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Purchase and supply of UPS devices for the district of Potsdam-Mittelmark
Kauf und Lieferung von USV-Geräten für den Landkreis Potsdam-Mittelmark — original title
Your path to submission
- Deadline: 10 November at 08:00 — 9 days left.
- The submission point is stated in the notice (link on this page).
- Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
Contract
Type of service
Clement What the numbers say about this buyer
- 46% of this buyer's awards went to companies that had already won here before (260 awards since 2016, spread over 142 companies). 54% went to new names.n = 260 awards since 2016
- 2% of the bids received came from other countries (27 procedures with a bid mix) — all bidders, not just the winners. Sector: 17%.n = 27
- The median procedure drew 3 bids (259 procedures with a bid count); 26% ended with a single bidder. Sector: median 2 bids.n = 259
- Not one of the 260 awards with a known winner country has gone to a foreign company so far. Sector average: 4%.n = 260
- 70% of the bids received came from small and medium-sized enterprises (27 procedures with a bid mix). Sector: 59%.n = 27
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Tender documents at a glance
The essentials of the tender documents, checked statement by statement against the documents. For your bid, the original documents count.
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✓ found in the documents · ❓ not found in the documents or general statement
Public Procurement for USV Devices in Brandenburg, Germany
The input text concerns a German public procurement procedure under the Unterschwellenvergabeordnung (UVgO) and the Brandenburgisches Vergabegesetz (BbgVergG) for the “Kauf und Lieferung von USV‑Geräten für den Landkreis Potsdam‑Mittelmark”.
The perspective is that of a German contracting authority (Landkreis Potsdam‑Mittelmark in Brandenburg) and German bidders, with references to German federal law (VOL/B, EVB‑IT, Wettbewerbsregistergesetz) and state law (BbgVergG).
Such as explained in Formular 3.4 “Zusammenstellung der Angebotsunterlagen”, bidders must submit a set of specific forms and evidences.
These include: the completed Angebotsschreiben (Formular 3.3), the Leistungsbeschreibung and Preisblatt 47‑2026, and a manufacturer’s technical declaration (e.g.
Datenblatt) on the properties of the offered USV products.
Furthermore, bidders must provide the Eigenerklärung Ausschlussgründe (Formular 4.1) and, where applicable, the Bietergemeinschaftserklärung (4.2) for joint bids, the Erklärung Unteraufträge/Eignungsleihe (4.3) and corresponding Verpflichtungserklärung anderer Unternehmen (4.4) if subcontractors or capacity‑lending firms are involved.
As qualification evidence, bidders must state their Handelsregisternummer and Registergericht, VAT ID and Wirtschafts‑Identifikationsnummer (if available), proof of Betriebs-/Berufshaftpflichtversicherung, and proof of membership in a Berufsgenossenschaft or a justification if not required.
No explicit turnover or reference lists are mandated (they are listed as optional checkboxes but not ticked), so the minimum qualification is focused on legal, insurance and registration data plus the exclusion‑grounds declaration.
The scope of the contract is defined in the EVB‑IT Kaufvertrag (Kurzfassung) and in the Leistungsbeschreibung/Preisblatt referenced as “Gemäß Leistungsbeschreibung und Preisblatt 47‑2026”.
Such as outlined there, the contractor sells hardware (USV-Geräte) to the Landkreis Potsdam‑Mittelmark, possibly including preinstalled operating system software, and—here in the short form—without a separate ongoing maintenance fee (Instandhaltungspauschale 0,00 €).
Quantities, product descriptions, export control codes and delivery dates are to be taken from the price sheet; the place of performance is generally the “Verwendungsstelle” or the “Empfangsstelle” within the district, as per ZVB‑Bbg (deliveries frei Verwendungsstelle, performance and delivery at the seat of the receiving service).
The Aufforderung zur Abgabe eines Angebotes sets the timetable: end of the question period (“Frist für Bieteranfragen”) is 10.11.2026, 08:00 Uhr, and the Angebotsfrist ends 29.11.2026; there is also a Bindefrist (validity period) stated, though the specific date is not fully visible in the excerpt.
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Award criteria and their weighting are described very succinctly.
Such as specified in the separate document “Zuschlagskriterien 47‑2026”, the award is based on the “wirtschaftlichste Angebot”, and this is determined solely by the “Angebotspreis”.
