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Overview of the tender conditions for the procurement of black short-sleeved T-shirts

✓This text describes an international open tender procedure conducted by the Public Security Service under the Ministry of the Interior (Lithuania) for the purchase of a black short-sleeved shirt.

❓The documents refer to the Law on Public Procurement of the Republic of Lithuania, Orders of the Minister for the Environment of the Republic of Lithuania, as well as European Union legislation and Council Regulation (EU) 2022/576; the procurement is carried out from the perspective of Lithuania and the European Union, with references to EU and NATO states and international agreements.

✓In the part relating to the preparation and submission of tenders, it is specified that the supplier must submit a signed tender in accordance with the form set out in Annex 6, completed in the ESPD (Annex 5, in .xml format), the joint venture contract (if a group is involved), documents confirming the signatory’s authority, the technical specification completed in accordance with the Annex to the Specific Terms and Conditions and, if he relies on the capacities of other economic operators or uses subcontractors, evidence of the availability of those resources, a declaration of consent to be a subcontractor and documents of joint and several liability (if such a condition applies).

✓By way of example, the tender form requires the identification of the supplier, the bank details, the names of the subcontractors and the percentage of the liabilities.

✓In the part of the object and scope of the contract, it is stipulated that a black short-sleeved T-shirt is purchased, the purchase into lots is not split, and the maximum value of the contract is EUR 115 000.00 excluding VAT.

✓The technical specification (Annex 2) specifies that products must be sewn from knitted material, comply with LST EN 13402 and LST ISO 8559 or equivalent standards, environmental protection criteria in accordance with Order No D1-508 of the Minister for the Environment, and must be based on the Ecolabel (e.g.

✓European Ecolabel, Öko-Tex) or the test reports of a notified laboratory.

✓According to the information provided, suppliers must deliver male and female model competition samples in black (between Pantone Textile 19-4205 TPX and 19-0303 TPX or equivalent), in specific sizes, to the address of the Public Security Service M. K. Paco g. 4, Vilnius before the deadline for submission of tenders.

✓The special conditions of the draft contract emphasize that orders will be placed in instalments according to the need, the minimum quantity of one order is 500 pcs., and the entire volume of goods provided for in the contract must be delivered no later than 5 months after placing an individual order.

✓The evaluation part of the tenders provides that the most economically advantageous tender shall be selected on the basis of the price-quality ratio and the evaluation criteria are set out in Annex 7. The price shall be given a weighting of 70 points; requires that the bid price does not exceed EUR 139 150.00 including VAT.

✓Technical advantages shall be awarded 30 points and at least three parameters shall be evaluated, such as: resistance to budding in accordance with LST EN ISO 12945-2 (ranges of 4-5 degrees with appropriate scoring), stain resistance to artificial light in accordance with LST EN ISO 105-B02, and dimensional change after washing and drying in accordance with LST EN ISO 5077 and LST EN ISO 6330; technical superiority scores shall be calculated on the basis of the following formulae, by comparing the difference between the baseline requirement and the maximum difference between tenders.

✓As indicated above, the total value of the score L is calculated as the sum of the scores for the price and the three technical parameters, and the tender with the highest L is awarded.