How to bid in this country: portals, deadlines, thresholds →
Deployment and operation of a Groupware SaaS solution for e-mail, calendar,...
Bereitstellung und Betrieb einer Groupware-SaaS-Lösung für E-Mail, Kalender, Konta... — original title
Your path to submission
- Deadline: 6 November — 5 days left. The source gives only the day, no time of day — on the portal the deadline is usually in the morning. Check the exact time there before you plan.
- The submission point is stated in the notice (link on this page).
- Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
What the buyer is looking for
The subject of this tender is the provision, configuration, migration and ongoing operation of a hosted groupware solution based on Open-Xchange (OX App Suite) for ZLB. The solution shall include at least the following functions: Email, calendar, contacts and address book, tasks, web-based access and administration including a directory service provided and operated by the contractor with a web-based admin interface. All components used - including the directory service - must be open source software. · The main goal is the seamless replacement of the existing Microsoft Exchange/Outlook environment while maintaining all data and functions. Operational stability and data protection and information security requirements (protection requirements "hoch") must be fully met.
Contract
Type of service
Clement What the numbers say about this buyer
- 89% of the bids received came from small and medium-sized enterprises (7 procedures with a bid mix). Sector: 41%.n = 7
- 45% of this buyer's awards went to companies that had already won here before (30 awards since 2020, spread over 17 companies). 55% went to new names.n = 30 awards since 2020
- The median procedure drew 2 bids (27 procedures with a bid count); 37% ended with a single bidder. Sector: median 2 bids.n = 27
- Not one of the 30 awards with a known winner country has gone to a foreign company so far. Sector average: 3%.n = 30
- 1% of the bids received came from other countries (7 procedures with a bid mix) — all bidders, not just the winners. Sector: 3%.n = 7
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Eligibility analysis from the tender documents
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| Buchbinderei Köster OHG · Berlin | 3 | 2025 |
| RUWE GmbH | 3 | 2016–2025 |
| PERBILITY GmbH | 3 | 2026 |
| H. Hugendubel GmbH & Co. KG · Darmstadt | 3 | 2025 |
| aufsiemitgebrüll GmbH & Co. KG | 2 | 2024 |
How often this buyer tenders this kind of work
Tactics
When contracts were awarded in this country and sector, usually only one or two bids came in. A solid bid has a real chance here. (Based on 22,065 completed awards — not a statement about this procedure.)
This procedure allows 26 days between publication and deadline — typical in this country is 32 (median of 20,496 procedures). Much tighter than usual: the first week counts.
Foreign bidders
In Germany · IT services, 597 contracts went to foreign companies over the last 3 years (of 22,964 recorded awards) — mostly from Switzerland, Netherlands, Austria.
How to bid
Guide: how to apply on cosinex Vergabemarktplatz / DTVP → Registration, signature, fees — from the operator's bidder manual.
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