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Procurement of an ultra-low freezer including stainless steel drawer/storage...
Beschaffung einens Ultratiefkühlschrank einschließlich Edelstahl-Schubladen-/Lager... — original title
Your path to submission
- Deadline: 4 November at 12:00 — 3 days left.
- The submission point is stated in the notice (link on this page).
- Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
Contract
Type of service
Clement What the numbers say about this buyer
- 48% of this buyer's awards went to companies that had already won here before (45 awards since 2019, spread over 21 companies). 52% went to new names.n = 45 awards since 2019
- The award came in at a median 101% of the estimated value (5 awards with both estimate and value) — pricing at the estimate is usually about right here. Sector: 81%.n = 5
- The median procedure drew just one bid (41 procedures with a bid count); 63% ended with a single bidder. Sector: median 2 bids.n = 41
- Across 22 procedures with structured selection criteria, this buyer most often required: Trade register enrolment (20 of 22), Professional register enrolment (18 of 22), Financial ratio required (14 of 22), References: supplies (11 of 22).n = 22
- Not one of the 45 awards with a known winner country has gone to a foreign company so far. Sector average: 1%.n = 45
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 25/10/2026.
Tender documents at a glance
The essentials of the tender documents, checked statement by statement against the documents. For your bid, the original documents count.
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✓ found in the documents · ❓ not found in the documents or general statement
Vergabeunterlagen: Beschaffung eines Ultratiefkühlschranks durch die Medizinische Universität Lausitz – Carl Thiem (Brandenburg)
The input text consists of German public procurement documents for a supply contract: the Medizinische Universität Lausitz – Carl Thiem (KdöR, Cottbus, Germany) is conducting an open tender under the Unterschwellenvergabeordnung/UVgO to purchase an ultralow-temperature freezer including a stainless-steel drawer/storage system.
The perspective is that of a German contracting authority in the federal state of Brandenburg, applying German law (VOL/A, VOL/B, Brandenburgisches Vergabegesetz, Lieferkettensorgfaltspflichtengesetz etc.) with references to EU regulations (eForms, EU-DSGVO, Russia-Embargo Regulation (EU) 833/2014, Ukraine situation).
The documents are clearly written from a German public-sector point of view, but also mention obligations for bidders from other EU Member States and third countries (e.g.
VAT rules, import VAT, Russia embargo).
The text explains in detail what documents and declarations bidders must submit.
Such as: the offer letter (Formular 3.3), a filled-in Leistungsbeschreibung and price offer (including Gesamtpreis and Einzelpreise per position, manufacturer/model, data sheets, layout and installation plan, test data, guarantee and service conditions, delivery/inbetriebnahme plan).
Bidders must also submit the Eigenerklärung Ausschlussgründe (Form 4.1), the Erklärung Informationen/Unternehmensdaten zum Bieter (company data, size class, national ID), the Vereinbarung Mindestanforderungen nach BbgVergG (Form 5.3) and, where applicable, the Vereinbarung Mindestanforderungen für Nachunternehmer/Verleiher (Form 5.4).
Additional mandatory declarations include the Lieferkettensorgfaltspflichtengesetz self-declaration, a declaration under the Infektionsschutzgesetz (mentioned but not fully reproduced), and the Sonderformular Russland-Embargo (Article 5k of Regulation (EU) 833/2014).
If a bidder wants preferential treatment under the Frauenförderverordnung, it must submit the Erklärung Frauenförderung (Form 4.5) with gender‑segregated employment and wage data.
In case of bidder consortia, the Bewerber-/Bietergemeinschaftserklärung (Form 4.2) is required; for subcontracting and “Eignungsleihe” bidders must use Form 4.3 plus, where other companies’ capacities are used, Verpflichtungserklärungen anderer Unternehmen (Form 4.4).
Many declarations may be reused if already submitted in the same calendar year or within the stated six‑month period.
Show all 51 statements
Regarding minimum qualification and suitability, the text refers to legal exclusion grounds and reliability checks rather than specific turnover or insurance thresholds.
