How to apply on e-Zamówienia (Polen) (2026)
Checked: · partly sourced · Urząd Zamówień Publicznych (UZP), Warsaw · Poland
On e-Zamówienia (Polen) you need: company account; at submission set per procedure applies; cost: Registration: free; Bid: free; Documents: free.
What the portal requires — at a glance
Every row is a fact from the operator's manual or help page, with a link. “Not documented” means the manual does not say, and we do not guess.
| Requirement | on this portal | Source |
|---|---|---|
| Read without account | yes | Regulamin korzystania z Platformy e-Zamówienia · 04/09/2026 |
| Identity / account | company account Login with platform ID and password. To activate the company account the supervisor must sign the registration request (XML) outside the platform: qualified signature, electronic seal, podpis zaufany or podpis osobisty (XAdES). Linking to login.gov.pl (Węzeł Krajowy) is optional. | Instrukcja podpisywania wniosku rejestracyjnego (5.3) · 04/09/2026 |
| Access for foreign companies | special route needed FAQ question 21: tick “Nie posiadam NIP” and “Nie posiadam REGON” and choose a “Krajowy Identyfikator” with its number. The portal does not say which foreign schemes are selectable or whether eIDAS identities are accepted. English manuals and an English-speaking helpdesk exist. | Najczęściej zadawane pytania na infolinii · 04/09/2026 |
| Signature at submission | set per procedure FAQ question 23: below the EU threshold a qualified signature, podpis zaufany or podpis osobisty; from the EU threshold only a qualified signature. Bid form with internal PAdES signature; ZIP attachments with external signature. Since 12 January 2026 the interactive PDF can again be signed with Profil Zaufany. | Najczęściej zadawane pytania na infolinii · 04/09/2026 |
| ESPD in the portal | not documented · free UZP tool eESPD (espd.uzp.gov.pl); an ESPD draft can also be downloaded in the bid form | JEDZ – Urząd Zamówień Publicznych · 04/09/2026 |
| Fees | Registration: free; Bid: free; Documents: free | Regulamin korzystania z Platformy e-Zamówienia · 04/09/2026 |
| Interface | PL | Help (edu.ezamowienia.gov.pl, EN) · 04/09/2026 |
| Bid language | not documented | — |
| Bidder questions | Logged in to the procedure: tab “Formularze” → “Formularz do komunikacji”, text plus attachments (max. 150 MB per form according to the SWZ template); a simplified account is enough for questions. NEVER send bids through communication forms. | Komunikacja w postępowaniu (5.1) · 04/09/2026 |
| Submission format | signed PDF “Formularz ofertowy” (generated by the platform, do not rename, Adobe Acrobat Reader), attachments: pdf, doc, docx, xls, xlsx, odt, ods, jpg, png, txt, csv, zip, pptx, tif, xml, xades, dwg, dxf and others, max. 250 MB per bid | Przykładowe zapisy SWZ – komunikacja, składanie ofert · 04/09/2026 |
| Deadline | Server time, to the second (§ 12 (3.3) of the rules); time zone not named | Regulamin korzystania z Platformy e-Zamówienia · 04/09/2026 |
| Support | +48 22 458 77 99 (option 2, technical); legal questions +48 22 458 77 22 · Mon–Fri 8:15–16:15 CET | Help (edu.ezamowienia.gov.pl, EN) · 04/09/2026 |
The process, step by step
- Create the company accountAccount as Wykonawca with name, NIP/REGON (or national identifier), NUTS-3, address, e-mail and a Supervisor person; activation via e-mail link.
- Sign the registration requestThe Supervisor downloads the XML, signs it outside the platform (qualified, seal, trusted or personal signature, XAdES) and uploads it. Only then is the account active.
- Find the procedureVia Przeglądaj postępowania/konkursy or the direct link or ID from the buyer's notice.
- Fill in the offer formLogged in, click Wypełnij under the interactive Formularz ofertowy: lot → single or consortium → company data (from the account) → consortium leader.
- Download and complete the PDFPobierz formularz, complete all pages in Adobe Acrobat Reader, save; do not rename the file.
- SignSign the form internally (PAdES); attachments internally or externally, ZIP files externally. Change nothing after signing.
