26-0282 Sportartikel Schulen - Rahmenvereinbarung

✓The estimated annual volume is about 50,000 EUR, including approx. 5,000 EUR for the Randsortiment; a maximum of about 200,000 EUR for the total duration is indicated in L 611.

✓Quantity indications per item in the Leistungsverzeichnis are explicitly “bedarfsabhängig” and serve both evaluation and bidder information; actual call-offs may be higher or lower without claims.

✓The award criteria and weighting are set out in L 611 (number 9) and L 227 plus its specific annex.

✓Such as: the sole formal Zuschlagskriterium is “Preis” with 100% weighting.

✓The “Preis” is not just the sum of unit prices; instead a Wertungssumme P is calculated as the sum of: (1) offer sum for the Kernsortiment (LV), (2) a fictive annual volume of 5,000 EUR for the Randsortiment minus the offered discount, and (3) a fictive 5 orders per year multiplied by any Mindermengenzuschlag offered.

✓This Wertungssumme is then transformed into 0–10 points: 10 points for the lowest Wertungssumme, 0 points for twice that or worse, with linear interpolation between.

✓The contract also incorporates a 10% evaluation preference (Abschlag auf den Preis) for “bevorzugte Bieter” (e.g. workshops for disabled persons, inclusion companies, blind workshops), applied only to their share within joint bids; where offers are equally economical, the preferred bidder gets the award.

✓L 227 also mentions potential qualitative sub‑criteria (1.2–1.4), but for this tender they are not used; the annex clarifies that only price, Randsortiment discount and Mindermengenzuschlag are evaluated.

✓Such as: the offer must remain binding until the end of the “Bindefrist” (19.11.2026).

❓Questions on the tender documents must be submitted via the platform by Friday, 13.11.2026, 11:00; this guarantees answers at least three calendar days before the offer deadline (18.12.2026, 11:00).

✓Only electronic submission via the platform (iTWO tender/ava‑sign) is allowed; “eine schriftliche Einreichung ist nicht zugelassen”.

✓Offers not submitted form‑ and time‑compliant or without clearly identifiable bidder (in text form or with required signature/seal) will be excluded.

⚠Security for contract performance: the Bekanntmachung L 121 contains option fields for a 5% performance guarantee from 50,000 EUR net upward, but the marked selection is “keine Sicherheit”, so in this tender no contract performance security is required.

✓The BVB annex excludes the bidder’s own general terms (AGB), requires full availability of the core assortment throughout the contract, limits partial deliveries to exceptions, mandates free and unconditional handling of returns and exchanges, sets packaging to 100% recycled material at no charge and obliges the contractor to set up an internet ordering platform with marked core assortment and stored contract prices/discounts.

✓Subcontracting and Eignungsleihe must be declared in L 235 and backed, on request, by L 236 commitment declarations; in case of Eignungsleihe for financial/economic capacity, the third party must jointly and severally (gesamtschuldnerisch) co‑liability.

✓Bietergemeinschaften must file L 234 and are jointly liable.

❓No site visit is mentioned; the data processing conditions (L 244, L 2441, L 2440, L 2442) regulate electronic data exchange and DSGVO information.

✓Regarding contradictions or corrections, the documents also clarify which statement prevails.

✓Such as: L 612 and L 613 explicitly state that the Langfassung des Leistungsverzeichnisses provided by the contracting authority is solely binding; any bidder’s own short LV is only a working copy.

✓L 244 states that in case of discrepancies between data exchange files and written versions of accounting documents, the written version prevails.

✓The BVB annex (Anlage L 614) states that the bidder’s general terms are excluded, ensuring that only the City’s conditions (VOL/B, L 614, L 615, contractual annexes) apply.

✓A further potential ambiguity arises because L 615 generically provides clauses on Kleinstauftragszuschlag and re‑assignment of restleistungen, whereas L 614 explicitly declares that L 615 numbers 2 and 5 do not apply; thus, if there is any conflict, L 614 (with its specific exclusion) is controlling.

⚠Also, L 121 generically allows the possibility of a performance security, but the specific marking “keine Sicherheit” in the notice is decisive for this tender.

✓Where generic VHB/VHL text refers to Nebenangebote, L 611 and L 121 clearly state “Nebenangebote sind nicht zugelassen”; this exclusion governs.