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Supply of air and oil filters 2026-09
Suministro de filtros de aire y de aceite 2026-09 — original title
Your path to submission
- Deadline: 4 November at 14:00 — 3 days left.
- You submit on PLACSP — Plataforma de Contratación del Sector Público — not here and not by e-mail. ↗ Submission via the Plataforma de Contratación (PLACSP): registration plus a recognised digital certificate / eIDAS signature — as an EU bidder, arrange this early; it typically takes days. Sort out account and signature first — not on submission day.
- Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
What the buyer is looking for
Contracting Entity Renfe Ingeniería y Mantenimiento S.M.E., S.A. Unit in charge of the monitoring and execution of the contract Management of Procurement of Supplies Profile of the contracting Renfe Ingeniería y Mantenimiento S.M.E., S.A. disseminates its Profile of the Contractor in the Platform of the Public Sector, in the following Internet address: Procedure of award Open Logistics of the contract Contract Unit Prices (Catalogue) Type of electronic processing
Excerpt from the tender documents (PCP 2026 04144.PDF), machine-translated — the original is under “Documents”.
Contract
Type of service
Clement What the numbers say about this buyer
- 92% of this buyer's awards went to companies that had already won here before (14,499 awards since 2021, spread over 959 companies). That is well above the sector norm (52%) — newcomers have a harder time here than elsewhere.n = 14,499 awards since 2021
- From notice to award takes a median 99 days here (316 procedures). Sector: 20 days.n = 316
- The median procedure drew 2 bids (1,885 procedures with a bid count); 37% ended with a single bidder. Sector: median 2 bids.n = 1,885
- The award came in at a median 88% of the estimated value (3,878 awards with both estimate and value) — pricing at the estimate is usually too high here. Sector: 83%.n = 3,878
- 63% of the bids received came from small and medium-sized enterprises (1,772 procedures with a bid mix). Sector: 78%.n = 1,772
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 31/10/2026.
Tender documents at a glance
The essentials of the tender documents, checked statement by statement against the documents. For your bid, the original documents count.
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✓ found in the documents · ❓ not found in the documents or general statement
Tender for Supply of Air and Oil Filters to Renfe Ingeniería y Mantenimiento (Exp. 2026-04144)
The input text is an extract from the Spanish public procurement platform concerning an open tender launched by Renfe Ingeniería y Mantenimiento (Spain’s state-controlled rail operator) for the “Suministro de filtros de aire y de aceite 2026-09”.
The perspective is clearly Spanish: it refers to Spanish law (Ley 9/2017 and Ley 39/2015), Spanish administrative bodies (Ministerio de Transportes y Movilidad Sostenible) and contracting practice within Spain’s public sector, though it also notes the contract is not subject to EU GPA harmonised regulation.
Regarding what the bidder must submit and minimum qualification requirements, the text states that participation is via electronic submission through the Spanish platform (PLACSP), divided into three envelopes: Sobre A (administrative documentation), Sobre B (technical offer / judged by value), and Sobre C (economic offer / formula-based).
For solvency and eligibility, the bidder must provide: (i) a Social Security compliance certificate issued by the competent body, dated no more than 30 days before the offer deadline and kept valid throughout the term of the resulting framework agreement; (ii) a tax compliance certificate from the Agencia Estatal de la Administración Tributaria, issued no more than 6 months before the offer deadline and likewise maintained.
Technical and economic-financial solvency, and the rest of the requirements of PCAP art. 4.5.2, are to be accredited via the “Modelo de Declaración Responsable para Contratos sujetos a las Instrucciones”, except for what is expressly requested in PCAP art. 3.6 (details of which are not included in the extract).
No specific turnover thresholds, insurance or reference lists are spelled out in the given text; those are likely in the PCAP and annexes referenced (PCAP, PPT, ANEXO 0, ANEXOS, ModEco).
Concerning the scope of the contract (what, how much, where, when), the object is the “Suministro de filtros de aire y de aceite 2026-09”, classified under CPV 42913000 (oil, fuel and air-intake filters).
It is a supply (suministros) contract, subtype “adquisición”, not mixed, with an estimated value of 182,309 EUR and a tender base budget of 220,593.89 EUR including taxes (182,309 EUR net).
The performance period is 2 years, with zero possible extensions (Número máximo de prórrogas: 0).
