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Rathaus Essen, Porscheplatz 1, 45127 Essen, Germany. Framework agreement - Support for event technology
Rathaus Essen, Porscheplatz 1, 45127 Essen. Rahmenvereinbarung - Begleitung der Betreuung der Veranstaltungstechnik — original title
Your path to submission
- Deadline: 10 November at 11:00 — 9 days left.
- You submit on Vergabemarktplatz (cosinex) — not here and not by e-mail. ↗ Free bidder account on the cosinex platform required (created instantly); offers go through the bidding tool, usually plain text form suffices — no qualified signature. Sort out account and signature first — not on submission day.
- Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
What the buyer is looking for
The City Hall Essen regularly hosts meetings of the Council of the City of Essen, the Main, Finance and Economic Committee as well as other committees, committees and other events. The technical support of these events is generally provided by the client's in-house event technology. In order to ensure consistent operation of the sound and media technology, the contractor is obliged to provide qualified specialists for event technology on demand. The framework agreement has a duration of 1 year. The contract is extended for a further 12 months unless terminated in writing by one of the parties three months before its expiry. After a total of 60 (5 years) months, the contract ends automatically without the need for termination. Main place of performance
Contract
Type of service
Clement What the numbers say about this buyer
- The median procedure drew 6 bids (283 procedures with a bid count); 19% ended with a single bidder. Sector: median 2 bids.n = 283
- 95% of the bids received came from small and medium-sized enterprises (13 procedures with a bid mix). Sector: 58%.n = 13
- 40% of this buyer's awards went to companies that had already won here before (286 awards since 2017, spread over 171 companies). 60% went to new names.n = 286 awards since 2017
- The award came in at a median 76% of the estimated value (67 awards with both estimate and value) — pricing at the estimate is usually too high here. Sector: 89%.n = 67
- Not one of the 286 awards with a known winner country has gone to a foreign company so far. Sector average: 5%.n = 286
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Eligibility analysis from the tender documents
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| Rütten Lüftungsbau GmbH & Co. KG | 6 | 2015–2024 |
| Alfred Pieper GmbH · Hamm | 6 | 2024–2026 |
| Portawin GmbH | 5 | 2025–2026 |
| Heep GmbH · Essen | 5 | 2022–2026 |
| Portawin Kriege GmbH · Essen | 5 | 2007–2023 |
Contracting authority contact
Tactics
When contracts were awarded in this country and sector, usually only one or two bids came in. A solid bid has a real chance here. (Based on 5,039 completed awards — not a statement about this procedure.)
This procedure allows 25 days between publication and deadline — typical in this country is 32 (median of 20,496 procedures). Much tighter than usual: the first week counts.
Foreign bidders
In Germany · Public administration, 231 contracts went to foreign companies over the last 3 years (of 5,246 recorded awards) — mostly from United States, Netherlands, Italy.
How to bid
Guide: how to apply on cosinex Vergabemarktplatz / DTVP → Registration, signature, fees — from the operator's bidder manual.
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