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Bicycle leasing for employees of the municipality of Karstädt
Fahrradleasing für Beschäftigte der Gemeinde Karstädt — original title
Your path to submission
- Deadline: 5 November at 14:00 — 4 days left.
- You submit on Vergabemarktplatz (cosinex) — not here and not by e-mail. ↗ Free bidder account on the cosinex platform required (created instantly); offers go through the bidding tool, usually plain text form suffices — no qualified signature. Sort out account and signature first — not on submission day.
- Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
Contract
Type of service
Tender documents at a glance
The essentials of the tender documents, checked statement by statement against the documents. For your bid, the original documents count.
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✓ found in the documents · ❓ not found in the documents or general statement
Public procurement for a bicycle leasing framework agreement in Karstädt (Germany)
The input text concerns a public procurement procedure under the German Unterschwellenvergabeordnung (UVgO) and the Brandenburgisches Vergabegesetz (BbgVergG) for a “Rahmenvereinbarung zum Leasing von Fahrrädern durch die Beschäftigten der Gemeinde Karstädt”.
The country context is Germany (federal law, UVgO, VOL/B, MiLoG) with a specific focus on the federal state of Brandenburg (BbgVergG, Landesdatenschutz, Landeshaushaltsordnung).
The documents set out procedural rules, minimum labour standards, forms to be submitted by bidders, the contractual framework, and award criteria.
The procurement documentation specifies what bidders must submit and the qualification requirements.
They must also provide Form 4.1 “Eigenerklärung Ausschlussgründe” (Brandenburg-specific), the agreement to comply with minimum requirements under BbgVergG (Form 5.3, signed), and, where relevant, Form 5.4 for subcontractors/temporary work agencies.
Additional forms apply, such as the Erklärung technische und berufliche Leistungsfähigkeit (separate reference sheet), security declarations (Form 125 for participants, Form 126 for subcontractors on request), Bietergemeinschaftserklärung (Form 234) if bidding as a consortium, the Holzprodukte-Erklärung (Form 248), and, if relying on other entities’ capacity, the Verpflichtungserklärung anderer Unternehmen (VVB 236).
The scope of the contract is defined as a framework agreement for bicycle leasing for the employees of the municipality of Karstädt based on the TV-Fahrradleasing.
Time-related elements include the Angebotsfrist (05.11.2026, 14:00), a Bindefrist until 05.12.2026, and an illustrative 36‑month leasing term used for price evaluation (e.g. total amount over 36 months, net burden for employees), although the exact contractual duration is set out in the Muster Rahmenvereinbarung.
Award criteria and their weighting are explicitly defined.
Price is assessed via a point scale from 0 to 20 points, such as: 20 points for the lowest price (monthly leasing rate net for all specified services), 0 points for the highest, with linear interpolation for intermediate offers.
Numerous qualitative criteria are scored in points, such as the number of cooperating dealers within a 60 km radius, availability and handling of online ordering (including shipment to a dealer for safety checks), diversity of bicycle brands/types, return options at end of term, purely digital and browser-based process, provision of a demo access (Probezugang) to evaluate usability, portal functionality for contract administration, reporting and data export (e.g.
CSV for bookkeeping), and expected processing time for contract approval (e.g.
Show all 24 statements
“Sofort – in Echtzeit: 50 Punkte”).
Certain criteria are labelled as Ausschlusskriterien (A), meaning non-compliance leads to exclusion (e.g. only new bicycles, coding against theft, digital portal, specific portal capabilities).
Risks and special contractual conditions are governed mainly by VOL/B, Besondere Vertragsbedingungen (Form 634) and Zusätzliche Vertragsbedingungen (Form 635), as well as BbgVergG-specific labour clauses.
Security/guarantee provisions under VOL/B §18 and Form 634 allow the contracting authority to require a performance guarantee above 50,000 EUR contract value (percentage to be filled in), via cash deposit or specific type of Bürgschaft.
The documents also specify data protection obligations (e.g.
DSGVO information sheet, requirement that data be processed only for leasing, servers in Germany/EU, defined deletion times) and inspection rights related to wage documentation under BbgVergG (e.g. pseudonymised payroll records, on-site visits, interviews with employees).
Deadlines for questions are not explicitly stated but bidders must “unverzüglich” notify the authority of ambiguities before submitting an offer; no site visit is foreseen given the service’s digital nature.
The binding period, question handling, and oversight arrangements create a risk framework that includes potential “Auftragssperren” (exclusion lists) for violations of minimum wage rules under BbgVergG.
Contradictions and hierarchy of documents are addressed through the general conditions.
VOL/B §1 establishes that, in case of conflict, the order of precedence is: (a) Leistungsbeschreibung (including price and award matrix), (b) Besondere Vertragsbedingungen, (c) Ergänzende Vertragsbedingungen (including BbgVergG clause 5.1), (d) Zusätzliche Vertragsbedingungen, (e) any general technical conditions, and finally (f) the VOL/B itself.
Thus, where there appears to be overlapping minimum wage rules, the documents explicitly state that the higher federal minimum wage governs currently, resolving a potential contradiction.
Similarly, any gaps or conflicts within the Rahmenvereinbarung are to be adjusted by interpreting provisions so as to reflect the parties’ economic intent, and legal disputes are to be resolved at the court located at the contracting authority’s seat, as long as permitted by law.
Only the contracting authority's tender documents are binding. As of: 28/10/2026
Eligibility analysis from the tender documents
Tender documents — direct download
Tactics
When contracts were awarded in this country and sector, usually only one or two bids came in. A solid bid has a real chance here. (Based on 2,651 completed awards — not a statement about this procedure.)
This procedure allows 31 days between publication and deadline — typical in this country is 32 (median of 20,496 procedures). A normal window for this market.
Foreign bidders
In Germany · Financial & insurance services, 74 contracts went to foreign companies over the last 3 years (of 2,805 recorded awards) — mostly from United Kingdom, Spain, Liechtenstein.
How to bid
Guide: how to apply on cosinex Vergabemarktplatz / DTVP → Registration, signature, fees — from the operator's bidder manual.
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