The Aufforderung (Formular 3.1) notes that the Zuschlagskriterien and their weighting derive from the Vergabeunterlagen, and the dedicated Zuschlagskriterien file clarifies that no qualitative sub‑criteria or point systems are used beyond price.
Bidders may submit offers on multiple or single lots (Los 1–2), depending on how the Leistungsbeschreibung structures the lots; any restriction on number of lots to be awarded would be in the Bekanntmachung, but is not activated in the excerpt.
Risks and special conditions arise primarily from the BbgVergG minimum wage regime, general and supplemental contract conditions, and rules on subcontracting, penalties and securities.
Such as laid out in Formular 5.3 and 5.4, bidders must commit to paying at least the applicable minimum entitlements: currently 13,00 € (BbgVergG) and 13,90 € Bundes‑Mindestlohn ab 1.1.2026, and to impose identical obligations on all subcontractors and labour‑leasing firms via Form 5.4.
Violations can lead to contractual penalties (Vertragsstrafe) of 1 % of the contract sum per case up to 25,000 € and cumulatively up to 5 %/250,000 €, along with possible exclusion from competitions (Auftragssperre) for up to three years and listing on a central Sperrliste.
VOL/B and ZVB‑Bbg introduce additional risks: contractual penalties for delay (up to 0,5 % per week, max. 8 %), strict rules on Güteprüfung, warranty and limitation periods, safety and accident‑prevention compliance, and a requirement that significant parts of the performance may only be transferred to others with prior consent of the contracting authority.
Securities (Sicherheitsleistung) may be required for contracts above 50,000 €, governed by VOL/B § 18, with rules on types of security and prohibition of “auf erstes Anfordern” sureties.
Subcontracting and “Eignungsleihe” are allowed but tightly regulated; they require detailed declarations in Form 4.3 and binding 4.4 commitments, with joint liability possible.
The Eigenerklärung Ausschlussgründe also exposes risk: any misstatement may cause exclusion from this and future tenders.
Contradictions or corrections within the documents are addressed mainly via hierarchy clauses rather than explicit conflict lists.
Such as explained in VOL/B § 1(2) and ZVB‑Bbg Nr. 1, in case of inconsistencies the following order applies: first the Leistungsbeschreibung (including the Auftrags‑LV and price sheet), then Besondere/Ergänzende Vertragsbedingungen (e.g.
EVB‑IT Kauf‑AGB, ZVB‑Bbg), then Zusätzliche Vertragsbedingungen of Brandenburg, and finally VOL/B.
The EVB‑IT Kaufvertrag explicitly lists the hierarchy of its own contract components: 1) Vergabeunterlagen des Auftraggebers (including clarifications), 2) Auftrags‑LV, 3) Angebot des Bieters, followed by EVB‑IT AG B and then VOL/B.
Where the generic Bewerbungsbedingungen UVgO offer alternative ways to prove suitability (e.g.
EEE, PQ‑Verzeichnis), the concrete checkboxes in Formular 3.4 show what is actually required in this procedure; thus, the ticked requirements (insurance, register data, BG membership, exclusion‑grounds declaration, manufacturer documentation) apply and unticked optional items (turnover, reference lists, technical staff details) are not mandatory here.
Only the contracting authority's tender documents are binding. As of: 24/10/2026
Eligibility analysis from the tender documents
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| IB Berlin-Brandenburg gGmbH | 13 | 2019–2025 |
| Fahrservice S. Kortschlag GmbH | 9 | 2024–2026 |
| Soziale Arbeit Mittelmark e.V. · Bad Belzig | 9 | 2019–2026 |
| Johanniter-Unfall-Hilfe e.V. · Berlin | 9 | 2012–2026 |
| 2M Gruppe GmbH | 8 | 2013–2025 |
Tactics
When contracts were awarded in this country and sector, usually only one or two bids came in. A solid bid has a real chance here. (Based on 5,574 completed awards — not a statement about this procedure.)
This procedure allows 20 days between publication and deadline — typical in this country is 32 (median of 20,496 procedures). Much tighter than usual: the first week counts.
Foreign bidders
In Germany · Electrical machinery, 225 contracts went to foreign companies over the last 3 years (of 5,970 recorded awards) — mostly from Italy, Austria, Netherlands.
How to bid
Guide: how to apply on cosinex Vergabemarktplatz / DTVP → Registration, signature, fees — from the operator's bidder manual.
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