Delivery of bread and cakes to the Social Welfare Home in Węgorzewo for 2027

✓Quantities of individual assortment items are listed in the OPZ/formularz ofertowy but explicitly “nie są obligatoryjne” and may be increased or decreased depending on DPS needs; the contracting authority may reduce deliveries by up to 20% without compensation and shift quantities between items while staying within the maximum contract value.

⚠Place of performance is DPS Węgorzewo (ul. 11 Listopada 12); deliveries are based on written orders (phone/fax/email/in person) to be fulfilled within 2 days, with possibilities to combine, advance or postpone deliveries in relation to weekends and public holidays, subject to prior agreement and written or documentary confirmation.

❓The overall performance period is from 01.01.2027 to 31.12.2027, and the final contract value equals actually delivered and accepted goods and may not exceed the amount set in §4(1) of the contract.

✓On award criteria and weighting, such as in Rozdział III pkt 4 SWZ, the only criterion is “Cena” (price) with a weight of 100 points.

✓The scoring formula is C = (CN / CR) × 100, where CN is the lowest gross price offered and CR is the gross price of the evaluated offer.

✓Only non‑rejected offers are evaluated, and the tender is awarded to the offer with the highest score.

✓In case of a tie, the tied bidders are asked to submit additional offers with new, not higher prices.

❓The contracting authority may seek clarifications on price and documents and must select the winning offer within the offer‑binding period (from 03.11.2026 to 02.12.2026, potentially extendable once by up to 30 days with the bidders’ written consent).

✓Concerning risks and special conditions, such as in §§5–8 of the draft contract, there are extensive contractual penalties and allocation of risks: delay in delivery per the agreed schedule triggers a penalty of 50 PLN per started hour (Mon–Sat 7:00–15:00), capped at 2,000 PLN per occurrence; failure to deliver ordered quantities incurs 100 PLN per undelivered assortment position; supplying non‑compliant or substandard goods triggers 100 PLN per case, and in case of contract termination due to the supplier’s fault, the customer may charge a penalty of 5% of the maximum gross contract value.

✓All penalties can be offset against the supplier’s invoices and may be cumulated up to 15% of the gross contract value; the customer may also claim additional damages on general civil‑law grounds and has the right to buy substitute bread from third parties at the supplier’s cost, including price differences.

✓The supplier must hold an up‑to‑date sanitary approval or registration decision for food establishments under the food safety act and bears all costs of any lab tests of disputed samples and of any poisoning incidents caused by poor‑quality goods (treatment, sanitary measures, compensation).

✓The customer may cancel the contract for 30 days after learning of major changes making performance contrary to public interest (e.g. closure of the DPS) and may reduce quantities without liability.

✓No mandatory site visit is required, no division into lots, no variant offers, no framework agreement or electronic auction are foreseen, and payments are made within 30 days of invoice receipt.

✓Questions on SWZ must be submitted via the platform; the customer answers at the latest two days before the offer deadline if the request arrives no later than four days before that deadline.

✓As to contradictions or corrections, such as differences in wording between OPZ and contract, the SWZ clearly states that all requirements in SWZ and annexes are minimum and mandatory and that failure to meet them leads to rejection under art. 226(1)(5) PZP.

✓The OPZ indicates quantities “may” change, while the draft contract concretises the mechanisms for reductions and shifts; these are consistent, as both confirm that listed quantities are estimative and adjustable within the maximum contract value and permitted percentage limits.

✓Similarly, the SWZ states that no subject‑matter evidence or economic/technical qualification documents are required, and this is mirrored by the absence of turnover, insurance or experience clauses in the contract.