarding award criteria and weighting, the procedure foresees possible negotiations and a Best And Final Offer (BAFO), but the contracting authority reserves the right not to negotiate at all.

✓Offers are first checked for regularity; substantially irregular offers may be voided or regularised per art. 76 KB 18 april 2017.

✓The sole award criterion is price with a weight of 100%.

✓“Prijs” is defined as: global price for Post 1 + global price for Post 2A + three times the global price for Post 2B.

✓Evaluation is based on the total price including VAT, and the contract is awarded to the regular definitive offer (BAFO) with the lowest price, subject to confirmation that the bidder is not in an exclusion situation.

✓Such as concerns risks and special conditions, the bestek contains several important clauses.

✓There is explicitly no borgtocht (performance guarantee) required.

✓A one‑year product warranty applies from provisional acceptance; defective products must be replaced at the contractor’s cost, and replacement units receive a new equivalent warranty, which is extended by any downtime.

✓Bidders may offer a longer warranty.

✓The contractor bears full liability for errors and delays, must indemnify the authority against third‑party claims, and must maintain strict confidentiality regarding all information obtained in the prison; using the contract as a commercial reference is permitted.

✓The contractor must use the persons named in the offer; replacements require prior approval.

✓Special operational risk is highlighted: penitentiary institutions are not normal work sites and events such as strikes, uprisings, restricted access or specific security measures may cause time loss, but no additional costs may be invoiced for these circumstances.

✓Price revision is forbidden for Post 1 and allowed annually for Post 2 using a defined index formula (70% wage index PC 149.01, 20% consumer price index, 10% fixed part), only if the change is ≥ 3% and with supporting documentation, requestable by either party within 45 days after each contract anniversary.

✓The offer validity is 120 calendar days after the offer submission deadline; there is no bid compensation; a 15% advance payment is possible upon request under art. 67 §2 KB Uitvoering, repayable via set‑off and recoverable in case of breach.

✓E‑invoicing is mandatory via Peppol standards (or Mercurius portal), with detailed content requirements; payment and inspection must occur within 30 days after written confirmation of completed services and receipt of a regular e‑invoice.

✓The documents mention broad revision clauses under art. 38 KB Uitvoering (heffingen, delays caused by either party, suspensions, and unforeseeable circumstances), and that the authority may suspend execution under certain conditions with possible compensation if thresholds are exceeded.

✓Subcontractors are indirectly addressed: the contractor can only rely on sub‑contractor default under strict conditions; e‑invoicing rules also apply to subcontractors where direct payment is foreseen.

✓Dispute resolution is exclusively before the courts of the judicial district Brussels; language for interpretation of the contract is Dutch or French.

❓The input text does not show an explicit question deadline or online Q&A: the online forum is “niet van toepassing” and any remarks about access or layout must be made via the forum, but no further detail is extracted.

✓Such as for contradictions or corrections within the documents, the bestek explicitly states that any “aanbestedingsberichten en rechtzettingen” published in the Belgian Official Tender Bulletin and relating to this contract form an integral part of the specifications; the bidder is deemed to have taken note of them and must consider them when preparing the offer.

✓Therefore, where multiple similar statements exist, the version in the bestek (section A – Algemene bepalingen and section B – Technische voorschriften), together with any later rectifications published officially, is the controlling text that applies.