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Finavia: Risk Management and Occurrence Reporting System
Your path to submission
- Deadline for requests to participate: 13 November at 13:00 — 12 days left. Two-stage procedure: by this deadline you submit a request to participate (proof of eligibility). Only shortlisted firms are then invited to submit a tender.
- You submit on Hilma — not here and not by e-mail. ↗
- Offer and evidence in: English.
- Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
What the buyer is looking for
Finavia is an airport company aiming to make travelling smooth. We develop and maintain passenger terminals and the infrastructure required by air traffic. With our partners operating at our airports, we make passenger travel safe and uncomplicated. Finavia's network of airports consists of 20 airports across Finland. Finavia is renewing its Risk Management and Occurrence Reporting System. The system also includes Safety Assessment forms and approvals for change management. The objective of this procurement is to purchase a new system along with the implementation, licenses, and continuous services. The solution should provide easy, efficient, standardized, and secure means for reporting, analysing, and monitoring risks and occurrences and changes in trends. It will improve the effectiveness and impact of safety-related work and provide common situation pictures. The new system must…
Show full description
… fulfill the requirements that are based on aviation regulations and information security. The system will also include several integrations. The new system will replace and consolidate the existing fragmented tools and solutions used for risk management, occurrence reporting, and safety assessments, providing a common and standardized solution across the organization. The solution must be based on standard product capabilities, including a risk management software (ERM, GRC, SMS, or similar) and/or a task management system. Customer-specific needs should be met primarily through configuration, workflows, or user interface-level solutions, minimizing the need to customize the application core. The new system will be procured with a SaaS model where the new supplier is responsible for planning, building, developing, and operating the system throughout its lifecycle, including the required technical environment. The dashboards and reporting will be delivered partly through existing Business Intelligence software. The system will serve different kinds of organizational groups, e.g. aviation safety, airport related security operations, cyber security, environmental safety, occupational health and safety, operative work, governance, finance and ESG related risk management. The system has also users from external stakeholders. The implementation will start on January 2027, and the system will be delivered in several phases during 2027-2028, with an option to provide additional features also later on. The additional development may also include leveraging the system for audits. The project work and documentation will be done in Finnish and/or in English. The offer materials must be submitted in Finnish and/or in English.
Contract
Type of service
Clement What the numbers say about this buyer
- 44% of awards went to companies from abroad (166 awards with a known winner country). Sector average: 0%.n = 166
- In this sector the buyer awards roughly every 5 months (10 awards, most recently December 2023) — by that rhythm the next award was due around May 2024. The last award went to FOREX Bank Aktiebolag.n = 10
- 17% of this buyer's awards went to companies that had already won here before (166 awards since 2018, spread over 53 companies). That is well below the sector norm (35%) — this buyer switches suppliers more often than others.n = 166 awards since 2018
- The median procedure drew 3 bids (62 procedures with a bid count); 15% ended with a single bidder. Sector: median 3 bids.n = 62
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Selection criteria — in the procurement documents
The buyer states in the notice that the selection criteria are in the procurement documents (link on this page), not in the EU form. The document analysis below extracts them from there — bid and evidence in English.
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| YIT Teollisuus Oy | 5 | 2020–2025 |
| CGI Suomi Oy · HELSINGFORS | 4 | 2024–2025 |
| Capi-Lux Finland Oy | 3 | 2019–2021 |
| Oteran Oy | 2 | 2020 |
| Enfo Oyj | 2 | 2020 |
How often this buyer tenders this kind of work
Tactics
When this buyer has awarded in this sector, usually only one or two bids came in. A solid bid has a real chance here. (Based on 3 completed awards — not a statement about this procedure.)
This procedure allows 15 days between publication and deadline — typical in this country is 32 (median of 1,471 procedures). Much tighter than usual: the first week counts.
Foreign bidders
In Finland · Hotel & restaurant services, 1 contract went to a foreign company over the last 3 years (of 666 recorded awards).
Submission language: English.
How to bid
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