ZV-L2-26-1090000-412.06 NEW Psychiatric Department at Neumünster Prison

Vergabeverfahren für die psychiatrische Abteilung der JVA Neumünster

✓The input text concerns an EU‑weites Vergabeverfahren for medical-psychiatric services in the Justizvollzugsanstalt (JVA) Neumünster, located in Schleswig‑Holstein, Germany.

✓It is clearly written from the perspective of a German public contracting authority (Gebäudemanagement Schleswig‑Holstein AöR, acting for the Ministry of Justice and Health of Schleswig‑Holstein) and refers to German procurement law (GWB, VgV, UVgO) and Schleswig‑Holstein’s Justizvollzugsdatenschutzgesetz.

✓No other countries’ viewpoints are involved; EU law is referenced only as a framework (Directive 2014/24/EU, EU‑sanctions regulation 833/2014).

✓Background-wise, the documents describe the tender structure (Aufforderung zur Abgabe eines Angebots, Bewerbungsbedingungen, Anlage „Vorzulegende Nachweise“, Besondere Vertragsbedingungen, Leistungsbeschreibung, Bewertungsmatrix, TED‑Bekanntmachung).

✓They regulate how bidders must submit offers electronically via the GMSH e‑Vergabe platform, what formalities apply (text form vs. electronic signature), and how the contract for operating a psychiatric department in a prison will be awarded and managed.

✓The contract is governed by German law with VOL/B as general conditions and detailed special contractual terms (BVB) covering quality assurance, personnel, documentation, IT security and data protection.

✓Regarding what the bidder must submit and minimum qualification requirements, the text sets out, such as in the Anlage „Vorzulegende Nachweise“, that bidders must upload: (1) a signed Angebotsschreiben (in electronic text form naming the bidder and declarant; no handwritten signature needed) with compliance and no‑cartel declarations and confirmation of exclusion of own AGB; (2) a detailed Unternehmensdarstellung (name, legal form, ownership, organization, staff, sites, history, VAT ID, bank details); (3) an Eigenerklärung that the Wettbewerbsregister extract contains no negative entries; (4) an Article‑5k EU‑sanctions Eigenerklärung (Russia); (5) an Eigenerklärung on entry in Berufs‑/Handelsregister or equivalent proof (§ 44 VgV); (6) an Eigenerklärung on existing or to‑be‑concluded Betriebshaftpflichtversicherung per § 9 Abs. 3 BVB; (7) a turnover statement for total and psychiatric‑justice segment for 2023–2025; (8) an Eigenerklärung on intended subcontracts and their scope (with the option for GMSH to demand Verpflichtungserklärungen and Eignungsnachweise from subcontractors); (9) a reference form with up to 5 comparable references (2023–2026) in psychiatric/psychotherapeutic care in justice or similar secure settings, including client, contract value, duration, scope, staff; (10) the filled Preisblatt including four annual lump sums plus an optional transition‑extension monthly lump sum; and (11) a 20‑page Gesamtkonzept aligned with the Bewertungsmatrix, including anonymised staff qualification/experience, quality assurance, IT/security, permissions, and data protection concepts.

✓Concerning the scope of the contract (what, how much, where, when), the Besondere Vertragsbedingungen specify that the contractor operates a psychiatric department in tagesklinischem Setting inside the JVA Neumünster, responsible for medical, nursing and therapeutic treatment of prisoners, but not for custodial/security or building operation.

✓The contract start is expected on 01.02.2027, earliest one month post‑award, and the performance period is a maximum of four years from actual service start, with automatic yearly renewals unless the contracting authority terminates six months before year‑end, plus an optional transition extension of up to six months at a fixed monthly lump sum.

✓The Leistungsbeschreibung and Bewertungsmatrix further detail quantities via minimum presence times per profession, day‑structure, treatment offers, documentation duties, evaluations and IT/dataset requirements (e.g., statistics on numbers of patients, diagnoses, length of stay).

✓With respect to award criteria and weighting, the TED announcement and Bewertungsmatrix define multiple Zuschlagskriterien: price (40 %, mapped to 400 points) and quality (60 %, 600 points, total 1000).

✓On risks and special conditions, the documents highlight several aspects, such as: no price indexation or automatic tariff adjustment (but permitted annual price staggering across the four years); fixed lump sums covering all required services and efforts, including quality assurance, participation in regular meetings, responses to quality concerns, and contributions to any evaluation; a unilaterally exercisable extension option of up to six months by the client with non‑indexed monthly lump sum; no ordinary termination right for the contractor, but ordinary termination and extension rights for the client plus mutual extraordinary termination rights under law.