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Purchase of an anaerobic workstation
Achat d'un poste de travail anaérobie — original title
Your path to submission
- Deadline: 16 November at 10:00 — 15 days left.
- You submit on BDA / e-Procurement Belgium — not here and not by e-mail. ↗
- Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
Contract
Type of service
Clement What the numbers say about this buyer
- In this sector the buyer awards roughly every month (4 awards, most recently January 2026) — by that rhythm the next award was due around March 2026. The last award went to EMULATE inc.n = 4
- 6% of this buyer's awards went to companies that had already won here before (36 awards since 2018, spread over 21 companies). 94% went to new names.n = 36 awards since 2018
- The median procedure drew just one bid (26 procedures with a bid count); 58% ended with a single bidder. Sector: median 2 bids.n = 26
- 47% of awards went to companies from abroad (36 awards with a known winner country). Sector average: 52%.n = 36
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Tender documents at a glance
The essentials of the tender documents, checked statement by statement against the documents. For your bid, the original documents count.
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✓ found in the documents · ❓ not found in the documents or general statement
Public tender SC2026-019 – Anaerobic Workstation (Sciensano, Belgium)
The input text concerns a Belgian public procurement procedure launched by Sciensano for the purchase of an anaerobic workstation.
It is drafted in parallel French and Dutch versions and refers repeatedly to Belgian public procurement law (Loi du 17 juin 2016, AR 18 avril 2017, AR 14 janvier 2013).
The background of the documents is a negotiated procedure without prior publication for a one‑off purchase of laboratory equipment.
The texts specify applicable regulations, language requirements (French or Dutch), and the electronic submission of offers via the Belgian e‑procurement portal.
They describe the division between the “cahier des charges” (specifications/conditions), the “bestek” (Dutch version), and annexes such as the offer form (Annexe A), firm contact details (Bijlage C) and reference list (Bijlage E), all of which the bidder must use.
Regarding what the bidder must submit and minimum qualification, the input text states that offers must be drawn up in French or Dutch and include, such as: proof that the signatory is authorised; the fully completed offer form (Annexe A); the inventory/price list according to the attached template; all documents requested under exclusion grounds and selection criteria; all documents requested under award criteria; and all documents requested in the technical specifications.
Foreign bidders are advised to attach recent certificates proving compliance with fiscal and social obligations, since Belgium may not have direct database access, and the contracting authority may later request a recent criminal record extract and proof of non‑bankruptcy.
Insurance is an execution requirement: within 30 days of award the contractor must evidence adequate insurance for civil, professional and product liability, and, where applicable, transport of goods to Sciensano.
The scope of the contract is defined as the purchase, delivery, installation, commissioning and training for one anaerobic workstation and any related services/maintenance, structured as a mixed contract: at bill of quantities (bordereau/prijslijst) for presumed quantities and lump sum (prix global/globale prijs) for global‑price items.
Such as: all costs for loading, transport, insurance, customs, unloading, installation on site, documentation, commissioning and necessary user training are deemed included in the prices.
The place of performance is Sciensano, site Wytsman, Rue Juliette Wytsmanstraat 14, 1050 Ixelles/Elsene, local D5c, ground floor.
Show all 27 statements
The delivery period must be indicated by each bidder in calendar days starting after contract conclusion or order date, with a hard latest delivery date of 23/12/2026.
Award criteria and weighting are explicitly set out.
There are three criteria: Quality (40%), Price (40%), and Service & Support (20%).
Quality is assessed against the minimum technical specifications in Part III; failure to meet any minimum renders the offer inadmissible.
Such as: extra performance beyond the minimum, when relevant to Sciensano’s needs, can increase the score, using a scale (0–40 points from “very weak” to “excellent”).
Price is evaluated via a proportional formula: (lowest offer price / analysed offer price) × 40 points, using prices in the inventory, which must include all direct and indirect costs except VAT.
Service & Support (20 points) covers after‑sales service, training, warranty terms and delivery time, scored on a 0–20 scale; aspects like training duration and materials, confirmation of meeting delivery/installation requirements, warranty length and coverage, maintenance contract details, and responsiveness/availability of support (phone/online, repair lead times) are examined.
The documents also detail risks and special conditions.
Such as: the offer validity (commitment) period is 180 calendar days from the submission deadline; substantial irregularities in offers (e.g. missing qualified e‑signature, missing separate base/option) may be regularised before negotiations, but late or paper offers cannot.
Early termination “without fault” is possible by either party on each anniversary with 90 days’ prior registered letter.
Sciensano may exclude operators at any stage for breaches of environmental, social or labour law or professional integrity.
The contractor must comply with GDPR, confidentiality duties, labour and anti‑discrimination laws, refrain from using illegally staying third‑country nationals or severely underpaying wages, and include chain‑clauses in subcontracts.
On contradictions or corrections, the French and Dutch versions are parallel and broadly consistent: for example, both confirm that no price revision is granted because it is a one‑off purchase; both set the same award criteria and percentages; both state that the contracting authority is not obliged to award the contract and may restart the procedure.
Where minor wording differences exist (such as small translation nuances), the substantive rule is the same.
For errors or gaps in the tender documents that prevent price calculation or comparison, both versions state that the bidder must inform the contracting authority in writing immediately and at the latest 10 days before the offer deadline; in case of divergent statements, the specific clause in the “cahier des charges/bestek” governing that aspect should prevail, and the bidder should request clarification within that question period via the formal Q&A channel.
Only the contracting authority's tender documents are binding. As of: 30/10/2026
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| THERMO FISHER SCIENTIFIC BV | 2 | 2026 |
| Life Technologies Europe BV | 2 | 2024–2026 |
| VMA be.Maintenance | 1 | 2025 |
| Air liquide médical | 1 | 2024 |
| Linde Gas | 1 | 2025 |
How often this buyer tenders this kind of work
Tactics
When this buyer has awarded in this sector, there was usually a single bid in the end. A solid bid has a real chance here. (Based on 3 completed awards — not a statement about this procedure.)
This procedure allows 17 days between publication and deadline — typical in this country is 34 (median of 3,233 procedures). Much tighter than usual: the first week counts.
The deadline falls on a Monday — your last full working day is the Friday before. Have evidence and guarantees together by Thursday.
Foreign bidders
In Belgium · Laboratory & optical equipment, 316 contracts went to foreign companies over the last 3 years (of 772 recorded awards) — mostly from Germany, France, Netherlands.
How to bid
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