Public service contract for editorial and creative support for the promotion and dissemination of knowledge products and programmes of the EU-AU Health Partnership

✓Unit prices are fixed lump sums; reported quantities are purely indicative and create no commitment.

✓The overall budget for subsequent contracts under the framework is capped at EUR 216,000 excluding VAT; the framework ends once this ceiling is reached even if time remains, and no minimum order volume is guaranteed.

✓Services are primarily performed remotely from the provider’s domicile or country of residence, but missions can be required in Africa and Europe; Enabel reimburses pre‑approved international economy‑class travel to assignment locations (no local transport or travel for locally‑based consultants).

✓Award criteria and weighting are detailed explicitly.

✓The most economically advantageous tender is selected based on three criteria: Methodology (30%), Expertise (40%) and Price (30%).

✓Methodology includes a required 2‑page technical note (20%) describing how technical content will be turned into high‑quality editorial/creative outputs, team organisation, multilingual/multimedia capacity, empathy and cultural sensitivity, plus a maximum 6‑page schedule (10%) showing realistic timelines and workflow with at least two revision rounds per deliverable.

✓Expertise is broken into sub‑criteria for the proposed team (20%), experience and portfolio (15%), and coordination/multilingual capacity (5).

✓Price scoring is proportional: the lowest total price (sum of inventory item prices, including VAT) gets full 30 points; others are scored using B = [P(lowest)/P(bid)] × Z. The procedure is a direct negotiated procedure with prior publication; the contracting authority may negotiate and then request BAFOs, but minimum requirements and award criteria are not negotiable.

✓Risks and special conditions include several elements such as fines, liability, guarantees, subcontracting, validity and questions.

✓Tenders are valid for 90 days from the reception deadline, and must be submitted electronically via the Belgian e‑Procurement platform by 6 November 2026 at 11:00 CET; paper, mail or email submissions are rejected.

✓Questions can be asked via the e‑Procurement Forum until the 10th day before the submission deadline; clarifications or amendments will be published no later than seven days before the deadline, and tenderers must take these corrections into account.

✓No variants or free options are allowed; prices must be in EUR and are not revisable (no price revision clause).

✓No performance bond is required, but the GIR mechanisms on failure of performance, fines for delay (0.1% per day up to 7.5%, possibly up to 10% if deadlines were an award criterion), and measures as of right (including termination and replacement contracts at the provider’s expense) apply.

✓The provider bears full liability for errors, deficiencies and third‑party claims, including IP‑related costs (patents, licences, copyrights) and any damages due to delays or non‑performance.

✓Subcontractors and capacity‑providing entities are allowed but must meet exclusion and selection criteria and provide commitments; they may be used to replace the initial provider through a contract for account if the latter fails.

✓Clarifications and amendments issued before the deadline are explicitly binding, and tenderers are instructed to consult them.

✓Where a derogation from the GIR exists, it is expressly noted (such as replacement of the service provider and prohibition of price revision).