Friedrich & ClementBETA

How to bid in this country: portals, deadlines, thresholds →

Purchase of subscription for the Vmware virtualization system used in the City of Krakow

Zakup subskrypcji na system wirtualizacji Vmware użytkowanego w Urzędzie Miasta Krakowa — original title

PLPoland · Kraków

Your path to submission

  1. Deadline: 12 November at 09:30 — 11 days left.
  2. The submission point is stated in the notice (link on this page).
  3. Offer and evidence in: Polish.
  4. Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
Compiled automatically from notice and documents — no guarantee; the procedure's wording is binding.

What the buyer is looking for

1. The subject of the order is the purchase of a subscription for the Vmware virtualization system used in the City of Krakow. A detailed description of the subject of the contract is contained in the model contract, which is attached as Annex 9 to the tender specifications (hereinafter: SWZ). 2.The contracting authority in this procedure does not divide the contract into lots or allow for the possibility of submitting partial tenders. The contracting authority did not divide the contract into lots because the subject of the contract includes the purchase of two-year subscriptions to the VMware Cloud Foundation (SKU: VCF-CLD-FND) for 1304 processor cores, which are a uniform and indivisible product offered by the manufacturer VMware. Subscriptions are provided as part of a single manufacturer's licensing model and relate to a single virtualization environment operated by the City of…

Show full description

… Krakow. The division of the contract into lots would not be technically or organisationally justified, as all subscriptions must be assigned to the same environment and ensure a uniform duration and consistent mandate. The possible splitting of the contract could lead to unjustified difficulties in managing subscriptions, billing and handling producer support, as well as increase the risk of inconsistencies in terms of duration or allocation of subscriptions to the contracting authority’s environment. Moreover, the splitting of the contract would not increase the competitiveness of the procedure, as the subject matter of the contract includes the delivery of standard subscriptions of a VMware manufacturer with predetermined parameters, and economic operators compete only for the price of an identical product. Taking into account the nature of the subject matter of the contract, its homogeneity, the manufacturer's requirements for the licensing model and the need to ensure the consistency and continuity of the virtualization environment, the Contracting Authority considered that dividing the contract into lots would be unjustified. Waiving the division of the contract into lots does not deprive small and medium-sized enterprises of the possibility of participating in the procedure. 3. The contracting authority does not require the performance of the contract by sheltered workshops, social cooperatives or other contractors covered by the provision of Art. 1 of the Public Procurement Law Act of 11 September 2019 (Journal of Laws of Laws 2026, item 793 as amended), hereinafter referred to as ‘the Law’. 4. Due to the nature of this contract (delivery), the Ordering Party does not require the employment of persons (by the Contractor or subcontractors) on the basis of an employment relationship. 5. The contracting authority does not provide for the possibility of awarding the contracts referred to in Article 214(1)(b) CTMR. 1 point 8 of the Act. 6. The contracting authority does not allow variants to be submitted. 7. The contracting authority does not provide for an electronic auction. 8. Prior to initiating the procedure, the contracting authority did not carry out preliminary market consultations. 9. In the present proceedings, the contracting authority does not require the Contractors to submit the evidence in question. 10. The Contracting Authority shall, within the limits laid down in Article 462 et seq. of the Act, allow the Contractor to perform the subject-matter of the contract using subcontractors. The contractor who intends to subcontract part of the contract shall indicate in the tender the parts of the contract which he intends to subcontract and the names of any subcontractors, if known. 11. Justification for the application of the 100% price criterion - Quality requirements referred to in Art. 2 of the Act, the Ordering Party specified in the description of the subject of the contract contained in the model contract. · 1. The subject of the order is the purchase of a subscription for the Vmware virtualization system used in the City of Krakow. A detailed description of the subject-matter of the contract is set out in the model contract, which is attached as Annex 9 to the ToR. 2.The contracting authority in this procedure does not divide the contract into lots or allow for the possibility of submitting partial tenders. The contracting authority did not divide the contract into lots because the subject of

Machine translation (EU eTranslation) — official wording via the PDF link.

