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Purchase and implementation of the Electronic Document Management System
Zakup i wdrożenie Systemu do Elektronicznego Zarządzania Dokumentacją — original title
Your path to submission
- Deadline: 12 November at 09:00 — 11 days left.
- The submission point is stated in the notice (link on this page).
- Offer and evidence in: Polish.
- Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
What the buyer is looking for
Purchase and implementation of the Electronic Document Management System
Contract
Type of service
Clement What the numbers say about this buyer
- In this sector the buyer awards roughly every 4 months (6 awards, most recently July 2026) — the next award is due around November 2026 by that rhythm. The last award went to Wama Soft Sp. z o.o.n = 6
- 57% of this buyer's awards went to companies that had already won here before (610 awards since 2023, spread over 250 companies). That is well above the sector norm (31%) — newcomers have a harder time here than elsewhere.n = 610 awards since 2023
- 47% of the bids received came from small and medium-sized enterprises (129 procedures with a bid mix). Sector: 84%.n = 129
- The median procedure drew 2 bids (582 procedures with a bid count); 41% ended with a single bidder. Sector: median 1 bid.n = 582
- 12% of awards went to companies from abroad (610 awards with a known winner country). Sector average: 1%.n = 610
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Selection criteria — in the procurement documents
The buyer states in the notice that the selection criteria are in the procurement documents (link on this page), not in the EU form. The document analysis below extracts them from there — bid and evidence in Polish.
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| Urtica Sp. z o.o. | 31 | 2024–2026 |
| ZARYS INTERNATIONAL GROUP Spółka z ograniczoną odpowiedzialnością Spółka komandytowa | 17 | 2024–2026 |
| Medtronic Poland Sp. z o.o. · 00-633 PL | 14 | 2024–2026 |
| Becton Dickinson Polska Sp. z o.o. | 13 | 2024–2026 |
| Asclepios S.A. | 13 | 2024–2026 |
How often this buyer tenders this kind of work
Tactics
When this buyer has awarded in this sector, there was usually a single bid in the end. A solid bid has a real chance here. (Based on 5 completed awards — not a statement about this procedure.)
This procedure allows 22 days between publication and deadline — typical in this country is 18 (median of 9,435 procedures). A normal window for this market.
Foreign bidders
In Poland · Software & IT systems, 67 contracts went to foreign companies over the last 3 years (of 16,266 recorded awards) — mostly from Germany, Croatia, Czechia.
Submission language: Polish.
How to bid
Guide: how to apply on e-Zamówienia (Polen) → Registration, signature, fees — from the operator's bidder manual.
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