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Software application for the digital management of permits and applications related to the use of the public domain and events
Softwaretoepassing voor het digitaal beheer van vergunningen en aanvragen met betrekking tot het gebruik van het openbaar domein en evenementen — original title
Your path to submission
- Deadline for requests to participate: 1 December at 10:00 — 30 days left. Two-stage procedure: by this deadline you submit a request to participate (proof of eligibility). Only shortlisted firms are then invited to submit a tender.
- You submit on BDA / e-Procurement Belgium — not here and not by e-mail. ↗
- Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
What the buyer is looking for
Subject of these services This contract concerns the provision, implementation, configuration, training, maintenance and support of a software application for the digital management of applications and permits relating to the use of the public domain and event management. The software is offered as a Software-as-a-Service (SaaS) solution and during the entire term of the agreement includes at least hosting, maintenance, updates, monitoring of implementation, supervision, enforcement and reporting. The contracting authority wants a single integrated solution that supports both public domain take-up and event management processes. The solution should be sufficiently flexible and configurable to support future changes to legislation, regulations, work processes and additional authorisation types. The contract shall include at least: - the delivery, implementation and configuration of the…
Show full description
… software application; - guidance on the implementation and commissioning of the software application; - the migration of existing data, to the extent required by the contract; - the training of administrators, case handlers and end-users; - the maintenance, hosting, functional and technical updates and support throughout the duration of the contract; - the realisation, configuration and maintenance of the necessary links with external applications, including at least GIPOD, FOCUS and the other integrations mentioned in these specifications; - the provision of a sandbox during the implementation phase; - support in the transition to production and aftercare after commissioning. Objective of the contract The solution must: - improve services to citizens, businesses and other applicants; - make the administrative processing of applications more efficient; - maximising support for and automating the digital exchange of data between all parties involved; - simplify the follow-up of files and permits; - support the correct application of municipal regulations; - support cooperation between municipal services, police, advisory bodies and other relevant partners; - digitally support field checks and enforcement. The application should be sufficiently flexible and configurable to support future changes to legislation, municipal regulations, work processes and organisational needs, without requiring customisation in each case.
Contract
Type of service
How often this buyer tenders this kind of work
Tactics
When contracts were awarded in this country and sector, usually 5 or more bids came in. Many compete here — price and references decide. (Based on 1,480 completed awards — not a statement about this procedure.)
This procedure allows 35 days between publication and deadline — typical in this country is 34 (median of 3,233 procedures). A normal window for this market.
Foreign bidders
In Belgium · IT services, 537 contracts went to foreign companies over the last 3 years (of 2,133 recorded awards) — mostly from France, Germany, Luxembourg.
How to bid
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