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Maintenance and development of the EBS IT system for a period of 47 months
Utrzymanie i rozwój systemu informatycznego EBS przez okres 47 miesięcy — original title
Your path to submission
- Deadline: 20 November at 10:00 — 19 days left.
- The submission point is stated in the notice (link on this page).
- Offer and evidence in: Polish.
- Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
What the buyer is looking for
1. The subject of the contract is the purchase by the Agency for Restructuring and Modernisation of Agriculture with its registered office in Warsaw (‘the contracting authority’ or ‘ARMA’) of maintenance and development services for the IT System. The Contractor will provide the Ordering Party with services divided into the following groups of services: 1.1. Group of Environmental Maintenance Services (G1), described in detail in Annex 1 to the draft provisions of the agreement (hereinafter: ‘P.p.u.’), constituting Annex 10 to the Terms and Conditions of Contract (hereinafter: ‘SWZ’), including: 1.1.1. Environmental Administration Service (G1U1), described in detail in Annex 1A to the Act on the Functioning of the European Union; 1.1.2. Accessibility and Performance Monitoring Service (G1U2), described in detail in Annex 1B to the Act; 1.1.3. Installation Service (G1U3), described in…
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… detail in Annex 1C to the Act on the Functioning of the European Union; 1.2. Group of Quality Assurance Services (G2), described in detail in Annex 2 to the Act on Public Procurement, including: 1.2.1. Defects Removal Service (G2U1), described in detail in Annex 2A to the Act; 1.2.2. Code and Documentation Management Service (G2U2), described in detail in Annex 2B to the Act on Public Procurement; 1.2.3. Integration and Certification Service (G2U3), described in detail in Annex 2C and 2C1 to the Act; 1.3. Group of Information System Administration Services (G3), described in detail in Annexes 3 and 3A to the Act on Acts 1.4. Development Services Group (Modification) (G4), described in detail in Annex 4 and 4A to the Act 1.5. Regardless of the above groups of Services, the Contractor is obliged to: 1.5.1. provision of the Operational Order Service, described in detail in Annex 5 to the Act on Public Procurement; 1.5.2. implementation of the activities provided for the Transitional Period, described in detail in point 6 of the Act and Annex No. 7 to the Act; 1.5.3. carrying out the activities provided for the Provision of Services, described in detail in point 15 of the Act on the Provision of Services. 2. The Contractor will accept Applications during the Reaction Times (in accordance with the scope described in point 2 of Annex 9 to the Proceedings before Administrative Courts Act) and will ensure that the Contractor’s Project Office is run in accordance with the scope described in point 3.43 of Annex 13 to the Proceedings before Administrative Courts Act. 3. The Contracting Authority requires persons performing the activities referred to in point 2 to be employed by the Contractor or by a subcontractor on the basis of an employment contract, due to the fact that the performance of these activities consists in performing work in the manner specified in Article 22(1) of the Labour Code of 26 June 1974. All persons performing the activities indicated in point 2 should be employed throughout the duration of the contract. 4. The Contracting Authority shall require the Contractor to submit to the Contracting Authority, within 15 Working Days from the date of signature of the Contract and within 10 Working Days of the first month of a given calendar quarter throughout the period of performance of the Contract, a statement on the manner of employment of persons and the provision of the activities referred to in point 2. In order to verify the employment by the Contractor or a subcontractor on the basis of an employment contract of persons performing the activities referred to in point 2 indicated by the Ordering Party, the Ordering Party provides for the possibility of demanding, in particular: 4.1. statements of the employee, 4.2. statements of the Contractor or subcontractor on the employment of the employee under the employment contract, 4.3. certified true copy of the employment contract of the employee, 4.4. other documents containing information, including personal data, necessary to verify employment under the employment contract, in particular the name of the employee, the date of conclusion of the employment contract, the type of employment contract and the scope of the employee's duties. 5. The Ordering Party reserves the right to verify the fulfillment of the requirement referred to in point 3, using the rights under the Agreement. The Contracting Authority reserves the right to apply to the competent authority for supervision and control over compliance with labour law in order to verify the Contractor's compliance with the requirement referred to in point 3. In case of discovery of an infringing case
Contract
Type of service
Clement What the numbers say about this buyer
- In this sector the buyer awards roughly every 2 months (93 awards, most recently October 2026) — the next award is due around December 2026 by that rhythm. The last award went to ATENDE S.A.n = 93
- 34% of this buyer's awards went to companies that had already won here before (783 awards since 2015, spread over 317 companies). 66% went to new names.n = 783 awards since 2015
- The median procedure drew 2 bids (441 procedures with a bid count); 30% ended with a single bidder. Sector: median 1 bid.n = 441
- 96% of the bids received came from small and medium-sized enterprises (60 procedures with a bid mix). Sector: 70%.n = 60
- The award came in at a median 95% of the estimated value (67 awards with both estimate and value) — pricing at the estimate is usually too high here. Sector: 99%.n = 67
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
What you must prove — eligibility criteria
Zamawiający uzna, że Wykonawca spełnia warunek udziału we wskazanym zakresie, jeżeli Wykonawca wykaże, że: 1. wykonał w okresie ostatnich pięciu lat przed upływem terminu składania ofert, a jeżeli okres prowadzenia działalności jest krótszy – w tym okresie, a … read in fullcollapse
Zamawiający uzna, że Wykonawca spełnia warunek udziału we wskazanym zakresie, jeżeli Wykonawca wykaże, że posiada: 1. roczny przychód w obszarze objętym zamówieniem, tj.: w zakresie usług rozwoju systemów informatycznych, za ostatnie 3 lata obrotowe, a jeżeli … read in fullcollapse
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| Poczta Polska S.A. | 37 | 2015–2025 |
| Agro Aplikacje Sp. z o.o. | 12 | 2023–2026 |
| 2K Projekt Sp. z o.o. | 11 | 2024–2026 |
| PRAXIS Łódź Pilecka i Petlak Sp. jawna | 9 | 2021–2024 |
| MK Projekt Sp. z o.o. | 7 | 2024–2026 |
How often this buyer tenders this kind of work
Tactics
When this buyer has awarded in this sector, usually only one or two bids came in. A solid bid has a real chance here. (Based on 59 completed awards — not a statement about this procedure.)
This procedure allows 39 days between publication and deadline — typical in this country is 18 (median of 9,435 procedures). Much more generous than usual — time for a thorough bid rather than a quick one.
Foreign bidders
In Poland · IT services, 237 contracts went to foreign companies over the last 3 years (of 12,878 recorded awards) — mostly from Bulgaria, Germany, Belgium.
Submission language: Polish.
How to bid
Guide: how to apply on e-Zamówienia (Polen) → Registration, signature, fees — from the operator's bidder manual.
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