Such as: bidders must declare that no exclusion reasons under §§ 123, 124 GWB, Arbeitnehmer-Entsendegesetz, Mindestlohngesetz, Schwarzarbeitsbekämpfungsgesetz, Aufenthaltsgesetz or Lieferkettensorgfaltspflichtengesetz apply, that they are not insolvent or in liquidation and have fulfilled tax and social security obligations.
The contracting authority is empowered to request Gewerbezentralregister information, to query the national Wettbewerbsregister, and to obtain Zentralregisterauszüge for company and management.
Bidders are asked (on request) to prove registration in the professional/commercial register and membership in the Berufsgenossenschaft or equivalent insurer.
There are no explicit numeric minimum turnover or insurance sums in the provided text; instead, compliance with labour, minimum wage and human rights obligations, as well as absence of serious offences, forms the core of the suitability requirements.
Where capacity of other firms is borrowed (Eignungsleihe), the partner company must commit to provide the required capacity and co‑liability, and attach its own exclusion‑grounds declaration (Form 4.1) and supporting evidence.
The scope of the contract is defined as the “Beschaffung einens Ultratiefkühlschrank einschließlich Edelstahl-Schubladen-/Lagersystem” for the university’s facilities in Cottbus, Brandenburg.
Such as: the Leistungsbeschreibung specifies technical minimum requirements A01–A14 (not fully quoted here), including Havariekompatibilität with an existing model (MDF‑DU703VXH‑PE).
The place of performance/Verwendungsstelle is at the university’s premises; the Zusätzlichen Allgemeinen Vertragsbedingungen clarify that deliveries are “frei Verwendungsstelle” to the receiving service’s location and that performance/Erfüllungsort is the Sitz der Empfangsstelle.
The period of performance is constrained by a strict, funding-related deadline: full delivery and invoicing must be completed by 11.12.2026, with underlying funding requiring delivery and payment by 31.12.2026.
The offer submission deadlines are: end of bidder questions 29.10.2026, end of bid submission 04.11.2026, 12:00, and end of binding period (Bindefrist) 18.12.2026.
The documents do not mention a mandatory site visit; the receiving service is available for acceptance Monday–Friday 8:30–14:00, possibly by special arrangement.
The contract incorporates VOL/B and the Zusätzlichen Allgemeinen Vertragsbedingungen of Brandenburg as standard terms for execution, delivery, billing and payment.
Award criteria and weighting are set out in the Leistungsbeschreibung as a 1,000‑point scoring system.
Such as: only offers meeting all minimum requirements are evaluated.
The economic assessment is based on the “wirtschaftlichstes Angebot” in the sense of best price‑quality ratio.
Criterion B2 (Bedienung und Wartung) is 200 points, subdivided into four 50‑point subcriteria (e.g. ≥2 fully insulated removable inner doors with safe mechanical operation; heated multi‑chamber door seal design; tool‑less adjustable shelves; filter‑free or equivalently low‑maintenance construction), each to be evidenced by manufacturer documentation.
Criterion B3 (Garantie und Service) is 200 points, with 75 points for extending full warranty at least 24 months beyond the minimum 24‑month guarantee (total ≥48 months), another 75 points for additional extension to ≥72 months, and 50 points for annual service checks over five years.
Criterion B4 (Nachhaltigkeit der Kältemittel und Isolierung) is 100 points, awarded for proof that PFAS‑free and HFO‑1233zd(E)‑free blowing agents are used in the polyurethane insulation or equivalently sustainable materials.
Criterion B5 (Energieverbrauch) is 50 points, allocated to the device with the lowest kWh/day at −80°C, +23°C ambient, stationary, unloaded operation, with other offers interpolated; devices with ≥2× the minimum consumption get 0 points.
Criterion B6 (Havariekompatibilität) is 50 points, given for demonstrated compatibility of drawers/storage between the new and existing device (same usable dimensions; no re‑sorting of samples required).
Missing “belastbare, vergleichbare Nachweise” for value‑adding features result in 0 points for those items; missing proofs of minimum requirements trigger handling under procurement law (i.e. potential exclusion).
Risks and special conditions for bidders and contractors are set out across several documents.
Such as: bid submission must use the prescribed forms, in German, with prices in EUR (max three decimal places), net of VAT, with VAT added at the end; changes to the tender documents themselves are prohibited and can lead to exclusion.
