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Framework agreement "Organisation and support of overarching events and information stands"

Rahmenvereinbarung "Organisation und Betreuung von übergreifenden Veranstaltungen und Informationsständen" — original title

DEGermany · KölnBELOW THRESHOLD — NOT ON TED

Your path to submission

  1. Deadline: 2 November at 11:00 — 1 day left.
  2. You submit on e-Vergabe des Bundes — not here and not by e-mail. ↗
  3. Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
Compiled automatically from notice and documents — no guarantee; the procedure's wording is binding.

What the buyer is looking for

The subject of the framework agreement is the organisation, logistics and professional support of overarching events and information stands of the BIÖG. The terms of reference comprise approximately 9 different conferences, congresses and trade fairs each year, although the number may vary if necessary. The contractual ceiling is EUR 308 651.72 net for the entire duration of the framework agreement. Details can be found in the terms of reference. CPV codes body (1): Organisation of trade fairs and exhibitions (79956000-0) Place of service provision 50825 in Cologne Admission of side offers No 10. Significant terms of payment are listed in §10 of the description of terms of payment. 11. Documents and requirements for assessing the suitability of the tenderer and the absence of grounds for exclusion The tenderer must complete and unambiguously complete the self-declarations listed below…

Show full description

… and submit them in text form in accordance with § 126b BGB (German Civil Code): - Self-declaration Grounds for exclusion (Annex 3a): This annex contains self-declarations in accordance with §§ 123, 124 GWB, the SchwarzArbG (Schwarzarbeitsbekämpfungsgesetz), AEntG (Arbeitnehmerentsendegesetz), AufEnthG (Aufenthaltsgesetz), MiLoG (Mindestlohngesetz) and LkSG (Lieferkettesorgfaltpflichtengesetz). - self-declaration of contractual and/or commercial links (Annex 3b): On the basis of the information provided by the tenderer, the aptitude test will determine whether there is a conflict of interest. If this is the case, the tenderer will be excluded from the award of the contract. - Declaration of Commitment Exclusion Scientology (Appendix 5): Declaration to ensure that the persons used to perform the order do not apply, teach or otherwise disseminate the "technologies of L. Ron Hubbard". - Self-declaration on compliance with data protection law (Annex 7): The aptitude test will determine, among other things, whether the measures mentioned by the tenderer are sufficient. - Self-declaration of liability insurance (Annex 8): With this declaration, the tenderer proves his economic and financial capacity in accordance with § 33 UVgO. In accordance with Section 6 of the Competition Register Act (WRegG), BIÖG will retrieve an extract from the competition register from an order value of EUR 50,000 or more and assess its suitability accordingly. This requirement will only apply if the tenderer is eligible to be awarded the contract. 12. Award criteria The contract will be awarded to the most economical tender (§ 43(1) UVgO). The only award criterion is the lowest price. If several bidders offer exactly the same price, the selection will be made by lot. Prices including the VAT rate (‘gross price’) are used as a basis for the price evaluation. If a bidder offers reduced or no VAT, he must state the legal basis for this in the bid. Only discounts that do not fall below a discount period of 14 days will be taken into account for the evaluation of the offer. 14. Please note the conditions of participation. Communication takes place exclusively via the e-procurement platform. The deadline for tenderers' questions is 23/10/2026, 11:00. View tender documents PDF

Machine translation (EU eTranslation) — official wording via the PDF link.

Contract

TypeServices
Estimated valuenot published — common for below-threshold procedures
Published5 Oct 2026
ProcedureNational Öffentliche Ausschreibung
Clement
References and certificates from your home country count fully across the EU — that is what European procurement law is for.
You don't need a GmbH or Ltd for this procedure — sole traders and freelancers may bid (Art. 19 Dir. 2014/24/EU). Eligibility counts, not legal form. More in the guide →

Tender documents — direct download

These addresses come from the notice of the same tender on Öffentliche Vergabe (Datenservice) — they lead straight to the documents at the buyer, without registering on e-Vergabe des Bundes.
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Annex
Further document

Contracting authority contact

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Deadline — Monday 2 November at 11:00

Tactics

This procedure allows 28 days between publication and deadline — typical in this country is 32 (median of 20,496 procedures). Much tighter than usual: the first week counts.

The deadline falls on a Monday — your last full working day is the Friday before. Have evidence and guarantees together by Thursday.

Foreign bidders

In Germany, 6,022 contracts went to foreign companies over the last 3 years (of 725,088 recorded awards) — mostly from Austria, Poland, Italy.

Measured from linked award data; foreign winners bidding through a local subsidiary count as domestic — the true share is higher.

How to bid

Guide: how to apply on e-Vergabe des Bundes (evergabe-online.de) → Registration, signature, fees — from the operator's bidder manual.

Read the full notice — Original + documents
Goes directly to this tender on e-Vergabe des Bundes. The full specification and all annexes are there.
This procedure is published on 3 portals
Several sources carry the same notice.
Put together the evidence
Certificates, references and your price — as set out in the notice.
Submit via e-Vergabe des Bundes before the deadline
Electronic submission — allow time for the portal registration the first time.
To the procurement portal →
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