Friedrich & ClementBETA

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Legal information system

System informacji prawnej — original title

PLPoland · Warszawa

Your path to submission

  1. Deadline: 25 November at 10:00 — 24 days left.
  2. The submission point is stated in the notice (link on this page).
  3. Offer and evidence in: Polish.
  4. Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
Compiled automatically from notice and documents — no guarantee; the procedure's wording is binding.

What the buyer is looking for

Part I 1. The subject of the contract is the delivery and implementation of software for an electronic legal information system, installed and available inside the Ordering Party's network (hereinafter: ‘ESIP-W’), including updates, training and the provision of technical maintenance services, and includes: 1.1. delivery and commissioning of the software database on the virtual environment of the Ordering Party, specified in para. 4 point 6 of Annex 1 to the Contract, constituting Annex 2A to the ToR or on the Contractor's server delivered to the Ordering Party's headquarters with 200 licenses referred to in point 1.2 ; 1.2. providing the Ordering Party with 200 network access licenses for the use of ESIP-W for a period of 36 months; 1.3. updating ESIP-W, at least once every 2 weeks, from the date on which ESIP-W is launched until the end of the period referred to in 1.2; 1.4. conducting…

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… training for 2 ESIP-W administrators, at the Ordering Party's headquarters in Warsaw, on the operation, installation and configuration of ESIP-W on servers and workstations, solving basic user problems, backup and recovery strategies of ESIP-W; 1.5. preparation and delivery to the Ordering Party of an e-learning package for ESIP-W users in the SCORM 1.2 standard together with instructions for users in the MS Word/PDF format; 1.6. provision of technical services, including the removal of errors, defects, defects in the functioning of ESIP-W, at the premises of the Ordering Party. 2. The detailed scope of the subject of the contract for Part I and the requirements for its implementation are set out in the Draft Agreement constituting Annex 2A to the ToR. Part II 1. The subject of the contract is: 1.1. granting the Ordering Party access to the Electronic Legal Information System application in an on-line version, i.e. made available on the Contractor's server, access to which takes place using the Internet via a web browser (hereinafter referred to as: ‘ESIP-OL’) with simultaneous access for 100 users (with a possible extension to a maximum of 150 users) for a period of 36 months; 1.2. providing training for 2 ESIP-OL administrators at the Contracting Authority's premises in Warsaw or remotely on how to operate ESIP-OL, ESIP-OL configuration and solving basic user problems. The Contractor will provide training materials for administrators prepared in Polish, both in paper and electronic versions. ; 1.3. conducting training for users, i.e. preparing and providing the Ordering Party with an e-learning package for ESIP-OL users in the SCORM 1.2 standard together with instructions in MS Word/PDF format. The scope of the training should include the use of ESIP-OL. The provided training materials will be prepared in Polish. The training should take into account all functionalities of ESIP-OL; 1.4. provision of telephone consultation services and advice to users and administrators, including the correction of errors, defects, defects in the functioning of ESIP - OL; 1.5. making updates to ESIP-OL. 2. The Contracting Authority provides for the possibility of applying the Option referred to in Art. 1 of the PPL Act. The Ordering Party shall decide on the possibility of using the Option in accordance with its needs, and the Contractor shall not be entitled to any claim in connection with the Ordering Party's failure to use the Option in whole or in part. The option will be to extend the Customer's access to ESIP-OL by granting the Contractor access to ESIP-OL for additional, maximum 50 users. The Ordering Party shall notify the Contractor about the use of the Option by e-mail. The Ordering Party may use the Option repeatedly within 36 months from the date of entry into force of the Agreement, until the total limit of access for additional 50 users under the Option is exhausted. 3. The detailed scope of the subject of the contract and the options for Part II and the requirements for its implementation are set out in the Draft Agreement constituting Annex 2B to the ToR. Part III 1. Subject of orders

Machine translation (EU eTranslation) — official wording via the PDF link.

Contract

TypeServices
Estimated valuevalue not published
Published26 Oct 2026
ProcedureOpen procedure
Place of performanceWarszawa
3 lotsReserved for SMEs

Type of service

72 · IT services
CPV 72000000

Clement What the numbers say about this buyer

  • In this sector the buyer awards roughly every month (70 awards, most recently October 2026) — the next award is due around November 2026 by that rhythm. The last award went to Integrated Solutions Sp. z o.o.n = 70
  • 16% of this buyer's awards went to companies that had already won here before (439 awards since 2015, spread over 191 companies). That is well below the sector norm (39%) — this buyer switches suppliers more often than others.n = 439 awards since 2015
  • The median procedure drew 2 bids (240 procedures with a bid count); 40% ended with a single bidder. Sector: median 1 bid.n = 240
  • 97% of the bids received came from small and medium-sized enterprises (30 procedures with a bid mix). Sector: 70%.n = 30
  • 7% of awards went to companies from abroad (439 awards with a known winner country). Sector average: 3%.n = 439

From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.