Contract

TypeSupplies
Estimated valuePLN 3,129,715
Published23 Oct 2026
ProcedureOpen procedure
Place of performanceKraków
Reserved for SMEs

Type of service

48 · Software & IT systems
CPV 48000000

Clement What the numbers say about this buyer

  • In this sector the buyer awards roughly every 2 months (43 awards, most recently August 2026) — by that rhythm the next award was due around October 2026. The last award went to Greeneris Sp. z o.o.n = 43
  • The award came in at a median 78% of the estimated value (63 awards with both estimate and value) — pricing at the estimate is usually too high here. Sector: 99%.n = 63
  • 39% of this buyer's awards went to companies that had already won here before (948 awards since 2015, spread over 406 companies). 61% went to new names.n = 948 awards since 2015
  • The median procedure drew 2 bids (265 procedures with a bid count); 47% ended with a single bidder. Sector: median 1 bid.n = 265
  • Across 23 procedures with structured selection criteria, this buyer most often required: References: services (12 of 23), References: supplies (9 of 23), Professional register enrolment (8 of 23), Equipment, plant and technical facilities (7 of 23).n = 23

From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.

Clement
In this buyer's last 11 comparable contracts (same sector), usually only 2 offers came in — a solid bid has real chances.
References and certificates from your home country count fully across the EU — that is what European procurement law is for.

What you must prove — eligibility criteria

›
References: supplies
Zamawiający nie stawia warunków udziału w postępowaniu, w zakresie określonym w art. 57 pkt 2 ustawy.
›
Security/guarantee required
Requirement texts are quoted in the notice's original language — only the official wording is binding.

Tender documents — direct download

⤓
Annex 1
Specifications and annexes at the buyer — usually viewable without registration
⤓
Administrative conditions
The full notice, official wording

Who has won at this buyer so far

Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.

CompanyAwardsPeriod
Multi Invest Sp. z o.o.252021–2026
Janusz Pańczyk Obiekt Nieruchomości Unisono222021–2026
Jacek Wróbel PRZEDSIĘBIORSTWO OBSŁUGI NIERUCHOMOŚCI I BUDOWNICTWA PONIB KRAKÓW222021–2026
Marcin Kukla Kuklaresto192023–2026
KANCELARIA MAJĄTKOWA SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ142021–2026
From the recorded awards · regular winners know this buyer's requirements — that is your competition.

How often this buyer tenders this kind of work

1
2021
8
2022
5
2023
16
2024
21
2025
11
2026
62 procedures in this category since 2019. Public procurement repeats itself — those who know the rhythm prepare instead of reacting.

Contracting authority contact

·
Deadline — Thursday 12 November at 09:30

Tactics

When this buyer has awarded in this sector, usually only one or two bids came in. A solid bid has a real chance here. (Based on 11 completed awards — not a statement about this procedure.)

This procedure allows 20 days between publication and deadline — typical in this country is 18 (median of 9,435 procedures). A normal window for this market.

Foreign bidders

In Poland · Software & IT systems, 67 contracts went to foreign companies over the last 3 years (of 16,266 recorded awards) — mostly from Germany, Croatia, Czechia.

Submission language: Polish.

Measured from linked award data; foreign winners bidding through a local subsidiary count as domestic — the true share is higher.

How to bid

Guide: how to apply on e-Zamówienia (Polen) → Registration, signature, fees — from the operator's bidder manual.

Read the full notice — Original + documents
Goes directly to this tender on TED — Tenders Electronic Daily. The full specification and all annexes are there.
Put together the evidence — in Polish
The criterion on the left, plus your price.
Submit via TED — Tenders Electronic Daily before the deadline
Electronic submission — allow time for the portal registration the first time.
To the procurement portal →Official notice on TED →
We pull data from millions of notices. If the link here does not work, report it — we will find the right one.

Don't miss the next one

Friedrich finds tenders like this for you — every morning at 7:30, each one checked by Claude (Anthropic) for fit, and he learns from your feedback what your company really does.

Register now