IT Security Concept for Flood Message and Alarm Service (HWNAD) (111-Z1161/26 (VN169/2026))

✓The performance period runs from award (Zuschlagserteilung) to no later than 15.11.2027, with an internal milestone for a prüffähige Fassung by 15.10.2027.

✓Place of performance is primarily LfULG locations in Dresden (such as Pillnitzer Platz 3 and Zur Wetterwarte 11), including use of system and operating environments as needed for interviews, validations and project meetings.

✓Quantities are expressed in terms of work packages and required workdays/person-hours rather than unit counts; bidders must state the necessary number of workdays and provide a complete Arbeits- und Zeitplan.

✓The offer must be submitted in a single, paginated hard-copy (no binding or staples) in German, by post/kurier/Einwurf to the central procurement office; submission via email, fax or electronic means is expressly excluded and leads to automatic rejection.

✓Award criteria are clearly defined and weighted.

✓The Zuschlag wird binnen der Bindefrist schriftlich erteilt, and if no award is made by 29.01.2027, offers are deemed not accepted.

✓The main criteria are: price (60 %) and quality of the Bearbeitungskonzept (40 %), as stated in the Aufforderung and detailed in “09-2 Grundlage der Punktebewertung”.

✓The price score (up to 60 points) is based on the offered total Festpreis (brutto, including all ancillary costs), using a linear interpolation between the lowest price (60 points) and twice the lowest price (0 points; everything above also 0).

✓The quality score (up to 40 points) is subdivided, such as: “Fachliche Inhalte und Bearbeitungsmethodik” (26 points; Q01–Q05 covering validation of the information network, BSI-methodical approach, treatment of Ist-Zustand/Zielarchitektur/Migrationsphase, Verwertbarkeit der Risiken und Maßnahmen, Zusammenarbeit/Mitwirkung des Auftraggebers) and “Qualitätssicherung und Projektmanagement” (14 points; Q06–Q08 for quality assurance & documentation, project phases/time plan/meilensteine, project and fixed-price steering).

✓Each subcriterion has discrete scoring bands (optimal/überdurchschnittlich/durchschnittlich/ausreichend) with defined point values; the highest total score wins, with price used as a tie-breaker.

✓Risks and special conditions are set out mainly in the ZVB and Leistungsbeschreibung.

✓There is no provision for Abschlagszahlungen; payment is a single settlement after proper performance and receipt of a compliant invoice, normally within 30 days, with optional Skonto (as declared in the Eigenerklärung) for payment within 14 days.

✓Prices must be Festpreise and cover all costs, such as VAT, insurance, travel (unless separately agreed), licences, documentation and transport; supplementary claims for Nebenleistungen, IP rights or expenses are excluded unless explicitly agreed in writing.

✓Contractual risks include strict liability for defects and consequential damages (Mangelfolgeschäden per § 14 VOL/B, explicitly not limited), obligations to maintain sufficient liability insurance (with termination rights if coverage lapses), and extensive public-law confidentiality duties: all staff (including such as subcontractor staff) must undergo formal Verpflichtung under the Verpflichtungsgesetz, documented in the “Niederschrift über die förmliche Verpflichtung”, and obey specified Strafvorschriften (e.g. §§ 331 ff. StGB, § 355 StGB).

✓The ZVB provide for Vertragsstrafen for delay: 0,5 % of the net contract sum per week of delay for the delayed portion, up to a maximum of 5 % of the net contract sum; these can be claimed in addition to performance and will be offset against any damages, without excluding further claims.

✓The authority may withdraw or terminate immediately for reasons such as bribery/advantages, violation of core VOL/B obligations, loss of insurance cover, breaches of confidentiality, or intentionally false statements on reliability, competence or capacity.

✓Subcontracting is permitted only with prior written consent, for competent and reliable firms, with VOL/B-based contracts and no worse conditions than the main contract; the principal contractor remains fully responsible and must inform subcontractors that this is a public contract.

✓The offer validity (Bindefrist) is fixed to 29.01.2027.

✓Questions must be asked in good time before the Angebotsfrist, preferably via the eVergabe platform or email; answers are provided in writing and published anonymously on the platform.

❓Site visits are not explicitly mandated in the text excerpts, but validation of actual system/betriebsumgebung is part of the evaluation of the Bearbeitungskonzept.

✓With regard to contradictions or corrections, the ZVB define a clear hierarchy of applicable documents.

✓In case of conflicting statements or gaps, the following precedence applies: (a) Leistungsbeschreibung including the “Eigenerklärung” form, then (b) the bidder’s offer, (c) any Besondere Vertragsbedingungen (BVB) / ZVB AVV, (d) the ZVB of LfULG, (e) VOL/B, (f) statutory provisions, (g) technical contractual conditions, and (h) the generally accepted rules of technology.

✓Other documents (such as the Bewerbungsbedingungen BBL) guide the procedure but do not become contract components.

✓Where the Leistungsbeschreibung expressly deviates from the ZVB (for example regarding invoicing channels or payment modalities), the Leistungsbeschreibung prevails.

✓Bidder AGB are entirely excluded and cannot become part of the contract, whether submitted as separate documents or as clauses in the offer.

✓Thus, in any contradiction, the statement in the higher-ranked document (typically the Leistungsbeschreibung or ZVB) applies.