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Successive supply of consumables for printers, copiers, MFDs in 2027
Sukcesywna dostawa materiałów eksploatacyjnych do drukarek, kopiarek, urządzeń wielofunkcyjnych w 2027 r. — original title
Your path to submission
- Deadline: 16 November at 10:00 — 15 days left.
- The submission point is stated in the notice (link on this page).
- Offer and evidence in: Polish.
- Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
What the buyer is looking for
4.1 The subject of the contract is the successive supply of consumables for printers, copiers, multifunctional devices in 2027. 4.2 A detailed description of the subject of the contract can be found in Annex 1 to the tender specification and in Annex 5 to the tender specification. 6. DATE OF CONTRACT EXECUTION 6.1 Deadline for performance of the contract: from the date of signing, however, not earlier than from 04.01.2027 to 31.12.2027 or until the amount of the contract is exhausted, whichever occurs first 7. THE GROUNDS FOR EXCLUSIONS FROM THE PUBLIC CONTRACT PROCUREMENT PROCEDURE are described in point 7 of the CTMR. 8. INFORMATION ON CONDITIONS FOR PARTICIPATION IN A PROCUREMENT PROCEDURE 8.1 Contractors who meet the following conditions for participation in the procedure may apply for the award of the contract: 8.1.1 Ability to trade: The Contracting Authority does not specify any…
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… requirements in this respect, compliance with which the Contractor is obliged to demonstrate in a special way. 8.1.2 the right to carry out a specific economic or professional activity, if it results from separate provisions: The Contracting Authority does not specify any requirements in this respect, compliance with which the Contractor is obliged to demonstrate in a special way. 8.1.3 economic or financial standing: The Contracting Authority does not specify any requirements in this regard, compliance with which the Contractor is obliged to demonstrate in a special way 8.1.4 technical or professional capacity: The Ordering Party does not specify any requirements in this respect, compliance with which the Contractor is obliged to demonstrate in a special way ONE, LIST OF APPROPRIATE PROVISIONAL MEASURES AND OTHER DOCUMENTS pursuant to Art. 1 of the Public Procurement Act, the Contracting Authority will first examine and evaluate the tenders and then make a qualitative qualification of the Contractor whose tender was the highest rated as regards the absence of grounds for exclusion and compliance with the conditions for participation in the procedure. 9.1 List of declarations and documents to be submitted by the Contractor with his tender: 9.2 The Contractor must submit, together with the tender, in order to provide preliminary confirmation that it is not subject to exclusion and meets the conditions for participation in the procedure: 9.2.1 Declaration by the Contractor on the grounds for exclusion under Article 5k of Regulation 833/2014, as amended by Regulation 2022/576, and Article 7(1) CTMR 1 of the Act on special solutions to counteract support for the aggression against Ukraine and to protect national security submitted pursuant to Art. 1 of the Public Procurement Act, in accordance with the model set out in Annex 7 to the ToR. In the case of contractors jointly applying for a contract, this declaration is submitted by each of these contractors (also applies to partners in a civil-law partnership). 9.9 Information on certification can be found in point 9.9 of the Tender Submission Method 15. The tender consists of the following documents: 15.1 Offer form – prepared in accordance with the model – Annex 2 to the tender specification (signed with a qualified electronic signature). 15.2 Price form spreadsheet file Attachment No. 2a to the Terms of Reference - (signed with a qualified electronic signature). Note: 1. If Annex 2a to the tender is not attached to the tender, the price form is not filled in, all its items necessary to calculate the price are not filled in or the above-mentioned annex is not signed with a qualified electronic signature - this will result in the rejection of the tender by the Ordering Party. 2. It is required to complete all the indicated items of the Price Form, necessary to calculate the price. 15.3 Declaration by the Contractor on grounds for exclusion under Article 5k of Regulation (EU) No 833/2014, as amended by Regulation (EU) 2022/576, and Article 7(1)(b) and (c) EUTMR 1 of the Act on special solutions to counteract support for the aggression against Ukraine and to protect national security submitted pursuant to Art. 1 of the Public Procurement Act, in accordance with the model set out in Annex 7 to the ToR (signed with a qualified electronic signature). In the case of contractors jointly run
Contract
Type of service
Clement What the numbers say about this buyer
- In this sector the buyer awards roughly every 3 months (5 awards, most recently November 2025) — by that rhythm the next award was due around February 2026. The last award went to WORLD TRADE TECHNOLOGY POLSKA Sp. z o.o.n = 5
- 22% of this buyer's awards went to companies that had already won here before (794 awards since 2015, spread over 264 companies). That is well below the sector norm (36%) — this buyer switches suppliers more often than others.n = 794 awards since 2015
- The median procedure drew just one bid (704 procedures with a bid count); 53% ended with a single bidder. Sector: median 3 bids.n = 704
- 6% of awards went to companies from abroad (794 awards with a known winner country). Sector average: 0%.n = 794
- 79% of the bids received came from small and medium-sized enterprises (145 procedures with a bid mix). Sector: 94%.n = 145
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 29/10/2026.
Selection criteria — in the procurement documents
The buyer states in the notice that the selection criteria are in the procurement documents (link on this page), not in the EU form. The document analysis below extracts them from there — bid and evidence in Polish.
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| PreZero Service Centrum Sp. z o.o. | 18 | 2024–2026 |
| MPO Łódź Sp. z o.o. | 11 | 2024–2025 |
| Miejskie Przedsiębiorstwo Oczyszczania Sp. z o.o. | 9 | 2023 |
| REMONDIS SP. Z O.O. | 8 | 2024–2026 |
| G&P TEAM Sp. z o.o. | 7 | 2025–2026 |
How often this buyer tenders this kind of work
Tactics
When this buyer has awarded in this sector, usually 6 or more bids came in. Many compete here — price and references decide. (Based on 5 completed awards — not a statement about this procedure.)
This procedure allows 17 days between publication and deadline — typical in this country is 18 (median of 9,435 procedures). A normal window for this market.
The deadline falls on a Monday — your last full working day is the Friday before. Have evidence and guarantees together by Thursday.
Foreign bidders
In Poland · Office & computing machinery, 104 contracts went to foreign companies over the last 3 years (of 36,190 recorded awards) — mostly from Germany, France, Greece.
Submission language: Polish.
How to bid
Guide: how to apply on e-Zamówienia (Polen) → Registration, signature, fees — from the operator's bidder manual.
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