Preventive and corrective maintenance service of intravenous infusion pumps of MUTUALIA, Mutual Collaborator with Social Security No. 2

Maintenance contract for intravenous infusion pumps for Mutualia (Spain)

✓The input text concerns a Spanish public procurement procedure launched by Mutualia, a “Mutua Colaboradora con la Seguridad Social nº 2”, for a service contract relating to the preventive and corrective maintenance of intravenous infusion pumps.

✓It is clearly framed in the context of Spanish public procurement law (Ley 9/2017 de Contratos del Sector Público – LCSP) and Spanish Social Security regulations, and all references (such as Bilbao, País Vasco, euro amounts without VAT and with VAT, application of LCSP articles, Spanish/ Basque as languages of the procedure) are from the point of view of a Spanish contracting authority.

✓The documents explain that the procedure is an “abierto supersimplificado” (open supersimplified procedure) for services, non-mixed, with an estimated contract value of 17,232.60 EUR (VAT excluded) and an initial annual budget of 4,103 EUR (4,964.63 EUR including 21% VAT).

✓The scope is the comprehensive preventive and corrective maintenance of eleven intravenous infusion pumps belonging to the same technological family and manufacturer, including, such as, software updates, technician hours, travel and materials, and potential calibrations (880 EUR + VAT per year, not subject to evaluation but included in the value).

✓Execution is for one year from the contract’s start date, with the possibility of three consecutive one-year extensions, and performance is located in Spain, specifically the País Vasco, with the operational headquarters referenced in Bilbao (Henao 26, 48009).

✓Regarding what the bidder must submit and qualification requirements, the text specifies a single electronic envelope “Sobre U” containing administrative documentation and the automatically quantifiable criterion (price).

✓The tender uses, such as, standardized forms and annexes: Annex Ia (economic offer model), Annex VIII (no incompatibility declaration), Annex IX (special conditions), Annex X (equality plan), Annex XII (responsible declaration on subcontracting), the DEUC/ESPD (DEUC.pdf and DEUC.xml), and adherence to the Mutualia supplier code of conduct.

✓Under Article 159.6.b LCSP, bidders are exempt from having to prove economic/financial and technical/professional solvency, beyond the general requirements: capacity to contract, absence of prohibitions to contract, no incompatibilities, and compliance with tax and Social Security obligations.

❓No specific minimum turnover, references, insurances or certificates are detailed in the excerpt beyond those general legal obligations; any additional technical details are referred to the Pliego de Prescripciones Técnicas (PPT).

✓On scope, quantities, place and timing, the contract covers, such as, a “parque reducido y homogéneo de once bombas” of intravenous infusion, with a “todo incluido” service (preventive and corrective maintenance, temporary replacement, spare parts, software updates, labour and travel).

✓The contract is not divided into lots because the authority argues that the nature and homogeneity of the equipment requires a single protocol, unified traceability and single responsibility; splitting by centre or model would duplicate coordination and create divergent responsibilities without proportional benefits.

❓Execution conditions include mandatory use of electronic orders, acceptance of electronic invoicing and electronic payment, with payment within 30 days from invoice receipt, executed by bank transfer on the 5th, 15th and 25th of the following month.