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Conclusion of a maintenance contract for the elevator systems and replacement of a...
Abschluss eines Instandhaltungsvertrages für die Aufzugsanlagen sowie Austausch ei... — original title
Your path to submission
- Deadline: 10 November at 10:00 — 9 days left.
- The submission point is stated in the notice (link on this page).
- Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
Contract
Type of service
Clement What the numbers say about this buyer
- The award came in at a median 37% of the estimated value (11 awards with both estimate and value) — pricing at the estimate is usually too high here. Sector: 99%.n = 11
- 68% of this buyer's awards went to companies that had already won here before (337 awards since 2017, spread over 104 companies). That is well above the sector norm (37%) — newcomers have a harder time here than elsewhere.n = 337 awards since 2017
- The median procedure drew 3 bids (313 procedures with a bid count); 28% ended with a single bidder. Sector: median 1 bid.n = 313
- 0% of the bids received came from other countries (6 procedures with a bid mix) — all bidders, not just the winners. Sector: 9%.n = 6
- 92% of the bids received came from small and medium-sized enterprises (6 procedures with a bid mix). Sector: 78%.n = 6
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Tender documents at a glance
The essentials of the tender documents, checked statement by statement against the documents. For your bid, the original documents count.
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✓ found in the documents · ❓ not found in the documents or general statement
Public Tender: Maintenance of Lift Systems and Exchange of a Scissor Lift Table at DWD
The input text concerns a German public procurement procedure conducted by the Deutscher Wetterdienst (DWD), a federal authority of the Federal Republic of Germany.
It describes, from the German contracting authority’s point of view, the rules, documents and contractual framework for an open tender according to VOB/A, section 1. The subject is the exchange of a scissor lift table and the conclusion of a maintenance contract for multiple lift (Aufzug) installations at DWD’s headquarters in Offenbach am Main, Germany.
The text first sets out general background to the procedure, such as the application of the German GWB and VOB/A rules, the requirement to use the federal e‑procurement platform, and the principles of confidentiality and fair competition.
It explains, for example, that bidders must refrain from anti‑competitive agreements and that multiple participation (e.g. as single bidder and as member of a consortium) is only allowed if they can prove there is no distortion of competition.
It also notes that the DWD may cancel the procedure, that no remuneration is paid for bid preparation, and that an options right exists to offer remaining works to the next‑ranked bidders if the winner drops out.
Regarding what the bidder must submit and the minimum qualification requirements, the text indicates that all required documents are listed in a “Verzeichnis der im Vergabeverfahren vorzulegenden Unterlagen”.
Such documents include, for example, an Angebotsschreiben (offer letter, with specific fields to be completed, especially about pre‑qualification database entry and company links), an Eigenerklärung zur Eignung (self‑declaration of suitability, to be fully and truthfully completed by each bidder, consortium member and non‑prequalified subcontractor), price sheets (Preisblätter for the scissor lift exchange and for the maintenance contract), a declaration for bidder consortia, and a register of subcontractor services.
As for minimum qualifications and personnel requirements, the Leistungsbeschreibung for the scissor lift specifies that all assembly and commissioning work must be carried out by trained specialist staff according to manufacturer specifications, electrical work only by qualified electricians under VDE rules, and a German‑speaking contact with decision authority must be present on site throughout.
The maintenance contract further requires appropriately qualified specialists and proof of relevant expertise on request, as well as suitable technical equipment.
Insurance requirements are set out in the contract: the contractor must hold liability insurance covering specified minimum amounts for property, financial and personal injuries and must prove it upon request.
The scope of the contract (what, how much, where, when) is described in the Verfahrensbeschreibung and the Leistungsbeschreibungen.
The overall object is, for example, the exchange of one external scissor lift table including all associated works (demolition, disposal, foundation check and adaptations, electrical works, hydraulic unit, corrosion protection, documentation, and commissioning) and a maintenance contract for several lift systems listed in a “Bestandsliste inkl. Preisblatt 1”.
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The place of performance is DWD headquarters: Frankfurter Straße 135, 63067 Offenbach am Main, with access only by agreement with TI32 building technology.
The time schedule for the tender is defined as follows: publication on 16.10.2026; possible site visit period 21.10.2026–04.11.2026; offer submission deadline 10.11.2026, 10:00; bid validity (Bindefrist) until 10.12.2026.
