How to bid in this country: portals, deadlines, thresholds →
Acquisition of Iltavahtimestari services for the Education Division of the City of Helsinki
Iltavahtimestaripalvelujen hankinta Helsingin kaupungin Kasvatuksen ja koulutuksen toimialalle — original title
Your path to submission
- Deadline: 30 November at 10:00 — 29 days left.
- You submit on Hilma — not here and not by e-mail. ↗
- Offer and evidence in: Finnish.
- Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
What the buyer is looking for
The subject of the procurement is evening caretaker services for the City of Helsinki's Education Division for the needs of the Adult Education Centre and Arbis. For the needs of the Finnish-speaking Adult Education Centre, evening supervision services will be purchased for the following sites: Ressu Comprehensive School, Lapinlahdenkatu 10 • Aurinkolahti SMEs, Canal, sports hall, Aurinkotuulenkatu 11 • Lauttasaari aa, sports hall, Myllykalliontie 3 • Meilahden aa, Jalavatie 6 • Pukinmäenkaari SMEs, mirror hall, Kenttäkuja 12 • Strömberg aa, sports hall, Takomotie 13 • Torpparinmäki SMEs, Ylä-Fallintie 54 • Vattuniemi Elementary School, Vattuniemenkatu 23 Arbis: Rastis, Nordsjö lågstadieskola, Fjärdstråket 6. Items and number of items may change. The sites are located in Helsinki. Evening supervision services include supervision during the school evening shift and room inspection…
Show full description
… cleaning (1krt/evening/destination). Evening monitoring services are selected to be produced by one service provider. The subject of the contract is described in more detail in the service description attached to the invitation to tender (Annex 1). The actual contract period is 1.1.2027-31.12.2028. The acquisition includes two (2) option periods of one (1) year (1+1). By submitting a tender, the tenderer also undertakes to comply with the terms and conditions of the draft contract annexed to the invitation to tender. By adding its own terms contrary to the contract or the invitation to tender to the draft contract or to its tender, the Tenderer's tender may be rejected as being contrary to the invitation to tender.
Contract
Type of service
Clement What the numbers say about this buyer
- In this sector the buyer awards roughly every 2 months (3 awards, most recently June 2024) — by that rhythm the next award was due around August 2024. The last award went to Lindström Oy.n = 3
- 31% of this buyer's awards went to companies that had already won here before (322 awards since 2017, spread over 183 companies). That is well below the sector norm (52%) — this buyer switches suppliers more often than others.n = 322 awards since 2017
- 11% of awards went to companies from abroad (322 awards with a known winner country). Sector average: 0%.n = 322
- The median procedure drew 4 bids (105 procedures with a bid count); 13% ended with a single bidder. Sector: median 4 bids.n = 105
- The award came in at a median 87% of the estimated value (6 awards with both estimate and value) — pricing at the estimate is usually too high here.n = 6
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Selection criteria — via the ESPD
The buyer states in the notice that eligibility is proven through the European Single Procurement Document (ESPD); the concrete requirements are in the tender documents. The document analysis below extracts them from there — bid and evidence in Finnish.
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| Ab Bäck & Co Oy | 9 | 2019–2026 |
| Fazer Food Services Oy · HELSINGFORS | 9 | 2019–2026 |
| Palmia Oy | 8 | 2017–2026 |
| Festo Oy · VANDA | 7 | 2020–2026 |
| Barnavårdsföreningen i Finland r.f. | 6 | 2022–2026 |
How often this buyer tenders this kind of work
Tactics
When contracts were awarded in this country and sector, usually about 4 bids came in. A normal field for this market. (Based on 491 completed awards — not a statement about this procedure.)
This procedure allows 32 days between publication and deadline — typical in this country is 32 (median of 1,471 procedures). A normal window for this market.
The deadline falls on a Monday — your last full working day is the Friday before. Have evidence and guarantees together by Thursday.
Foreign bidders
In Finland · Other services, 2 contracts went to foreign companies over the last 3 years (of 631 recorded awards).
Submission language: Finnish.
How to bid
Don't miss the next one
Friedrich finds tenders like this for you — every morning at 7:30, each one checked by Claude (Anthropic) for fit, and he learns from your feedback what your company really does.
Register now