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Successive purchase of fuels In a cashless system on the basis of fleet CARDS FOR vehicles used by a car communication company W Kaliszu SP. Z O.O.
Sukcesywny zakup paliw w systemie bezgotówkowym na podstawie kart flotowych do pojazdów użytkowanych przez przedsiębiorstwo komunikacji samochodowej w kaliszu sp. Z o.o. — original title
Your path to submission
- Deadline: 17 November at 10:00 — 16 days left.
- The submission point is stated in the notice (link on this page).
- Offer and evidence in: Polish.
- Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
What the buyer is looking for
Subject of the contract: The subject of the contract is the successive purchase of fuels in a non-cash system on the basis of fleet cards for vehicles used by Przedsiębiorstwo Komunikacji Samochodowej w Kaliszu Sp. z o.o. 1) Unleaded petrol and diesel must meet the quality requirements for liquid fuels specified in the Regulation of the Minister for Climate and the Environment of 26 June 2024 on quality requirements for liquid fuels (Journal of Laws 2024, item 1018) and respectively PN-EN 228:2013-04, PN-EN 590+A1:2017-06 or equivalent. 2) AdBlue must meet the requirements of ISO 22241-1/-2/-3/-4 or equivalent standards. 3) The Contractor's service station must meet the requirements provided for in the regulations for service stations in accordance with the Regulation of the Minister for Climate and the Environment of 24 July 2023 on the technical conditions to be met by liquid fuel…
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… bases and stations, liquefied gas bases and stations, long-distance transmission pipelines for the transport of crude oil and petroleum products and their location (Journal of Laws 2023, item 1707). 4) The contractor must hold a licence to trade in fuels issued by the President of the Energy Regulatory Office in accordance with the Energy Law Act of 10 April 1997 (consolidated text: Journal of Laws of 2026, item 43 as amended). 5) The Ordering Party requires that the nearest service station of the Contractor is located no more than 5 km from the seat of PKS w Kaliszu Sp. z o.o., calculated by the route of access by public road. 6) The Contractor's petrol station must have the possibility of free entry from the public road and exit to the public road in vehicles of the Ordering Party with a length of 15 m. Implementation of fuel purchase: 1) The purchase of fuels will be carried out: a) in the Contractor's petrol station, open 24 hours a day, on all days of the week, b) directly to the fuel tanks of the Ordering Party's vehicles, c) successively, depending on the needs of the Ordering Party, d) in cashless settlement based on fleet cards. 2) The implementation of the purchase of fuels and AdBlue preparation using the card must include the option for the driver of the refuelled vehicle to provide the state of its meter (kilometre distance) at the time of refueling. 3) The Ordering Party reserves the right to refuel the same vehicle multiple times on a given day. 4) The Contractor will send in electronic form once a day a statement of the fuel issued, taking into account: the price, the registration number of the vehicle, the name of the driver. Conditions for fleet cards: 1) The cards will be used to purchase diesel oil, unleaded gasoline and AdBlue preparation. 2) The Ordering Party does not bear any costs related to the issuance and handling of cards. 3) Fleet cards must enable the purchase of diesel fuel, unleaded petrol and AdBlue with the discount indicated in the Contractor's offer. 4) The Ordering Party reserves that the cards may not be covered by loyalty programs. Estimated volume of the contract: 1) The estimated order quantity is 750 m3 (seven hundred fifty cubic meters) diesel ON standard, 2) The estimated order quantity is 11000 l (eleven thousand liters) of AdBlue preparation. 3) The estimated demand for unleaded gasoline 95 for a company vehicle in the planned period of performance of the subject of the contract is respectively: Unleaded petrol 95 – 1.3 m3 (one and three tenths of a cubic metre). 4) The Ordering Party reserves the right to change the quantity of the assortment, i.e. the indicated amount of the Ordering Party's demand for fuel and AdBlue preparation may be increased or decreased, however, by a maximum of 20%, without changing any of the terms of the contract, specified in the Terms of Reference and declared by the Contractor in the offer. 5) The quantities given include the Ordering Party's annual demand for diesel oil and AdBlue preparation during the term of the contract, i.e. from 01.01.2027 to 31.12.2027. · The subject of the contract is the successive purchase of fuels in a non-cash system on the basis of fleet cards for vehicles at
Contract
Type of service
Selection criteria — in the procurement documents
The buyer states in the notice that the selection criteria are in the procurement documents (link on this page), not in the EU form. The document analysis below extracts them from there — bid and evidence in Polish.
Eligibility analysis from the tender documents
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| AP LOGISTIK Spółka z ograniczoną odpowiedzialnością | 1 | 2025 |
| AP LOGISTIK Spółka z ograniczoną odpowiedzialnością, | 1 | 2024 |
How often this buyer tenders this kind of work
Tactics
When contracts were awarded in this country and sector, usually about 3 bids came in. A normal field for this market. (Based on 704 completed awards — not a statement about this procedure.)
This procedure allows 18 days between publication and deadline — typical in this country is 18 (median of 9,435 procedures). A normal window for this market.
Foreign bidders
In Poland · Transport support services, 4 contracts went to foreign companies over the last 3 years (of 3,058 recorded awards).
Submission language: Polish.
How to bid
Guide: how to apply on e-Zamówienia (Polen) → Registration, signature, fees — from the operator's bidder manual.
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