Offers are binding until the end of the Bindefrist; withdrawal is only possible via the platform until the bid deadline.
Delivery must be free to the place of use; risk transfers only on acceptance at the receiving service.
The Zusätzlichen Allgemeinen Vertragsbedingungen impose fixed prices including freight, packaging, insurance, etc., and reference PR Nr. 30/53 on pricing in public contracts.
Contractual penalties feature prominently in the Brandenburgisches Vergabegesetz declarations (5.3, 5.4): for each proven, culpable case of underpayment below statutory minimum wage or refusal to allow inspections, the contractor (and each subcontractor/agency supplying labour) owes 1% of the contract sum per case, capped at 25,000 EUR per case and 5%/250,000 EUR in total.
Violations can lead to reporting to customs (Zoll), a listing in a central “Sperrliste” with exclusion from further tenders for up to three years, and the possibility of “Selbstreinigung” to shorten or end the ban.
The Lieferkettensorgfaltspflichtengesetz declaration emphasizes that serious LkSG fines (above specified thresholds) can result in exclusion under § 22 LkSG and § 125 GWB.
The Frauenförderverordnung rules add that misstatements regarding women’s employment can lead to challenge of the contract due to fraudulent misrepresentation and damages claims.
The Zusätzlichen Allgemeinen Vertragsbedingungen also grant the contracting authority specific rights to withdraw or terminate the contract immediately if, for instance, claims against it are seized without adequate security, the contractor violates VOL/B subcontracting provisions, or illegal advantages are offered to its staff.
A special funding‑driven contractual condition makes timely complete delivery and invoicing by 11.12.2026 essential; failure allows the client to withdraw without additional contractual cancellation costs, even for partial deliveries, without prejudice to statutory remedies.
Contradictions and precedence rules within the documents are addressed in the contractual hierarchy and general conditions.
Such as: the ZVB‑Bbg specify the order of precedence in case of inconsistencies: (a) the offer with the Leistungsbeschreibung and all attachments as per the award letter (or a formal contract document if issued), (b) any supplementary special contract conditions, (c) the Zusätzlichen Allgemeinen Vertragsbedingungen, and (d) VOL/B.
This means specific statements in the tender/offer and special conditions override general Brandenburg or VOL/B clauses if irreconcilable.
The strict special condition on delivery by 11.12.2026 therefore takes precedence over more general VOL/B notions of reasonable delivery time or cure periods.
The documents also clarify reuse of certain declarations (e.g. 4.1, BbgVergG agreements, Lieferkettensorgfaltspflichtengesetz, Russia‑embargo forms) within the calendar year or six‑month period, which prevents any perceived contradiction about repeated submission duties. Where some forms (e.g.
Verpflichtungserklärung 4.4 for subcontracting) are indicated as “nur auf besondere Anforderung … vor Zuschlagserteilung einzureichen”, this specific note governs the timing, even though the summary table 3.4 generally lists them “mit dem Angebot … wenn geplant”.
Only the contracting authority's tender documents are binding. As of: 24/10/2026
Eligibility analysis from the tender documents
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| Olympus Deutschland GmbH · Hamburg | 4 | 2026 |
| iproplan Planungsgesellschaft mbH | 4 | 2026 |
| temp-rite International GmbH · Bremen | 3 | 2025 |
| Stadtwerke Cottbus GmbH · Cottbus | 3 | 2025 |
| Systema Gesellschaft für angewandte Datentechnik mbH · Potsdam | 3 | 2025 |
How often this buyer tenders this kind of work
Tactics
When this buyer has awarded in this sector, there was usually a single bid in the end. A solid bid has a real chance here. (Based on 3 completed awards — not a statement about this procedure.)
This procedure allows 13 days between publication and deadline — typical in this country is 32 (median of 20,071 procedures). Much tighter than usual: the first week counts.
Foreign bidders
In Germany · Furniture & furnishings, 83 contracts went to foreign companies over the last 3 years (of 10,761 recorded awards) — mostly from Austria, Denmark, Poland.
How to bid
Guide: how to apply on cosinex Vergabemarktplatz / DTVP → Registration, signature, fees — from the operator's bidder manual.
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