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Framework agreement Services in the field of Robotic Process Automation (RPA)
Rahmenvereinbarung Dienstleistungen im Bereich Robotic Process Automation (RPA) — original title
DEGermany · Essen
Your path to submission
- Deadline: 3 November at 10:00 — 2 days left.
- You submit on Vergabemarktplatz (cosinex) — not here and not by e-mail. ↗ Free bidder account on the cosinex platform required (created instantly); offers go through the bidding tool, usually plain text form suffices — no qualified signature. Sort out account and signature first — not on submission day.
- Offer and evidence in: German.
- Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
Compiled automatically from notice and documents — no guarantee; the procedure's wording is binding.
What the buyer is looking for
The Essen system house (ESH), as a company-like institution and IT service provider of the district-free city of Essen, intends to conclude a framework agreement for services in the field of robotic process automation. More details on the services advertised can be found in the General Instructions. · The service serves the further expansion and stable operation of the already implemented RPA system landscape (currently of the manufacturer UiPath).
Machine translation (EU eTranslation) — official wording via the PDF link.
Contract
BuyerEssener Systemhaus →
TypeServices
Estimated value€400,000
Published5 Oct 2026
ProcedureOpen procedure
Place of performanceEssen
Framework agreement
Type of service
72 · IT services
CPV 72000000
Clement What the numbers say about this buyer
- In this sector the buyer awards roughly every 3 months (30 awards, most recently August 2026) — the next award is due around November 2026 by that rhythm. The last award went to mindsquare AG.n = 30
- 41% of this buyer's awards went to companies that had already won here before (162 awards since 2018, spread over 96 companies). 59% went to new names.n = 162 awards since 2018
- The median procedure drew 2 bids (160 procedures with a bid count); 46% ended with a single bidder. Sector: median 2 bids.n = 160
- 50% of the bids received came from small and medium-sized enterprises (12 procedures with a bid mix). Sector: 40%.n = 12
- 6% of the bids received came from other countries (12 procedures with a bid mix) — all bidders, not just the winners. Sector: 3%.n = 12
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 25/10/2026.
Clement
In this buyer's last 34 comparable contracts (same sector), usually only a single offer came in — a solid bid has real chances.
References and certificates from your home country count fully across the EU — that is what European procurement law is for.
What you must prove — eligibility criteria
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Staff qualifications
Formular Projektteam (Mit dem Angebot; Mittels Eigenerklärung): Anzugeben sind die für die Erbringung der Leistung vorgesehenen Mitarbeiter. Für alle vorgesehenen Mitarbeiter ist mindestens folgende Zertifizierung vorzulegen: - Automation Developer Professiona… read in fullcollapse
Formular Projektteam (Mit dem Angebot; Mittels Eigenerklärung): Anzugeben sind die für die Erbringung der Leistung vorgesehenen Mitarbeiter. Für alle vorgesehenen Mitarbeiter ist mindestens folgende Zertifizierung vorzulegen: - Automation Developer Professional Darüber hinaus wären folgende Zertifizierungen wünschenswert: - Automation Solution Architect Professional und - Automation Business Analyst Professional
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References: supplies
Formular Referenzen (Mit dem Angebot; Mittels Eigenerklärung): Gefordert ist die Nennung von mindestens drei, nach Art und Umfang (Technologie, Größenordnung und Aufgabenspektrum) mit dem Auftragsgegenstand vergleichbaren Referenzleistungen in den letzten drei… read in fullcollapse
Formular Referenzen (Mit dem Angebot; Mittels Eigenerklärung): Gefordert ist die Nennung von mindestens drei, nach Art und Umfang (Technologie, Größenordnung und Aufgabenspektrum) mit dem Auftragsgegenstand vergleichbaren Referenzleistungen in den letzten drei Jahren (ab Bekanntmachungszeitpunkt). Davon muss mindestens eine Referenzleistung für einen Auftraggeber im öffentlich-rechtlichen Bereich erbracht worden sein. Mindestanforderungen: Referenzen sind nach Art, Umfang und Schwierigkeit mit den Leistungen des hier zu vergebenden Auftrags vergleichbar, wenn die im Folgenden genannten Merkmale jeweils erfüllt sind: - Einsatz der Plattform UiPath beim Auftraggeber - Entwicklung und produktiver Betrieb von Automatisierungslösungen - Integration in bestehende IT-Systeme (z. B. Fachverfahren, Datenbanken oder Webanwendungen) - Auftragswert von mindestens 200.000 EUR (netto) Zur Darstellung der Referenzen ist das den Vergabeunterlagen beigefügte Formular ´Referenzen´ zu verwenden. Die Vergabestelle behält sich die Überprüfung der Angaben des Bieters bei dem jeweiligen Referenzauftraggeber vor.
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Professional liability insurance
Nachweis Betriebshaftpflicht (Mit dem Angebot; Mittels Dritterklärung):
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Minimum annual headcount
Angabe der Mitarbeitendenzahl (Mit dem Angebot; Mittels Eigenerklärung): Angabe der durchschnittlichen Mitarbeitendenzahl des Unternehmens die im Aufgabenbereich der Leistungserbringung beschäftigt sind.
Requirement texts are quoted in the notice's original language — only the official wording is binding.
Tender documents — direct download
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Annex 1
Specifications and annexes at the buyer — usually viewable without registration
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Administrative conditions
The full notice, official wording
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| magellan netzwerke GmbH · Köln | 7 | 2015–2023 |
| Fernao magellan GmbH · Köln | 6 | 2024–2025 |
| XFT GmbH · Berlin | 5 | 2025 |
| Nagarro ES GmbH · Kronberg im Taunus | 4 | 2025 |
| Econocom Deutschland GmbH · Ettlingen | 4 | 2016–2025 |
From the recorded awards · regular winners know this buyer's requirements — that is your competition.
How often this buyer tenders this kind of work
5
2019
14
2020
4
2022
5
2023
15
2024
1
2025
46
2025
39
2026
129 procedures in this category since 2019. Public procurement repeats itself — those who know the rhythm prepare instead of reacting.
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Deadline — Tuesday 3 November at 10:00
Tactics
When this buyer has awarded in this sector, there was usually a single bid in the end. A solid bid has a real chance here. (Based on 34 completed awards — not a statement about this procedure.)
This procedure allows 29 days between publication and deadline — typical in this country is 32 (median of 20,071 procedures). A normal window for this market.
Foreign bidders
In Germany · IT services, 597 contracts went to foreign companies over the last 3 years (of 22,964 recorded awards) — mostly from Switzerland, Netherlands, Austria.
Submission language: German.
Measured from linked award data; foreign winners bidding through a local subsidiary count as domestic — the true share is higher.
How to bid
Read the full notice — Original + documents
Goes directly to this tender on TED — Tenders Electronic Daily. The full specification and all annexes are there.
This procedure is published on 4 portals
Bids are submitted on Vergabemarktplatz (cosinex) or evergabe.NRW — TED carries the same notice, usually with the more detailed specification. Read both.
TEDNoticeVergabemarktplatz (cosinex)Submission portalevergabe.NRWSubmission portalÖffentliche Vergabe (Datenservice)Notice
Put together the evidence — in German
The 4 criteria on the left, plus your price.
Submit via TED — Tenders Electronic Daily before the deadline
Electronic submission — allow time for the portal registration the first time.
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