- SubmitTab Oferty/wnioski → Złóż ofertę (role for submitting offers needed): signed form in field 1, attachments in field 2, Wyślij pliki i złóż ofertę, confirm.
- Keep the receiptThe platform validates, encrypts and stores; download the EPP/EPO receipt with timestamp. Withdraw via Wycofaj ofertę until the deadline.
Where bidders fail
- Late is late: upload time depends on file size and load; do not submit at the last minute and do not close the browser.
- Renaming the platform-generated form file triggers an error; an outdated form only a warning.
- Missing signatures are only WARNED about; the platform accepts unsigned files, and the offer is then formally invalid.
- Trusted or personal signature only below the EU threshold; above it a qualified signature, and the certificate must be valid at signing time.
- ZIP attachments need an external signature; 250 MB per offer.
The operator's manuals and videos
Manuals
- Oferty, wnioski i prace konkursowe (5.2) (PL · Urząd Zamówień Publicznych (UZP), Warsaw)
- Tenders, requests to participate and design contest projects (EN) (EN · Urząd Zamówień Publicznych (UZP), Warsaw)
- Zakładanie konta użytkownika (ZKU-5.2) (PL · Urząd Zamówień Publicznych (UZP), Warsaw)
- Creating a user account (EN) (EN · Urząd Zamówień Publicznych (UZP), Warsaw)
- Instrukcja podpisywania wniosku rejestracyjnego (5.3) (PL · Urząd Zamówień Publicznych (UZP), Warsaw)
- Signing a registration application (EN) (EN · Urząd Zamówień Publicznych (UZP), Warsaw)
- Komunikacja w postępowaniu (5.1) (PL · Urząd Zamówień Publicznych (UZP), Warsaw)
- Przykładowe zapisy SWZ – komunikacja, składanie ofert (PL · Urząd Zamówień Publicznych (UZP), Warsaw)
- Najczęściej zadawane pytania na infolinii (PL · Urząd Zamówień Publicznych (UZP), Warsaw)
- Regulamin korzystania z Platformy e-Zamówienia (PL · Urząd Zamówień Publicznych (UZP), Warsaw)
- Materiały edukacyjne — alle interaktiven Anleitungen (PL · Urząd Zamówień Publicznych (UZP), Warsaw)
Videos
- ▶ Zakładanie konta przez Wykonawcę (PL)
- ▶ Składanie przez Wykonawcę formularza ofertowego (PL)
- ▶ Komunikacja w postępowaniu (PL)
- ▶ Offizieller YouTube-Kanal des UZP (PL)
Operator videos, linked — we embed nothing and record nothing ourselves.
Portals in this family
The only portal with this bidder process.
- Platforma e-Zamówienia · Poland · UZP — nationales Portal, BZP + Angebotsmodul
Frequently asked questions
Do I need an electronic signature on e-Zamówienia (Polen)?
set per procedure. FAQ question 23: below the EU threshold a qualified signature, podpis zaufany or podpis osobisty; from the EU threshold only a qualified signature. Bid form with internal PAdES signature; ZIP attachments with external signature. Since 12 January 2026 the interactive PDF can again be signed with Profil Zaufany.
Can a foreign company bid on e-Zamówienia (Polen)?
Yes, via a special route: FAQ question 21: tick “Nie posiadam NIP” and “Nie posiadam REGON” and choose a “Krajowy Identyfikator” with its number. The portal does not say which foreign schemes are selectable or whether eIDAS identities are accepted. English manuals and an English-speaking helpdesk exist..
What does participation on e-Zamówienia (Polen) cost?
Registration: free; Bid: free; Documents: free
Which identity do I need to register?
company account. Login with platform ID and password. To activate the company account the supervisor must sign the registration request (XML) outside the platform: qualified signature, electronic seal, podpis zaufany or podpis osobisty (XAdES). Linking to login.gov.pl (Węzeł Krajowy) is optional.
In which countries is e-Zamówienia (Polen) used?
Poland. Notice and submission both run on the portal.
How current is this guide?
Checked on 04/09/2026 against the linked manuals. Portals change their interface without notice — the operator's manual is always authoritative.