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framework contract wash bedding campus Merksplas
raamovereenkomst wassen beddengoed campus Merksplas — original title
Your path to submission
- Deadline: 25 November at 10:00 — 24 days left.
- You submit on BDA / e-Procurement Belgium — not here and not by e-mail. ↗
- Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
What the buyer is looking for
The summary in English is being prepared. The official description below is in the original language (NL).
Show original description (NL)
wassen beddengoed campus Merksplas
Contract
Type of service
Tender documents at a glance
The essentials of the tender documents, checked statement by statement against the documents. For your bid, the original documents count.
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✓ found in the documents · ❓ not found in the documents or general statement
Raamovereenkomst wassen van beddengoed voor gevangenis Merksplas (België)
The input text concerns a Belgian public procurement procedure (FOD Justitie, Belgische Staat) for a framework agreement for washing bed linen for the campus of the prison of Merksplas.
It is based on Belgian public procurement law (Wet van 17 juni 2016, KB plaatsing 18 april 2017, KB uitvoering 14 januari 2013) and describes both general conditions and technical specifications.
The country perspective is explicitly Belgian (references to FOD Justitie, paritair comité 110, Statbel index, Belgian VAT and social/fiscal obligations).
Such as for the requested topic “What the bidder must submit”, the documents specify that the bidder must use and sign the attached offerteformulier, indicate forfaitaire eenheidsprijzen (excl. and incl. BTW), enterprise data (maatschappelijke zetel, facturatieadres, ondernemingsnummer/KBO, IBAN/BIC), and clearly mark confidential/technical-commercial secret information.
The offer must be filed electronically via the Belgian Public Procurement/e-Procurement platform with a qualified electronic signature on either the indieningsrapport or the offer itself.
Bidders must attach all documents requested under uitsluitingsgronden, minimale eisen and gunningscriteria, as well as statutes/mandates proving signing authority and any further documents requested in Luik B (technical specifications).
As to minimum qualification and exclusion requirements, the text lists mandatory exclusion grounds (e.g. criminal organisation, corruption, fraud, terrorism, money laundering, human trafficking, illegal employment of third-country nationals) and fiscal/social compliance (no outstanding debts > 3.000 EUR, or payment plans respected).
Where information is available via national databases, the contracting authority retrieves it itself; other certificates (e.g. criminal record extract or equivalent) must be included with the offer.
There is a reference to paritair comité 110: the bidder must show to which PC 110 category its staff belongs for price revision, but no explicit turnover or insurance minimums are stated in the excerpt.
Such as for the “Scope of the contract”, the framework agreement covers services for washing beddengoed and 36 éénpersoonsdekbedden for the Academie campus Merksplas, Steenweg op Wortel 6B, 2330 Merksplas.
The detailed description and execution dates are set out in Luik B – Technische voorschriften; the framework’s maximum value is 43.000 EUR excl. BTW.
Geraamde hoeveelheden include an estimated 2.200 kg of weekday laundry per year and 36 single duvets; these are explicitly indicative, with no purchase commitment and no right to compensation or price adjustment if real quantities are higher or lower.
Show all 30 statements
Specific orders under the framework are placed via bestelbon and executed according to actual needs and defined profiles, and each order may have its own execution period, which may extend beyond the framework’s end date provided the order is placed within the framework term.
Such as for “Award criteria and weighting”, the text states that this is an onderhandelingsprocedure zonder voorafgaande bekendmaking, with possible BAFO (Best And Final Offer), but the only gunningscriterium is ‘prijs’.
The contract is awarded to the bidder who submits the definitive offer (BAFO or initial, depending on whether negotiation occurs) with the lowest total price, on condition they are not in an exclusion situation.
Price is evaluated based on total price including VAT, calculated as: (unit price for washing bed linen × estimated quantity over 4 years) plus (unit price for washing duvets × estimated quantity over 4 years).
No qualitative criteria or weightings other than price are mentioned in the provided text.
Negotiations may occur on offers but not on the award criteria themselves.
Such as for “Risks and special conditions”, the documents detail several key elements: offers must remain valid for 120 calendar days from the day after the submission deadline.
Questions can only be submitted via the publicprocurement.be forum until a specified (to be completed) date; answers are published at the latest six days before the offer deadline.
There is no information session or site visit (both marked “Niet van toepassing”).
E-invoicing via Peppol/Mercurius is mandatory; other invoice forms are not accepted, and invoices must contain specific data and be virus-free.
A voorschot of 15% of the referentiewaarde (subject to a legal ceiling) may be requested; payment can be suspended if the contractor breaches contract or article 7 of the law, and may be recovered in case of wanprestatie.
The contracting authority monitors performance, can require re-performance of non-conforming services, and may order suspension with possible compensation under strict conditions.
Liability is broad: the contractor is fully liable for errors and delays and indemnifies the authority against third-party claims; extra-contractual liability rules are limited except for bodily/mental integrity damage or intentional harm.
There is a duty of discretion and a requirement to use the persons named in the offer (or approved substitutes).
Subcontractors are mentioned in liability and payment contexts, but there is no explicit prohibition; any substitutes must be recognised by the authority.
The scope and quantities are consistent: Luik B defines activities and section 4 (“Geraamde aantallen”) clarifies they are estimates with no commitment, which matches the general clause in section 7 on indicative quantities.
There is a minor apparent tension between “forfaitaire eenheidsprijzen” mentioned both excl. and incl. BTW: the bestek asks for unit prices excl.
BTW and lists price evaluation incl. BTW, while the offerteformulier shows spaces for a unit price including BTW; the correct interpretation is that the authority evaluates total price incl. BTW but expects clarity on both net and gross unit prices as indicated in the respective forms.
Only the contracting authority's tender documents are binding. As of: 26/10/2026
How often this buyer tenders this kind of work
Tactics
When contracts were awarded in this country and sector, usually only one or two bids came in. A solid bid has a real chance here. (Based on 143 completed awards — not a statement about this procedure.)
This procedure allows 36 days between publication and deadline — typical in this country is 34 (median of 3,181 procedures). A normal window for this market.
Foreign bidders
In Belgium · Other services, 38 contracts went to foreign companies over the last 3 years (of 255 recorded awards) — mostly from France, Germany, Italy.
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