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Contract for the supply of office furniture
Vertrag über die Lieferung von Büromöbeln — original title
Your path to submission
- Deadline: 3 November at 23:59 — 3 days left.
- You submit on Vergabemarktplatz (cosinex) — not here and not by e-mail. ↗ Free bidder account on the cosinex platform required (created instantly); offers go through the bidding tool, usually plain text form suffices — no qualified signature. Sort out account and signature first — not on submission day.
- Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
Contract
Type of service
Clement What the numbers say about this buyer
- 16% of this buyer's awards went to companies that had already won here before (20 awards since 2025, spread over 14 companies). That is well below the sector norm (40%) — this buyer switches suppliers more often than others.n = 20 awards since 2025
- The median procedure drew 2 bids (7 procedures with a bid count); 29% ended with a single bidder. Sector: median 2 bids.n = 7
- From notice to award takes a median 17 days here (16 procedures). Sector: 80 days.n = 16
- 5% of awards went to companies from abroad (20 awards with a known winner country). Sector average: 1%.n = 20
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 30/10/2026.
Tender documents at a glance
The essentials of the tender documents, checked statement by statement against the documents. For your bid, the original documents count.
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✓ found in the documents · ❓ not found in the documents or general statement
Öffentliche Ausschreibung 2026-670: Rahmenvereinbarung Büromöbel für die Fachhochschule Potsdam
The input text concerns a German public procurement procedure under the Unterschwellenvergabeordnung (UVgO) and the Brandenburgisches Vergabegesetz, specifically a framework agreement for the supply and installation of office furniture for Fachhochschule Potsdam.
The country context and applicable law are clearly Germany (Bundesrepublik Deutschland) and the federal state of Brandenburg; references are made to German statutes (e.g.
VOL/A, VOL/B, GWB, BbgVergG, Mindestlohngesetz, Arbeitnehmer-Entsendegesetz).
The contracting authority’s point of view is that of a Brandenburg public institution applying these national and state rules.
The documents describe in detail what bidders must submit.
Obligatory submission elements include, such as: the completed Form 3.3 “Angebotsschreiben”, the actual offer, the filled-in price sheet (Excel), Form 4.1 “Eigenerklärung Ausschlussgründe”, and Form 5.3 “Vereinbarung zur Einhaltung der Mindestanforderungen nach dem Brandenburgischen Vergabegesetz”.
Additionally, bidders must provide a self-declaration on economic and financial capacity, proof of registration in a professional or trade register or equivalent proof of legal professional practice, and about two reference projects as PDFs (links are explicitly excluded).
Depending on the constellation, further forms are required, such as Form 4.2 for bid consortia, Form 4.3 and 4.4 for subcontracting or reliance on third-party capacities (Eignungsleihe), and Form 4.5 if the bidder wishes to be treated as a preferred bidder under the Frauenförderverordnung.
The texts emphasise that missing mandatory documents will not be requested later and that incomplete offers can or must be excluded from evaluation.
The scope of the contract is defined as a framework agreement for the demand-driven delivery and installation of office furniture for Fachhochschule Potsdam.
The contract type is an agreement without any quantity or purchase obligation; the average historical volume is indicated at about 35,000 EUR net per year, but this is expressly not a guaranteed minimum.
Show all 27 statements
Contract duration is 48 months from 01.12.2026, with an option for the contracting authority to extend twice for 12 months each (maximum six years total).
The place of performance is the FH Potsdam campus (Kiepenheuerallee 5, 14469 Potsdam), including upper floors without functioning elevators, with delivery “frei Verwendungsstelle”, assembly, proper positioning, and packaging disposal included.
For each individual call-off, firm delivery and installation dates are agreed and acceptance is documented via a handover protocol.
The technical requirements include, such as: compliance with specified DIN-EN standards for office desks, chairs and storage, ergonomic and occupational-safety requirements per Arbeitsstättenverordnung/ASR A1.2, low-emission materials proven e.g. by “Blauer Engel” or GS mark, and a minimum 5-year manufacturer’s warranty for material and manufacturing defects.
Award criteria and weighting are clearly laid out and consistent between the invitation letter, the Leistungsbeschreibung and the Wertungsmatrix.
The contract is awarded to the most economically advantageous tender that fulfils all criteria.
The award criteria are: price (40 %, based on the sum of unit prices in the price sheet), references (40 %, two references evidencing cooperation with public institutions), and compliance with the required DIN standards and related quality/ergonomics requirements (20 %).
The Wertungsmatrix shows a 10-point scale per criterion and a maximum total of 1000 points (400 + 400 + 200).
Formal conditions include that questions may be submitted until 23.10.2026, the bid submission deadline is 03.11.2026, 23:59, and the bid binding period runs until 01.12.2026; bids are to be submitted electronically in text form via the Brandenburg e-tendering platform, and all communications must run through that portal.
Risks and special conditions for bidders arise from several contractual and procedural rules.
There are, such as: strict completeness requirements (no subsequent submission of missing tender documents; incomplete offers can be excluded), binding adherence to German and Brandenburg labour and minimum wage law (BbgVergG, Mindestlohngesetz, AEntG) with contractual penalties up to 1 % of the contract value per proven violation (capped at 25,000 EUR per case and 5 %/250,000 EUR overall), and extensive audit and documentation duties regarding wages, including towards and via subcontractors.
Subcontracting is allowed but subject to conditions: the principal contractor must declare which parts are subcontracted (Form 4.3), in some cases obtain the client’s approval (VOL/B, ZVB-Bbg), and ensure that subcontractors sign mirrored BbgVergG commitments (Form 5.4).
The framework also contains provisions on fixed prices for the entire basic term (with specific lohn-/preisanpassung for statutory minimum wage increases), strict rules on timely performance and notice of delays, and strong termination rights for the contracting authority in case of serious breaches (e.g. corruption, unauthorised transfer, violations of BbgVergG obligations).
As for contradictions, some older standard text in the Bewerbungsbedingungen mentions sealed envelopes and electronic signatures; however, the specific tender documentation clearly allows submission “elektronisch in Textform” via the portal and must be regarded as overriding the generic VOL/VHB standard where there is a conflict.
In hierarchy questions, the ZVB-Bbg specify that, in case of inconsistencies, the concrete contract documents (offer, specification and any specific special conditions) prevail over supplementary and general conditions.
Only the contracting authority's tender documents are binding. As of: 27/10/2026
Eligibility analysis from the tender documents
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| NTT Germany AG & Co. KG | 2 | 2026 |
| GRG Services Berlin GmbH & Co. KG | 2 | 2025 |
| Gleichfeld Gebäudereinigung &-service GmbH · Berlin | 2 | 2025 |
| Conrad Electronic SE · Hirschau | 1 | 2026 |
| MIFCOM GmbH · München | 1 | 2026 |
How often this buyer tenders this kind of work
Tactics
When contracts were awarded in this country and sector, usually only one or two bids came in. A solid bid has a real chance here. (Based on 10,394 completed awards — not a statement about this procedure.)
This procedure allows 29 days between publication and deadline — typical in this country is 32 (median of 20,071 procedures). A normal window for this market.
Foreign bidders
In Germany · Furniture & furnishings, 83 contracts went to foreign companies over the last 3 years (of 10,761 recorded awards) — mostly from Austria, Denmark, Poland.
How to bid
Guide: how to apply on cosinex Vergabemarktplatz / DTVP → Registration, signature, fees — from the operator's bidder manual.
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