E 2026-162 GB Services TFM groupés BZ GdW, GdW, KBP

Regarding what bidders must submit and minimum qualification requirements, the text specifies both mandatory forms and “eignungsbezogene” evidence. Bids must be submitted electronically via the Berlin/iTWO tender platform in German and include, such as, the signed offer letter Wirt‑213, the fully completed price sheet (Teil D/Leistungsverzeichnis), the “Eigenerklärung zu Ausschlussgründen und Angaben zum Unternehmen” (or Wirt‑124 / EEE), the declaration on Russia sanctions (Wirt‑124.1), and the BVB/Erklärung zur Frauenförderung (IV 4021 F / Wirt‑2141). Where applicable, forms on subcontracts/eignungsleihe (Wirt‑235) and bidder consortium (Wirt‑238) are required. For suitability, bidders must, such as, provide a recent commercial/ professional register extract (or equivalent proof of business authorization), declare an average annual turnover of at least 1 Mio EUR net in each of the last three financial years for each JV partner, show professional/operational liability insurance with min. 3 Mio EUR for personal and 3 Mio EUR for property/financial damage plus environmental liability of 1,5 Mio EUR, document at least three comparable reference projects in the last five years, and submit an organizational description including organigram, staffing figures and key technical personnel.

On award criteria and weighting, the documents explain that the economically most advantageous tender is determined using qualitative criteria plus price via the “einfache Richtwertmethode” and an index Z; the highest Z wins. Quality counts heavily: the qualitative criteria (e.g. Eigenleistungstiefe, Betriebskonzept, Nachhaltigkeits- und Umweltkonzept, Start-up/Implementierungskonzept) are weighted in the Zuschlagsmatrix with, such as, 1,000 points for Eigenleistungstiefe, 5,000 for Betriebskonzept, 2,000 for Nachhaltigkeit/Umwelt, and 2,000 for Start-up, while price is considered separately. A decisive condition is that an offer must achieve at least half of the maximum quality score, i.e. at least 5,000 points in the qualitative criteria, otherwise it cannot be awarded. Bietergespräche (non-negotiating) in KW 47/48/49 serve to present concepts relevant for scoring these criteria.

Risks and special conditions appear throughout the contractual and procedural clauses. For instance, there are strict exclusion rules (mandatory/facultative) based on §§ 123, 124 GWB, labour, minimum wage, posting, and anti‑Schwarzarbeit provisions, plus explicit exclusion for breaches of Russia sanctions. There are BerlAVG-based special conditions with contractual penalties and possible termination, such as Wirt‑214, Wirt‑2141, Wirt‑2143, Wirt‑2144 and Wirt‑2145, including maximum cumulative penalties of 5% of net remuneration and obligations to cascade requirements to subcontractor chains. Operational risks are regulated through, such as, mandatory 24/7 availability, reaction times, startup deadlines, documentation and reporting duties as performance-related exclusion criteria; repeated short-notice cancellation or missed maintenance appointments trigger escalation and organizational corrective measures. The offer must remain valid 43 days, with a binding period ending 18.12.2026; questions must be submitted via the platform by 29.10.2026, and bidders may attend an optional site visit (without binding legal clarifications).

Regarding contradictions or corrections, the main apparent discrepancy is the tender submission deadline: the TED notice mentions 05/11/2026, 12:00, whereas the Verfahrensbedingungen state 05.11.2026, 13:00. As typically, the specific procedural document (“Verfahrensbedingungen”, section 7.2) governs the internal timetable and is more detailed, while TED summaries can be rounded; however, the safest approach in practice is to treat the earlier time (12:00) as binding and seek written clarification via the platform because bidders must “unverzüglich” notify any perceived inconsistencies (§ 160 GWB framework is referenced). Apart from that, rules on electronic submission, content hierarchy (contract text first, then annexes, VOL/B), and the prohibition of variants/multiple offers are consistent across documents, and the contracting authority reserves only limited rights to request missing documents that do not affect scoring.