Shelving system Archive City hall

✓Quantities and qualitative specifications are entirely governed by the Leistungsbeschreibung and the provided Leistungsverzeichnis, which is, such as stated in the Bewerbungsbedingungen, “allein verbindlich”.

✓Contract timing is framed by procedural dates: end of bidder questions on 28.10.2026, bid submission deadline on 04.11.2026, 10:00, and binding period (Bindefrist) until 27.11.2026.

✓Execution deadlines, warranty periods etc. are, such as for Mängelansprüche, governed by VOL/B and ZVB-Bbg and by any specific dates in the contract letter and Leistungsbeschreibung (not fully quoted, but referenced as the controlling level in the hierarchy of contract documents).

✓On award criteria and weighting, the procedure is an “Öffentliche Ausschreibung” under UVgO, and the award is explicitly stated to be based on the “wirtschaftlichste Angebot” (most economically advantageous tender).

✓Such as indicated in the Aufforderung zur Angebotsabgabe, the specific Zuschlagskriterien and their weighting/sequence are to be taken from the contract notice and the Vergabeunterlagen.

❓The text does not detail the exact weights but stresses that all updated documents and information made available on the Vergabemarktplatz Brandenburg must be taken into account.

✓Alternative bids (Nebenangebote) are generally not permitted according to the Bewerbungsbedingungen; where Nebenangebote would be allowed, the applicable minimum requirements would be defined in the notice or additional tender documents, but here Nebenangebote are expressly “nicht zugelassen”.

✓Risks and special conditions are regulated primarily through Brandenburg-specific documents (5.1, 5.2, 5.3, 5.4) and VOL/B + ZVB-Bbg.

✓Such as in Formular 5.3 and 5.4, bidders and their subcontractors/temporary work agencies must comply with minimum wage and labour standards under BbgVergG or applicable federal minimum wage laws; violations can lead to: (i) report to Zollbehörde, (ii) exclusion from competitions for up to 3 years and entry into a central blacklist, and (iii) contractual penalties of 1 % of the contract value per proven case (max. 25,000 € per case, 5 % and 250,000 € in total).

✓Formular 5.3 also grants the client a Kündigungsrecht if these obligations are breached.

✓ZVB-Bbg/VOL/B additionally foresee, such as, contractual penalties for delay (max. 5 % of the value of the unusable part, in exceptional cases up to 8 %), provisions on security (Sicherheitsleistungen) from a contract value of 50,000 € upwards, detailed rules on shipping “frei Verwendungsstelle”, warranty and limitation periods, and dispute resolution (including jurisdiction at the seat of the authority’s litigation office).

✓Subcontracting is only permitted with prior consent for essential parts (VOL/B § 4, ZVB-Bbg), and the bidder must name all subcontracted services in the offer and ensure equivalent obligations for subcontractors (including 5.3/5.4 BbgVergG and Russia-Embargo form).

✓The question deadline is 28.10.2026; questions must be submitted via the Vergabemarktplatz Brandenburg communication module.

✓The offer may be submitted electronically in Textform via the Vergabemarktplatz or in writing; bidders are bound to their offer up to expiry of the Bindefrist.

✓Regarding contradictions or corrections, the documents themselves provide a general conflict-of-rules clause.

✓Such as in ZVB-Bbg Nr. 1 (zu § 1 VOL/B), in case of inconsistencies the following hierarchy applies: (a) Leistungsbeschreibung, (b) Besondere Vertragsbedingungen, (c) Ergänzende Vertragsbedingungen, (d) Zusätzliche Vertragsbedingungen (ZVB-Bbg), (e) allgemeine Technische Vertragsbedingungen, (f) VOL/B.

✓Furthermore, Formular 5.1 clarifies that Formular 5.3 must be signed and attached; otherwise, the offer is incomplete and thus excludable, even though Formular 3.4 also lists 5.3 as “Sonstiger Nachweis” – if there is any doubt, 5.1 (as Ergänzende Vergabebedingung) and the explicit requirement in the Aufforderung govern.

⚠Potential perceived inconsistencies around when Formular 4.4 is to be submitted are resolved by the more specific wording: Formular 3.4 requires 4.3/4.4 generally “bei Unteraufträgen/Eignungsleihe”, while Formular 4.4 selbst präzisiert, dass es bei Unteraufträgen erst “auf besondere Anforderung… vor Zuschlagserteilung” vorzulegen ist – damit gilt, dass 4.3 mit dem Angebot einzureichen ist und 4.4 jedenfalls spätestens auf Anforderung vor Zuschlag vorzulegen ist; im Zweifel ist die speziellere Regel des Formulars 4.4 maßgeblich.

✓Unklarheiten in den Vergabeunterlagen müssen gemäß Bewerbungsbedingungen rechtzeitig vor Angebotsabgabe in Textform über den Vergabemarktplatz angezeigt werden; Antworten werden ausschließlich dort bereitgestellt und sind von den Bietern zu berücksichtigen.