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"Organization of the Santa Claus meeting"
"Organizacja spotkania mikołajkowego" — original title
Your path to submission
- Deadline: 9 November at 11:00 — 8 days left.
- The submission point is stated in the notice (link on this page).
- Offer and evidence in: Polish.
- Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
What the buyer is looking for
1. The subject of the contract is the comprehensive organisation of a meeting for NASK-PIB employees and their children on 6 December 2026, hereinafter referred to as the ‘Meeting’ or ‘Mikołajki’ in a place provided by the Contracting Authority, i.e. Butelkownia Event Centre in Warsaw at pl. Connoisseur 3. 2. Detailed Description of the subject of the Order is in Appendix No. 1 to the Terms of Reference. 3. Pursuant to Article 222(2) CTMR, 4 of the Public Procurement Act, the Contracting Authority informs that the amount it intends to use to finance the contract is: 98 400,00 PLN gross 4. The contracting authority shall require that the subject-matter of the contract offered, including all ICT products, ICT services and ICT processes used to perform the contract, does not include: 1) ICT products, ICT services or ICT processes indicated in the recommendation referred to in Art. 4 of the…
Show full description
… Act of 5 July 2018 on the National Cybersecurity System (Dz. of Laws 2026, item 20 and 252), establishing their negative impact on the essential security interest of the State, 2) an ICT product, the type of which has been specified in the decision on the recognition of the supplier as a high-risk supplier referred to in Article 67b para. 15 of the Act of 5 July 2018 on the national cybersecurity system, or ICT service, or ICT process, specified in this decision. If the Contractor offers the solution referred to in point 1) or 2) above, the tender will be subject to rejection pursuant to Art. 1 point 17) or point 19) of the Public Procurement Act. 5. Deadline for performance of the contract: The contract is valid from the date of conclusion to the date of performance of all the obligations constituting the subject of the contract, no longer than until the expiry of the 14th - ego day counted from the expiry of the date of the Meeting, subject to those provisions of the contract that provide for longer deadlines (e.g. confidentiality period). The meeting will take place on 6 December 2026. 6. In cases where the detailed description of the subject of the contract indicates trademarks, patents, origin, source or a specific process that characterizes products or services provided by a specific Contractor, which would lead to the privilege or elimination of certain contractors or products, this means that the Ordering Party cannot describe the subject of the contract with sufficiently precise terms and this is justified by the specificity of the subject of the contract. In such situations, any indications of trade marks, patents, origin, source or specific process must be read with the words ‘or equivalent’. 7. Where reference is made in the description of the subject-matter of the contract to the standards, technical assessments, technical specifications and reference systems referred to in Article 101(1) CTMR; 1 point 2 and par. 3 of the Public Procurement Act, the contracting authority in accordance with Article 101 sec. 4 of the Public Procurement Act allows for the use of equivalent solutions. Whenever a standard, technical assessment, technical specification or technical reference system is indicated in this OTSC, it must be assumed that the words ‘or equivalent’ are used for them. 8. Under the concept of equivalent solutions, the Contracting Authority understands such a solution that meets the conditions set out in the SOPZ to an equivalent extent. 9. The contractor who refers to equivalent solutions described by the contracting authority is obliged to prove in the tender, in particular by means of the means of evidence referred to in Articles 104-107 of the Public Procurement Act, that the solutions proposed by the contractor meet in an equivalent manner the requirements set out in the description of the subject-matter of the contract. The evidence, in particular the means of proof referred to in Articles 104 to 107 of the Public Procurement Act, confirming that the solutions proposed by the Contractor meet in an equivalent manner the requirements set out in the description of the subject-matter of the contract shall not be supplemented. 10. The contracting authority does not allow the possibility of conducting negotiations in order to improve the content of tenders submitted in response to the contract notice. 11. Pursuant to Art. 6-7 of the Act of 13 April 2022 on special solutions in the field of counteracting
Contract
Type of service
Clement What the numbers say about this buyer
- In this sector the buyer awards roughly every month (117 awards, most recently September 2026) — the next award is due around November 2026 by that rhythm. The last award went to GROW APP Sp. z o.o.n = 117
- 34% of this buyer's awards went to companies that had already won here before (787 awards since 2018, spread over 396 companies). 66% went to new names.n = 787 awards since 2018
- The median procedure drew 3 bids (377 procedures with a bid count); 23% ended with a single bidder. Sector: median 4 bids.n = 377
- The award came in at a median 87% of the estimated value (28 awards with both estimate and value) — pricing at the estimate is usually too high here. Sector: 93%.n = 28
- 3% of the bids received came from other countries (233 procedures with a bid mix) — all bidders, not just the winners. Sector: 10%.n = 233
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Selection criteria — in the procurement documents
The buyer states in the notice that the selection criteria are in the procurement documents (link on this page), not in the EU form. The document analysis below extracts them from there — bid and evidence in Polish.
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| BCODERS Spółka Akcyjna | 35 | 2021–2026 |
| RESTOR P.ANTON, A.CZAPSKI, T.ROSTROPOWICZ SPÓŁKA JAWNA | 17 | 2021–2025 |
| COMP S.A. | 13 | 2021–2026 |
| Paweł Owczarzak EUPOL | 10 | 2022–2024 |
| Comp S.A. | 9 | 2024–2026 |
How often this buyer tenders this kind of work
Tactics
When this buyer has awarded in this sector, usually 7 or more bids came in. Many compete here — price and references decide. (Based on 36 completed awards — not a statement about this procedure.)
This procedure allows 14 days between publication and deadline — typical in this country is 18 (median of 9,435 procedures). A normal window for this market.
The deadline falls on a Monday — your last full working day is the Friday before. Have evidence and guarantees together by Thursday.
Foreign bidders
In Poland · Business services, 87 contracts went to foreign companies over the last 3 years (of 27,606 recorded awards) — mostly from Germany, France, United Kingdom.
Submission language: Polish.
How to bid
Guide: how to apply on e-Zamówienia (Polen) → Registration, signature, fees — from the operator's bidder manual.
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