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Purchase of specialised devices for verifying the authenticity of identity documents
Zakup specjalistycznych urządzeń do weryfikacji autentyczności dokumentów potwierdzających tożsamość — original title
Your path to submission
- Deadline: 2 November at 10:00 — 1 day left.
- You submit on eZamówienia — not here and not by e-mail. ↗ Submission via eZamówienia: account required; above the EU threshold a qualified signature, nationally the 'trusted signature' often suffices — check the wording. Sort out account and signature first — not on submission day.
- Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
What the buyer is looking for
The subject of the contract is the purchase of specialized devices for verifying the authenticity of identity documents for the Office of Administration and Citizens Affairs and its Delegations in the Districts of the Capital City of Warsaw. The subject-matter of the contract is specified in detail in the model contract with annexes, which constitutes Annex 1 to the tender specification.
Contract
Type of service
Clement What the numbers say about this buyer
- In this sector the buyer awards roughly every 2 months (56 awards, most recently December 2025) — by that rhythm the next award was due around February 2026. The last award went to JM DATA ŻEBROWSKI, RYCIAK sp. k.n = 56
- The median procedure drew just one bid (806 procedures with a bid count); 58% ended with a single bidder. Sector: median 3 bids.n = 806
- 38% of this buyer's awards went to companies that had already won here before (2,232 awards since 2015, spread over 1,007 companies). 62% went to new names.n = 2,232 awards since 2015
- The award came in at a median 108% of the estimated value (5 awards with both estimate and value) — pricing at the estimate is usually too low here. Sector: 91%.n = 5
- 73% of the bids received came from small and medium-sized enterprises (356 procedures with a bid mix). Sector: 94%.n = 356
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 30/10/2026.
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| „AG-COMPLEX” Sp. z o. o. | 30 | 2021–2026 |
| Stoen Operator Sp. z o. o. | 18 | 2022–2026 |
| Miejskie Przedsiębiorstwo Wodociągów i Kanalizacji | 15 | 2021–2026 |
| Remondis sp. z o.o. | 14 | 2021–2024 |
| Fagus Sp. z o.o. | 14 | 2021–2026 |
How often this buyer tenders this kind of work
Contracting authority contact
Tactics
When this buyer has awarded in this sector, usually about 3 bids came in. A normal field for this market. (Based on 14 completed awards — not a statement about this procedure.)
This procedure allows 10 days between publication and deadline — typical in this country is 20 (median of 8,613 procedures). Much tighter than usual: the first week counts.
The deadline falls on a Monday — your last full working day is the Friday before. Have evidence and guarantees together by Thursday.
Foreign bidders
In Poland · Office & computing machinery, 104 contracts went to foreign companies over the last 3 years (of 36,172 recorded awards) — mostly from Germany, France, Greece.
How to bid
Guide: how to apply on e-Zamówienia (Polen) → Registration, signature, fees — from the operator's bidder manual.
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