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Acquisition of HR services
Henkilöstöhallinnon palveluiden hankinta — original title
Your path to submission
- Deadline: 1 December at 12:00 — 30 days left.
- You submit on Hilma — not here and not by e-mail. ↗
- Offer and evidence in: Finnish.
- Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
What the buyer is looking for
The subject of the procurement is the total human resources management service of the municipality of Sipoo, which covers the management of core data related to employees and payroll, payroll tasks and the processing of expense and travel invoices, as well as the main user services of the Populus system of the Subscriber to the agreed extent. Prior to the start of service production, the selected supplier will carry out a service takeover project, the objective of which is to transfer the responsibility for the provision of services to the selected Supplier in an orderly manner and without interruptions endangering the continuity of service production. In addition, the customer has the opportunity to purchase other separately ordered Expert Services as well as additional services.
Contract
Type of service
Clement What the numbers say about this buyer
- 29% of this buyer's awards went to companies that had already won here before (158 awards since 2017, spread over 87 companies). 71% went to new names.n = 158 awards since 2017
- The median procedure drew 5 bids (136 procedures with a bid count); 8% ended with a single bidder. Sector: median 5 bids.n = 136
- The award came in at a median 86% of the estimated value (6 awards with both estimate and value) — pricing at the estimate is usually too high here. Sector: 90%.n = 6
- 6% of awards went to companies from abroad (158 awards with a known winner country). Sector average: 2%.n = 158
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Selection criteria — in the procurement documents
The buyer states in the notice that the selection criteria are in the procurement documents (link on this page), not in the EU form. The document analysis below extracts them from there — bid and evidence in Finnish.
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| Eltel Networks Oy | 4 | 2025 |
| LT Siivous Oy | 4 | 2022–2023 |
| Oy Insinööritoimisto Duopoint Ingenjörsbyrå Ab | 4 | 2024 |
| Urakointi H.M.T. Oy (FI27346124)//Urakointi H.M.T. Oy (FI27346124)//Urakointi H.M.T. Oy | 3 | 2022–2025 |
| Attido Oy | 2 | 2020 |
How often this buyer tenders this kind of work
Tactics
When contracts were awarded in this country and sector, usually 5 or more bids came in. Many compete here — price and references decide. (Based on 3,112 completed awards — not a statement about this procedure.)
This procedure allows 35 days between publication and deadline — typical in this country is 32 (median of 1,471 procedures). Much more generous than usual — time for a thorough bid rather than a quick one.
Foreign bidders
In Finland · Business services, 39 contracts went to foreign companies over the last 3 years (of 4,367 recorded awards) — mostly from Germany, United Kingdom, Spain.
Submission language: Finnish.
How to bid
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