Location de l’éclairage dans le cadre de l’opération « Viva for Life »

✓The 2026 event runs from 17 to 23 December 2026, while the supplies must be made available from 9 to 26 December 2026.

✓The market may be reconducted for 2027 if RTBF communicates the dates by email; without such communication, no reconduction occurs.

✓Quantities in the inventory are indicative and non-binding; payment will be based on quantities actually ordered and implemented, under a unit-price schedule (marché à bordereau de prix), with all ancillary costs (transport, insurance, installation, documentation, training) included in the unit prices.

✓Award criteria and their weighting are precisely defined.

✓Such as: the contract is awarded to the economically most advantageous tender based on two criteria: price (60 points) and the overall technical value of the offer (40 points).

✓Price scoring is calculated according to a rule of three, comparing each bid to the lowest bid (lowest offer / considered offer * 60), VAT included.

✓The technical value is scored via an assessment of the equipment’s quality and characteristics (equivalence to brands/references in the specs, luminous power, CRI, energy consumption, beam angle, IP rating, functionalities) and the relevance/coherence of the proposed solution and its implementation.

✓Bidders must submit a maximum 20-page explanatory note with technical data sheets, detailing materials and implementation modalities; this note is graded on qualitative levels (excellent, très bien, bien, etc.), converted to a percentage and then to points.

✓Only regular offers (or those with non-substantial irregularities) after any negotiations/BAFO are evaluated against these criteria.

✓Risks and special conditions are extensively addressed in the execution clauses.

✓Such as: the offer must remain valid for 180 days from the deadline for receipt.

✓There is no financial bond (cautionnement), but the contractor must take out mandatory insurance (work accidents, civil liability towards third parties) and prove coverage within 30 days of contract conclusion and upon request.

✓Subcontracting is allowed only for declared parts and named subcontractors who themselves must not be in exclusion situations; any change of subcontractor requires a motivated request and prior written approval.

✓The RTBF reserves wide powers: verification of prices and costs, onsite inspections, refusal of non-conforming supplies, and application of penalties.

✓General daily penalties of 0.02% (with minimum and maximum amounts) can be imposed to immediately remedy defaults, and delay fines are set at 0.1% per day of delay, capped at 7.5% of the value of the late supplies.

✓The contract is subject to Belgian law and the exclusive jurisdiction of the Brussels courts.

✓Special clauses cover price revision (linked to consumer price index and tax changes), circumstances of force majeure, rebalancing in case of unforeseeable events (at least 15% impact), suspensions ordered by the adjudicator, confidentiality, data security, health and safety (including non-smoking, ban on alcohol/drugs, RGPT, ILO conventions), data protection (RGPD), and a strict requirement that staff and the nominated point of contact speak French.

✓Site-related risk management includes mandatory start-up meetings before any work on RTBF sites; no performance can start without such a meeting.

✓Contradictions or corrections within the documents are handled through a clear hierarchy and rectification mechanism.

✓Such as: if there is a contradiction between market documents, the following order prevails: (1) technical clauses of the specifications, (2) administrative clauses, (3) the inventory, (4) other annexes.

✓In case a contradiction remains unresolved by this hierarchy, the bidder must immediately inform the adjudicator and, in any case, before submitting the offer, so that a corrective communication can be issued (possibly with an extension of the submission deadline).

✓After the final deadline for offers (possibly extended), bidders can no longer invoke errors or omissions in the documents, nor defects in their own offers.

✓Additionally, if divergences emerge during execution between the contractor’s offer and the specifications, the latter prevail.

✓This clarifies which statement applies whenever there is conflicting wording: the technical clauses first, then administrative, then inventory, subject always to prior written rectification by RTBF before submission.