ZV-J1-26-1072000-412 .05 Guard and security service in Lübeck prison

✓Special background conditions include that suitable, reliable, professionally qualified personnel must be employed, that the client may carry out reliability and security checks under the Landesverwaltungsgesetz Schleswig-Holstein, and that the contractor must be able at short notice (two hours) to cover understaffing and provide additional staff.

✓Quantities and shifts are contained in the separate Leistungsverzeichnis/Preisblatt, which must be completed as an Excel file (Preisblatt.xlsx_2025) and uploaded.

✓Award criteria and their weighting are clearly set out.

✓Such as: there are multiple Zuschlagskriterien, with Qualität des Konzeptes weighted at 60 % (up to 600 points) and Preis (offer price/hourly rate) weighted at 40 % (up to 400 points), making a total of 1000 points.

✓The price score is calculated by granting the lowest bid the maximum 400 points and reducing points for higher prices via a simple ratio formula; negative scores are set to zero.

✓The quality concept is broken down into several sub-criteria with fixed maximum points: for example, Einsatzkonzept (deployment concept) 200 points (20 %), Personal- und Qualifikationskonzept 100 points (10 %), Ausfall- und Vertretungskonzept 200 points (20 %), and Zusatzqualifikation 100 points (10 %), using a qualitative scaling from “entspricht in besonderem Maße” to “entspricht nicht den Anforderungen”.

✓Bidders must submit a tailored Konzept (max. 30 pages) that covers items such as object analysis, risk assessment with direct prison reference, de-escalation strategy, cooperation with staff, documentation systems, personnel selection, training and continuing education, language skills and staff retention.

✓The documents explicitly state that the non-submission of such value-relevant content leads to exclusion and that no subsequent submission is allowed for these elements.

✓Risks and special conditions are addressed in the Bewerbungsbedingungen and Zusätzliche/Ergänzende Vertragsbedingungen.

✓Such as: strict exclusion rules for anti-competitive conduct, cartel arrangements, corruption and certain criminal offences, backed by an explicit anti-corruption clause that allows immediate termination under § 314 BGB and imposes contractual penalties (5 % of the billing sum) or lump-sum damages (15 % of billing sum for bid rigging).

✓The VOL/B 2003 general conditions apply, supplemented by GM.SH’s additional contract terms specifying, for example, that overpayments must be reimbursed, with 8 % interest above the base rate if not repaid in 14 days.

✓Subcontracting is permitted but regulated: the bidder must declare the types and volume of subcontracted services and name each subcontractor; in case of Eignungsleihe, the third party must issue a binding undertaking and share liability for performance.

✓Bietergemeinschaften must form an Arbeitsgemeinschaft (at least GbR) with joint and several liability and name an authorised representative.

✓The offer must be submitted electronically only (paper offers are not accepted) in German; variants and multiple offers are not permitted.

✓The offer validity (Bindefrist) is 57 days from the deadline; questions must be submitted in writing via the e-procurement system or email by 06/11/2026 at 10:00.

✓A safety clearance is required for the personnel, but no mandatory site visit is explicitly mentioned.

✓Such as: Bewerbungsbedingungen explain rules for Nebenangebote, but the Angebotsaufforderung explicitly marks “Nebenangebote sind nicht zugelassen”; this specific statement prevails, so no alternative bids are allowed despite the generic conditions.

✓Similarly, while the Anlage “Vorzulegende Nachweise” says missing documents “können … nachgefordert werden”, the TED notice and Bewertungsmatrix state that value-relevant documents (concept, content for award criteria) cannot be requested later and that lack of such content leads to exclusion; this lex specialis rule applies to award-relevant documentation.

✓Another potential tension arises from the mentioning of “schriftlich” vs. “elektronisch” submission in the standard forms: the TED notice and GM.SH system terms clearly state that only electronic submission via https://www.meinauftrag.rib.de is permitted; references to paper offers in standard text are overridden by this explicit restriction.

❓Overall, when generic VOL/B or Bewerbungsbedingungen text differs from specific statements in the Angebotsaufforderung, Anlage “Vorzulegende Nachweise” or TED notice, the specific, later and procedure-tailored provisions govern.