Clement
In this buyer's last 33 comparable contracts (same sector), usually only 2 offers came in — a solid bid has real chances.
References and certificates from your home country count fully across the EU — that is what European procurement law is for.

What you must prove — eligibility criteria

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References: supplies
Wykonawca spełni warunek jeżeli wykaże, że wykonał lub wykonuje w okresie ostatnich trzech lat przed upływem terminu składania ofert, a jeżeli okres prowadzenia działalności jest krótszy – w tym okresie co najmniej jedno zamówienie polegające na dostawie i wdr… read in fullcollapse
Wykonawca spełni warunek jeżeli wykaże, że wykonał lub wykonuje w okresie ostatnich trzech lat przed upływem terminu składania ofert, a jeżeli okres prowadzenia działalności jest krótszy – w tym okresie co najmniej jedno zamówienie polegające na dostawie i wdrożeniu systemu informacji prawnej o wartości co najmniej 400 000 zł brutto. Jeżeli wskazana dostawa i wdrożenie systemu informacji prawnej była częścią większego zamówienia, którym legitymuje się Wykonawca w celu wykazania opisanego powyżej warunku udziału w postępowaniu, wartość tej części zamówienia nie może być mniejsza niż 400 000,00 zł brutto.
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References: supplies
Wykonawca spełni warunek jeżeli wykaże, że wykonał lub wykonuje w okresie ostatnich trzech lat przed upływem terminu składania ofert, a jeżeli okres prowadzenia działalności jest krótszy – w tym okresie co najmniej jedno zamówienie polegające na zapewnieniu do… read in fullcollapse
Wykonawca spełni warunek jeżeli wykaże, że wykonał lub wykonuje w okresie ostatnich trzech lat przed upływem terminu składania ofert, a jeżeli okres prowadzenia działalności jest krótszy – w tym okresie co najmniej jedno zamówienie polegające na zapewnieniu dostępu do systemu informacji prawnej o wartości co najmniej 300 000 zł brutto. Jeżeli wskazana usługa była częścią większego zamówienia, którym legitymuje się Wykonawca w celu wykazania opisanego powyżej warunku udziału w postępowaniu, wartość tej części zamówienia nie może być mniejsza niż 300 000,00 zł brutto.
Requirement texts are quoted in the notice's original language — only the official wording is binding.

Tender documents — direct download

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Administrative conditions
The full notice, official wording

Who has won at this buyer so far

Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.

CompanyAwardsPeriod
Integrated Solutions Sp. z o.o.92022–2026
Media Consulting Agency62023–2026
NobleProg Services sp. z o.o.52024
IT Solution Factor Sp. z o.o.52022–2026
allclouds.pl Sp. z o.o.52022–2024
From the recorded awards · regular winners know this buyer's requirements — that is your competition.

How often this buyer tenders this kind of work

7
2021
10
2022
6
2023
60
2024
55
2025
58
2026
196 procedures in this category since 2019. Public procurement repeats itself — those who know the rhythm prepare instead of reacting.

Contracting authority contact

·
Deadline — Wednesday 25 November at 10:00

Tactics

When this buyer has awarded in this sector, usually only one or two bids came in. A solid bid has a real chance here. (Based on 33 completed awards — not a statement about this procedure.)

This procedure allows 30 days between publication and deadline — typical in this country is 18 (median of 9,435 procedures). A normal window for this market.

Foreign bidders

In Poland · IT services, 237 contracts went to foreign companies over the last 3 years (of 12,878 recorded awards) — mostly from Bulgaria, Germany, Belgium.

Submission language: Polish.

Measured from linked award data; foreign winners bidding through a local subsidiary count as domestic — the true share is higher.

How to bid

Guide: how to apply on e-Zamówienia (Polen) → Registration, signature, fees — from the operator's bidder manual.

Read the full notice — Original + documents
Goes directly to this tender on TED — Tenders Electronic Daily. The full specification and all annexes are there.
Put together the evidence — in Polish
The 2 criteria on the left, plus your price.
Submit via TED — Tenders Electronic Daily before the deadline
Electronic submission — allow time for the portal registration the first time.
To the procurement portal →Official notice on TED →
We pull data from millions of notices. If the link here does not work, report it — we will find the right one.

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