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Provision of Event Organization Services for Administrative and Operational Meetings and Events for the EUAA
Your path to submission
- Deadline: 10 November at 16:00 — 9 days left.
- The submission point is stated in the notice (link on this page).
- Offer and evidence in: Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish.
- Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
What the buyer is looking for
EUAA envisages awarding up to three (3) framework service contracts in cascade for each Lot for the provision of high-quality Event Organisation Services and related travel and logistical services required for the organisation and implementation of the Agency's administrative and operational meetings and events. The framework contracts will support events organised in Moldova (Lot 1), Ukraine (Lot 2) and the Western Balkans (Lot 3), as further described in the Technical specifications. The services to be provided under the framework contracts will depend on the specific requirements of each event, as defined by the Agency. They may include, but are not limited to: • Conference venue rental; • Provision of audio-visual (AV) and interpretation equipment; • Catering services; • Coordination of third-party service providers and on-site logistical management; • Preparation of event signage…
Show full description
… and submission of supporting documents and invoices, where required; • Rental of AV and interpretation equipment for venues provided by the Agency, stakeholders or other third parties; • Organisation of lunches, dinners and other catering arrangements; • Reservation of suitable accommodation in accordance with the Agency's requirements; • Organisation, provision and supervision of transportation services; • Provision of event assistance services before, during and after the event; • Coordination and provision of security and medical services, where required; • Processing and payment of travel, accommodation and/or subsistence allowances for event participants, including the collection of the relevant supporting documents, in accordance with the Agency's instructions. Events in Ukraine will only be organised where the prevailing security situation allows the Agency to hold in-person events, following the Agency's security assessment and any applicable security restrictions. · LOT 1 – Provision of Event Organisation Services for the EUAA administrative and operational meetings and events organised in Moldova · Provision of Event Organisation Services for the EUAA administrative and operational meetings and events organised in Ukraine · LOT 3 – Provision of Event Organisation Services for the EUAA administrative and operational meetings and events organised in the Western Balkans – Albania, Bosnia and Herzegovina, North Macedonia, Kosovo, Montenegro and Serbia
Contract
Type of service
Clement What the numbers say about this buyer
- 57% of awards went to companies from abroad (49 awards with a known winner country). Sector average: 16%.n = 49
- In this sector the buyer awards roughly every 2 months (24 awards, most recently July 2026) — by that rhythm the next award was due around September 2026. The last award went to MCI BENELUX S.A.n = 24
- 21% of this buyer's awards went to companies that had already won here before (49 awards since 2024, spread over 38 companies). That is well below the sector norm (43%) — this buyer switches suppliers more often than others.n = 49 awards since 2024
- The median procedure drew 3 bids (49 procedures with a bid count); 33% ended with a single bidder. Sector: median 4 bids.n = 49
- 80% of the bids received came from other countries (10 procedures with a bid mix) — all bidders, not just the winners.n = 10
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Selection criteria — in the procurement documents
The buyer states in the notice that the selection criteria are in the procurement documents (link on this page), not in the EU form. The document analysis below extracts them from there — bid and evidence in Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish.
Eligibility analysis from the tender documents
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| MEETING POINT EVENTS LTD | 5 | 2024–2025 |
| Signal 8 Security Services Malta Ltd | 3 | 2025–2026 |
| DOTSOFT SA ~ DOTSOFT OLOKLIROMENES LISEIS TECHNOLOGIAS PLIROFORIKIS ANONIMI ETAIREIA, DOTSOFT INTEGRATED INFORMATION TECHNOLOGY SOLUTIONS SOCIETE ANONYME | 2 | 2024–2026 |
| INTERNATIONAL SOS EUROPE GOVERNMENTSERVICES SRL | 2 | 2024–2025 |
| Pomilio Blumm SRL · Pescara | 2 | 2024–2025 |
How often this buyer tenders this kind of work
Tactics
When this buyer has awarded in this sector, usually about 4 bids came in. A normal field for this market. (Based on 24 completed awards — not a statement about this procedure.)
Foreign bidders
In Malta · Business services, 31 contracts went to foreign companies over the last 3 years (of 317 recorded awards) — mostly from Italy, France, Germany.
Submission language: Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish.
How to bid
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