Location de vélos pour les employés de la municipalité de Karstädt

Public procurement for a bicycle leasing framework agreement in Karstädt (Germany)

✓The input text concerns a public procurement procedure under the German Unterschwellenvergabeordnung (UVgO) and the Brandenburgisches Vergabegesetz (BbgVergG) for a “Rahmenvereinbarung zum Leasing von Fahrrädern durch die Beschäftigten der Gemeinde Karstädt”.

✓The country context is Germany (federal law, UVgO, VOL/B, MiLoG) with a specific focus on the federal state of Brandenburg (BbgVergG, Landesdatenschutz, Landeshaushaltsordnung).

✓The documents set out procedural rules, minimum labour standards, forms to be submitted by bidders, the contractual framework, and award criteria.

✓The procurement documentation specifies what bidders must submit and the qualification requirements.

✓They must also provide Form 4.1 “Eigenerklärung Ausschlussgründe” (Brandenburg-specific), the agreement to comply with minimum requirements under BbgVergG (Form 5.3, signed), and, where relevant, Form 5.4 for subcontractors/temporary work agencies.

✓Additional forms apply, such as the Erklärung technische und berufliche Leistungsfähigkeit (separate reference sheet), security declarations (Form 125 for participants, Form 126 for subcontractors on request), Bietergemeinschaftserklärung (Form 234) if bidding as a consortium, the Holzprodukte-Erklärung (Form 248), and, if relying on other entities’ capacity, the Verpflichtungserklärung anderer Unternehmen (VVB 236).

✓The scope of the contract is defined as a framework agreement for bicycle leasing for the employees of the municipality of Karstädt based on the TV-Fahrradleasing.

✓Time-related elements include the Angebotsfrist (05.11.2026, 14:00), a Bindefrist until 05.12.2026, and an illustrative 36‑month leasing term used for price evaluation (e.g. total amount over 36 months, net burden for employees), although the exact contractual duration is set out in the Muster Rahmenvereinbarung.

✓Award criteria and their weighting are explicitly defined.

✓Price is assessed via a point scale from 0 to 20 points, such as: 20 points for the lowest price (monthly leasing rate net for all specified services), 0 points for the highest, with linear interpolation for intermediate offers.

✓Numerous qualitative criteria are scored in points, such as the number of cooperating dealers within a 60 km radius, availability and handling of online ordering (including shipment to a dealer for safety checks), diversity of bicycle brands/types, return options at end of term, purely digital and browser-based process, provision of a demo access (Probezugang) to evaluate usability, portal functionality for contract administration, reporting and data export (e.g.

✓CSV for bookkeeping), and expected processing time for contract approval (e.g.