ZV-L4-26-1146000-412 .05 Airborne Laser Scan Arrivée 2026-2027

✓Prices are fixed in EUR as net plus VAT and must include all ancillary costs (media, shipping).

✓If budget funds are only partially available, the survey area can be reduced proportionally (Haushaltsvorbehalt), and if flights are not executed within the agreed period, no cost reimbursement is due; if only parts are flown or accepted, payment is reduced in proportion to the processed area.

✓Data handling must remain entirely within the EU; transfers to non-EU countries are forbidden, and the client receives full IP and usage rights to all captured data while the contractor must delete or return client data after completion.

✓Such as in “Anlage 7 Wertung der Angebote” and the “Bewertungsmatrix”, the award criteria and their weighting are defined in detail.

✓The award is based on two main criteria: price (50%) and quality (50%).

✓For price, the lowest total offer (area/price based on the Excel price sheet including unconditional percentage discounts) receives 100 points, with other offers receiving proportionally fewer points via a three-rule calculation.

✓For quality, several sub-criteria are scored on a 1–5 scale and weighted (weight 1, 2, or 3) so that a maximum of 90 raw points is achievable; these are then referenced so the best bidder gets 100 quality points and others are scaled proportionally.

✓Quality sub-criteria include: (1) Musterdatensatz (1×1 km² point cloud + DGM1 with demanding terrain and land cover, assessed for relative position and height errors, classification, point density), (2) flight planning quality and adherence to required parameters and accuracies, (3) scanner type and accuracy class (with specific Riegl models as benchmark), (4) number of available complete ALS systems (aircraft + GNSS/INS + scanner), (5) technical workflow and quality management including post-processing and classification, (6) project report covering execution, flight planning, QA and schedule, and (7) company performance regarding personnel resources, technical resources and 3-year business development.

✓The filled “Darstellung der Bieter” (Anlage 5) and the various project descriptions feed into these quality evaluations.

✓Such as in the “Zusätzliche Vertragsbedingungen”, “Ergänzende Vertragsbedingungen” and “Bewerbungsbedingungen”, the documents set out risks and special conditions for bidders.

✓There are explicit anti-cartel and anti-corruption clauses: proven collusive practices or bribery trigger immediate termination under § 314 BGB and contractual penalties (e.g. 15% of billing sum for anti-competitive agreements, 5% for bribery/advantages), in addition to other legal claims.

✓Time and quality risks are sanctioned through contractual penalties and possible fee reduction: delays in execution incur a daily penalty of 0.1% of the unusable performance, capped at 5% of the gross contract sum; substantial defects can lead to refusal of acceptance and fee reductions.

✓No separate security (bond) is required, but bidders and, in case of Eignungsleihe, supporting firms must be jointly liable.

✓Bidders must exclude their own AGB; submission of own terms leads to exclusion.

✓Subcontractors must be named with scope and share of contract value; for known subcontractors and temporary work agencies, a VGSH-compliant minimum-wage declaration is required.

❓There is no site visit obligation mentioned, but there is a strict deadline for questions: written only (e-Vergabe/E-Mail) by 4 November 2026, 10:00, to GMSH (contact: Gabi Inge Hudemann).

✓Offers must be submitted by 11 November 2026, 09:00, with a binding period until 11 December 2026.

✓Contracts with foreign bidders are governed solely by German law; all negotiations and contractual texts are in German.

✓For example, the minimum references are consistently “max. 5” and tied to the years 2023–2025, and the 1,000 km² ALS-experience requirement is repeatedly labeled as an “Ausschlusskriterium” (so it clearly applies).

✓Award criteria are described both in narrative form (Anlage 7) and in the numeric Bewertungsmatrix; both match on the 50% price / 50% quality split and the use of weighted sub-criteria; the matrix just adds an explicit referencing calculation, so it refines rather than overrides the textual description.

✓Where the Aufforderung zur Angebotsabgabe generically allows for “mehrere Zuschlagskriterien gemäß Formblatt Zuschlagskriterien”, the concrete annexes (Anlage 7 and Bewertungsmatrix) specify these criteria and therefore take precedence.

✓Statements that bidder AGB lead to exclusion, that German is the sole contract language, and that only line scanners are permitted are repeated across different annexes and are consistent, so the bidder should treat them as binding.