Extension of a fiber optic measuring system, stationary measuring and processing...

Regarding the scope of the contract, the input text describes four lots, mainly through the Leistungsbeschreibungen and the Wertungsmatrix. Such as in Los 1, the scope covers a stationary measurement and data processing computer for rack installation, with strict minimum requirements on hardware (e.g. 64 GB RAM expandable to 128 GB, multiple NVMe SSDs, 10 Gbit Ethernet, compatible graphics card, drivers for two 64-bit operating system environments), and a stated gross budget ceiling of 6,265.70 €. Los 2 covers documentation and photogrammetry software with defined functional scope (import and management of image series, automated orientation and calibration, 3D model generation, scaling, measurement functions, export formats, operation on the existing 64‑bit desktop environment, updates). Los 3 covers a mobile documentation workstation (notebook plus external graphics solution and additional NVMe SSDs) with specific performance and compatibility requirements, including full compatibility with the software of Los 2. Los 4 is referred to only via the Wertungsmatrix (IT-Ausstattung mit Lieferung/Inbetriebnahme), but its detailed description is not fully included. Place of performance and acceptance is the Fachhochschule Potsdam / receiving service in Potsdam; deliveries are “frei Verwendungsstelle”, with acceptance conditions and delivery times according to the Zusätzliche Vertragsbedingungen (ZVB-Bbg). The timeline is fixed: deadline for bidder questions 29.10.2026, offer deadline 05.11.2026 23:59, bid validity (Bindefrist) until 04.12.2026.

The award criteria and weighting are defined both in the Aufforderung zur Angebotsabgabe and the Wertungsmatrix 2026-820. Such as for Los 1, criteria are: Angebotspreis 60 %, Technische Leistungsfähigkeit 30 %, Support und Anschlussmöglichkeiten 10 %; for Los 2: Angebotspreis 50 %, Funktionsumfang 30 %, Bedienbarkeit und Dokumentation 10 %, Support und Updates 10 %; for Los 3: Angebotspreis 50 %, Technische Leistungsfähigkeit 30 %, Garantie und Service 10 %, Lieferzeit 10 %; for Los 4: Angebotspreis 40 %, Technische Leistungsfähigkeit 40 %, Service und Support bzw. Garantie 10 %, Lieferung und Inbetriebnahme bzw. Lieferzeit 10 %. The Wertungsmatrix shows a scoring scheme up to 1000 points per lot. In each lot, fulfilment of all Mindestanforderungen is an exclusion condition; only offers that satisfy all minimum requirements enter the value-for-money comparison based on weighted scoring. Additional qualitative evidence required for technical scoring includes structured Erfüllungsmatrizen referencing data sheets, test reports and technical documents for hardware and software performance.

Risks and special conditions are mainly governed by the Bewerbungsbedingungen, ZVB-Bbg and the BbgVergG forms. Such as in Form 5.3 and 5.4, bidders must commit to paying at least the Brandenburg minimum wage (currently 13.00 € brutto per hour) and to allow detailed wage and employment controls; violations can result in contract penalties of 1 % of the contract sum per proven case (capped at 25,000 € per case, 5 % / 250,000 € total) and in up to three-year procurement bans (Auftragssperre) with entry in a central blacklist. The contract includes a special termination right for breaches of these obligations. ZVB-Bbg stipulate fixed prices including all costs, mandatory compliance with safety and technical rules, binding delivery and execution times, extensive warranty/mängelansprüche (including up to 5‑year guarantee on certain agreed characteristics), and the right of the client to withdraw or terminate if, for example, the contractor violates VOL/B obligations or offers advantages to client staff. Subcontracting is allowed only with conditions: the bidder must declare nature and extent in the offer, obtain the client’s approval in certain cases, pass on wage and women-promotion obligations, and ensure no worse conditions for subcontractors than for itself. Liability rules include joint and several liability in bidder consortia and, in cases of Eignungsleihe, joint liability of the supporting undertaking. The offer must be submitted via the Vergabeportal (text form; electronic signature requirements from VOL 06 apply unless overridden by the tender letter) and is binding until the end of the Bindefrist. Site visits are not mentioned; all communication is via the Vergabeportal.

As to contradictions or corrections within the documents, the key applicable hierarchy and clarifications are stated in ZVB-Bbg: at conflicts, (a) the offer with the Leistungsbeschreibung and referenced annexes / contract document prevails, then (b) any Ergänzende Vertragsbedingungen, then (c) the Zusätzliche Vertragsbedingungen des Landes Brandenburg, then (d) VOL/B. Where the Bewerbungsbedingungen VOL 06 prescribe electronic offers with advanced/qualified signatures, the tender-specific Anschreiben clarifies that for this procedure offers may be submitted electronically in text form via the Vergabeportal; this specific instruction supersedes the general rule. A typographical issue exists in the Aufforderung where “Los 3” is listed twice; the second entry clearly refers to the fourth lot (criteria with “Kompatibilität und Erweitbarkeit, Lieferung und Inbetriebnahme”), and the separate Wertungsmatrix confirms this as “Los 4”. Thus, in case of doubt on lot numbering, the Wertungsmatrix and individual Leistungsbeschreibungen are determinative. Similarly, while VOL 06 mentions postal submission, the Anschreiben and platform instruction make clear that this procedure is conducted electronically via the Vergabeportal, and those specific instructions control.