The place of performance is Spain (Subentidad Nacional España, code ES; address simply “España” in the notice), with operational management by Renfe Ingeniería y Mantenimiento’s Gerencia de Aprovisionamiento, Contratación y Logística de Repuestos in Madrid (C/ Antonio Cabezón s/n, 28034 Madrid).
The extract does not detail quantities per item or delivery points; these should be in the Pliego de Prescripciones Técnicas and annexes.
Show all 31 statements
Offers must be submitted electronically by 04/11/2026 at 14:00.
As to award criteria and weighting, this is an open procedure (procedimiento abierto) with no electronic auction.
The evaluation is split between formula-based criteria and judgement-of-value criteria.
The mathematical criteria and their weights are: PRICE (PRECIO) – 76.5 points; DELIVERY TIME / TERM (PLAZO) – 9 points; another criterion labelled LOTE – 4.5 points.
The subjective criterion is TECHNICAL ASSESSMENT (VALORACIÓN TÉCNICA) – 10 points.
Thus, the economic proposal is heavily weighted (price + time + lot together 90 points), with 10 points reserved for technical quality assessed by value judgement.
The text notes that the detailed scoring formulas for the formula-based criteria are those set out in the tender notice itself, but they are not expanded in the extract.
With respect to risks and special conditions, the contract execution will use electronic ordering, electronic invoicing and electronic payment.
No provisional guarantee is required (0 EUR), but a definitive guarantee of 5% of the contract amount is required from the awardee.
The offer validity period is 6 months.
There is no electronic auction and no EU funds financing.
The contract is not subject to “regulación armonizada” and not covered by the WTO GPA.
The extract does not mention penalties, subcontracting rules, site visits, or a specific question/clarification deadline; these points would normally be defined in the PCAP (Pliego de Cláusulas Administrativas Particulares) and associated documents.
Remedies: actions taken in preparation and award can be challenged administratively within one month from notification, before the Ministerio de Transportes y Movilidad Sostenible, under Ley 39/2015 and art. 321.5 of Ley 9/2017.
This defines the primary legal risk/recourse framework.
Regarding contradictions or corrections within the documents, the extracts from documents 01-placsp-4 and 02-placsp-7 are effectively duplicates: they repeat the same key data on contract value, scope, duration, place of execution, guarantees, solvency requirements, award criteria, and lack of auction or EU funding.
No conflicting figures or deadlines appear; the publication times differ by one minute (15:00 vs 15:01) but are consistent with an announcement and a pliegos-document upload on the same date (20-10-2026).
Where the text refers to details “según PCAP” or “según Anuncio de Licitación” without reproducing them, the applicable statement is that of the PCAP and technical specifications (PPT) as listed: “Pliego Prescripciones Técnicas”, “Pliego Cláusulas Administrativas”, ANNEXES and “ModEco 2026 04144.xlsx”.
In case of doubt or apparent discrepancies not seen in this extract, those formal pliegos would prevail as the binding contractual documents.
Only the contracting authority's tender documents are binding. As of: 22/10/2026
Eligibility analysis from the tender documents
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| I2M SOLUCIONES TECNICAS S.L. · CIEMPOZUELOS | 872 | 2024–2026 |
| CASTRO PERERO ROBERTO · VALLADOLID | 780 | 2024–2026 |
| FAIVELEY TRANSPORT IBERICA, SA | 631 | 2022–2026 |
| RAILWAY SPARE PARTS S.L. · ALDEAMAYOR DE SAN MARTIN | 457 | 2024–2026 |
| TEKNIK DESARROLLOS MECANICOS, S.L. | 449 | 2024–2026 |
How often this buyer tenders this kind of work
Contracting authority contact
Tactics
When this buyer has awarded in this sector, usually about 3 bids came in. A normal field for this market. (Based on 131 completed awards — not a statement about this procedure.)
This procedure allows 15 days between publication and deadline — typical in this country is 27 (median of 7,300 procedures). Much tighter than usual: the first week counts.
Foreign bidders
In Spain · Industrial machinery, 55 contracts went to foreign companies over the last 3 years (of 9,905 recorded awards) — mostly from Germany, Italy, France.
How to bid
Guide: how to apply on PLACSP — Plataforma de Contratación del Sector Público (Spanien) → Registration, signature, fees — from the operator's bidder manual.
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