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DBS - Dynamic Procurement System of the Max Planck Society
DBS - Dynamisches Beschaffungssystem der Max-Planck-Gesellschaft — original title
Your path to submission
- Deadline for requests to participate: 30 September 2032 at 12:00 — 2160 days left. Two-stage procedure: by this deadline you submit a request to participate (proof of eligibility). Only shortlisted firms are then invited to submit a tender.
- The submission point is stated in the notice (link on this page).
- Offer and evidence in: German.
- Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
What the buyer is looking for
The establishment of the Dynamic Purchasing System will result in a large number of inter-regional joint requirements being put into competition across institutions and made available to all participating institutions for subsequent individual contracts on the MPG marketplace (internal, closed system). Further information can be found in the procurement documents! The DBS is subdivided into the following categories of benefits (§ 23(4) VgV): Office supplies, IT consumables, electrical and building services, tools, fluid systems, gastro supplies, hygiene paper. These service categories can be successively extended during the term of the DBS. The categories of services available at that time are set out in the contract notice in its up-to-date version. Only undertakings approved for this category shall participate in the award of specific contracts within a service category. Details of the…
Show full description
… respective service category are given in the category-specific annexes to the procurement documents. The approval of a company for several performance categories is possible.
Contract
Type of service
Clement What the numbers say about this buyer
- In this sector the buyer awards roughly every 6 months (65 awards, most recently September 2026) — the next award is due around February 2027 by that rhythm. The last award went to pro-com DATENSYSTEME GmbH.n = 65
- The median procedure drew 5 bids (369 procedures with a bid count); 21% ended with a single bidder. Sector: median 2 bids.n = 369
- 98% of the bids received came from small and medium-sized enterprises (132 procedures with a bid mix). Sector: 54%.n = 132
- 51% of this buyer's awards went to companies that had already won here before (371 awards since 2018, spread over 180 companies). 49% went to new names.n = 371 awards since 2018
- From notice to award takes a median 175 days here (111 procedures). Sector: 82 days.n = 111
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
What you must prove — eligibility criteria
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| Bechtle GmbH | 10 | 2018–2025 |
| Microstaxx GmbH | 9 | 2023–2026 |
| Bechtle AG · Neckarsulm | 9 | 2023–2026 |
| netgo Ost GmbH | 9 | 2023–2026 |
| think about IT GmbH | 6 | 2020–2025 |
How often this buyer tenders this kind of work
Tactics
When this buyer has awarded in this sector, usually 7 or more bids came in. Many compete here — price and references decide. (Based on 63 completed awards — not a statement about this procedure.)
This procedure allows 2192 days between publication and deadline — typical in this country is 32 (median of 20,496 procedures). Much more generous than usual — time for a thorough bid rather than a quick one.
Foreign bidders
In Germany · Office & computing machinery, 100 contracts went to foreign companies over the last 3 years (of 13,262 recorded awards) — mostly from Austria, France, Estonia.
Submission language: German.
How to bid
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