Analysis of the landscape of business support for biodiversity in Belgium and the BeBiodiversity ecosystem

✓The place of performance is primarily the contractor’s premises, except for at least two kickoff/closing/result-presentation meetings in the authority’s offices in Brussels (Avenue Galilée/Galileelaan 5/2).

✓Execution is monitored closely by a delegated official; anomalies must be notified by email and confirmed by registered or equivalent electronic post, and non‑conforming services must be redone.

✓Award criteria and weighting are clearly set out.

✓The contract is awarded to the economically most advantageous final offer (Best and Final Offer) based on two main criteria: price (50%) and quality of the offer (50%).

✓Such as: price scoring uses the standard proportional formula A = (Plowest / Poffer) × 50 on the total price including VAT; bidders must also provide a price breakdown per post.

✓The quality criterion is subdivided with detailed point scales and qualitative descriptors: methodological approach for post 1 (12 points), post 2 (10 points), and post 3 (12 points); planning per post and overall planning/faisability (8 points); and task distribution and work plan (8 points).

✓The methodological subcriteria assess clarity, relevance, robustness and added value of the proposed methods; planning subcriteria consider realism, coherence, milestones and dependencies; organisational subcriteria evaluate the clarity of roles, adequacy of profiles, appointment of a main contact person, and arrangements for coordination and quality control.

✓Regular offers are first checked for formal regularity; the authority can decide whether to negotiate.

✓If it does, negotiations are on initial and subsequent offers, but minimum requirements and award criteria are not negotiable.

✓A shortlist of up to three tenderers can be drawn up for negotiations; these tenderers may then submit a final offer.

✓Risks and special conditions are also addressed.

✓Such as: no variants or options are allowed; the contract is at global forfaitary price with no price revision clause (art. 38/7), meaning bidders must include all possible costs in their global price, excluding VAT.

✓No performance bond (cautionnement/borgtocht) is required.

✓The contract can be modified during execution through specific review clauses (art. 38 of the Belgian execution Royal Decree), covering: tax/heffings changes affecting the contract amount (art. 38/8); delays or damage due to acts/omissions by either party (art. 38/11); suspension ordered by the authority with potential compensation if strict conditions are met (art. 38/12); and unforeseeable circumstances disturbing the contractual balance in favour or to the detriment of the contractor (arts. 38/9 and 38/10).

✓Subcontracting is subject to prior authorisation by the authority, and bidders are asked to specify in their offer the share they intend to subcontract and the proposed subcontractors.

✓When capacity of third parties is used (e.g. for economic/financial strength or relevant professional experience), the authority may require joint and several liability for execution, and the contractor is obliged actually to use those entities in performance.

✓Advance payments are possible if the contractor is a SME (micro, small or medium) as defined by Belgian law and upon valid request; advances may be suspended or reclaimed in case of non‑compliance.

✓The tender must be submitted electronically via the Belgian e‑Procurement platform with a qualified electronic signature (QES) on the deposit report; email submission is explicitly forbidden, and scanned signatures are insufficient.

✓Regarding contradictions or corrections, the text clarifies that both the French “cahier spécial des charges” and the Dutch “bestek” are parallel versions for the same contract and that rectificative notices published in the Belgian “Bulletin des Adjudications” form an integral part of the tender documents.

✓Such as: where requirements appear in both language versions, they are consistent (e.g. 12‑month duration, 120‑day validity of offers, CPV code, exclusion and selection criteria, award criteria and their weighting).

✓There is an explicit statement that all documents and rectifications relating to the contract form part of the binding specification and must be taken into account by bidders.

❓No substantive contradictions are apparent within the provided excerpts; instead, the FR and NL texts mutually confirm each other on critical points like no price revision, no guarantee, absence of options/variants, selection thresholds for references, and evaluation methodology.