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Delivery and implementation of the System for Electronic Document Circulation
Dostawa oraz wdrożenie Systemu do Elektronicznego Obiegu Dokumentów — original title
Your path to submission
- Deadline: 2 December at 10:00 — 31 days left.
- The submission point is stated in the notice (link on this page).
- Offer and evidence in: Polish.
- Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
What the buyer is looking for
The subject of the contract is the Delivery and implementation of the System for Electronic Document Circulation, the quantitative and assortment specification of which is set out in the tender form constituting Annex 1 to the tender specifications (hereinafter referred to as the tender specifications). Detailed parameters of the subject of the contract are set out in the Description of the subject of the contract (hereinafter referred to as the tender specifications) constituting Annex 7 to the tender specifications. The Contractor is obliged, inter alia, to grant a license for software, which is a system for Electronic Document Circulation, to implement and integrate the System and to conduct training of personnel.
Contract
Type of service
Clement What the numbers say about this buyer
- In this sector the buyer awards roughly every 4 months (17 awards, most recently June 2026) — by that rhythm the next award was due around October 2026. The last award went to Asseco Poland S.A.n = 17
- 50% of this buyer's awards went to companies that had already won here before (2,011 awards since 2017, spread over 635 companies). That is well above the sector norm (31%) — newcomers have a harder time here than elsewhere.n = 2,011 awards since 2017
- The median procedure drew 3 bids (1,340 procedures with a bid count); 29% ended with a single bidder. Sector: median 1 bid.n = 1,340
- 59% of the bids received came from small and medium-sized enterprises (315 procedures with a bid mix). Sector: 84%.n = 315
- 6% of awards went to companies from abroad (2,011 awards with a known winner country). Sector average: 1%.n = 2,011
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Selection criteria — in the procurement documents
The buyer states in the notice that the selection criteria are in the procurement documents (link on this page), not in the EU form. The document analysis below extracts them from there — bid and evidence in Polish.
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| URTICA Sp.z o.o. | 50 | 2024–2026 |
| Farmacol Logistyka Sp. z o.o. | 29 | 2024–2026 |
| ACLEPIOS S.A. | 27 | 2024–2026 |
| SALUS INTERNATIONAL SP. Z O.O. | 24 | 2024–2026 |
| ANMAR Sp. z o.o. | 21 | 2024–2026 |
How often this buyer tenders this kind of work
Tactics
When this buyer has awarded in this sector, there was usually a single bid in the end. A solid bid has a real chance here. (Based on 13 completed awards — not a statement about this procedure.)
This procedure allows 35 days between publication and deadline — typical in this country is 18 (median of 9,435 procedures). Much more generous than usual — time for a thorough bid rather than a quick one.
Foreign bidders
In Poland · Software & IT systems, 67 contracts went to foreign companies over the last 3 years (of 16,266 recorded awards) — mostly from Germany, Croatia, Czechia.
Submission language: Polish.
How to bid
Guide: how to apply on e-Zamówienia (Polen) → Registration, signature, fees — from the operator's bidder manual.
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