For performance, such as, the scissor lift exchange must start as soon as possible but at the latest within three months after award, coordinated with TI32B and respecting building operations, while the maintenance contract regulates fixed performance times for routine services and “Bedarfsleistungen” (on‑demand services) generally to be carried out within three days after order, Monday to Friday, 9:00–15:00, excluding public holidays.
The award criteria and their weighting are stated clearly: the sole award criterion is the lowest “Vergleichspreis” (comparison price).
The text explains in detail how this comparison price is calculated, such as: total price for the scissor lift exchange (quantity 1) plus four times the annual price per maintenance/inspection for each of the eleven listed lifts, plus quarterly disturbance‑handling lump sums, plus a set of hourly rates (engineer, master/foreman/technician, fitter, service technician, helper) multiplied by specified quantities, plus travel cost lump sums multiplied by ten.
The resulting sum is the comparison price, and the economically most advantageous offer is the one with the lowest comparison price.
If two bids have exactly the same comparison price, the award is made by drawing lots.
The quantities used for the comparison price are described as estimated values in a fictitious service year and do not create a binding order volume for the contracting authority.
On risks and special conditions, the documents regulate several aspects: subcontracting is allowed only with the contracting authority’s consent, and subcontracted services must be listed in the “Verzeichnis der Nachunternehmerleistungen”; unfit subcontractors must be replaced within a set deadline.
The maintenance contract imposes obligations such as compliance with DWD’s external‑company safety management and safety handbook, documentation of all safety‑relevant works in a test book, and immediate email notification of defects that affect lift safety or readiness.
There are specific provisions on price adjustment (price escalation clause via Preisblatt 2, periodic and capped changes in hourly rates with eight‑week notice), payment terms (30‑day payment after correct invoice via the federal electronic invoicing platform, possible Skonto), limitation periods for defect claims (two years) and liability caps for minor negligence.
The award procedure sets a de facto question deadline (for example, bidder questions should be submitted at the latest two working days before the offer deadline) and clarifies that questions must be asked via the federal e‑procurement platform or, exceptionally, by email to the procurement address with reference to the procedure number.
Site visits are possible and recommended; they are arranged via TI32, documented upon request, and do not justify deadline extensions if outside the proposed time window.
The documents also include detailed rules on ordinary and extraordinary termination of the maintenance contract, such as, for significant changes or shutdown of the lift installations, legal reasons to outsource services to third parties, insolvency, or proven corruption or anti‑competitive behaviour.
Regarding contradictions or corrections within the documents, the input text specifies a hierarchy: the maintenance contract states that its annexes (including the Leistungsbeschreibung, Bestandsliste/Preisblatt 1, Preisblatt 2, DWD general terms for contracts, VOL/B and the confidentiality/data protection agreement) are binding components and that, in case of discrepancies, they apply in a specified order of precedence.
Furthermore, the Verfahrensbeschreibung clarifies that the VOB/A governs the procedure but is not part of the contract, and that any bidder changes to the tender documents lead to exclusion.
Where the documents reference variable fields (e.g. blue‑marked sections in forms, unfilled dates in annex lists, blanks for DWD contract numbers or contact persons), bidders must complete these as instructed, and any potential ambiguity is to be reported before bid submission through the question process.
Only the contracting authority's tender documents are binding. As of: 24/10/2026
Eligibility analysis from the tender documents
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| NFT Umweltdatensysteme GmbH | 58 | 2024–2026 |
| Vaisala GmbH · Hamburg | 20 | 2009–2025 |
| UTK-EcoSens GmbH | 15 | 2025–2026 |
| Genius Dienstleistungen UG | 11 | 2025–2026 |
| Tec & Nature GmbH | 9 | 2024–2025 |
Tactics
When contracts were awarded in this country and sector, there was usually a single bid in the end. A solid bid has a real chance here. (Based on 6,656 completed awards — not a statement about this procedure.)
This procedure allows 25 days between publication and deadline — typical in this country is 32 (median of 20,496 procedures). Much tighter than usual: the first week counts.
Foreign bidders
In Germany · Industrial machinery, 230 contracts went to foreign companies over the last 3 years (of 6,872 recorded awards) — mostly from Switzerland, Italy, France.
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