How to bid in this country: portals, deadlines, thresholds →
Ordering a maintenance service
Heakorrateenuse tellimine — original title
Your path to submission
- Deadline for requests to participate: 7 December at 11:00 — 36 days left. Two-stage procedure: by this deadline you submit a request to participate (proof of eligibility). Only shortlisted firms are then invited to submit a tender.
- The submission point is stated in the notice (link on this page).
- Offer and evidence in: Estonian.
- Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
What the buyer is looking for
Categories and on-demand codes according to EVS 807: 1) Part 1 – Maintenance complete service: 156, 310, 320 (incl. 322), 330 (incl. 334, 335), 340, 350, 360, 390 2) Part 2 – External maintenance: 156, 310, 320 (incl. 322), 350, 360, 390 3) Part 3 – Internal maintenance: 156, 330 (excl. 334, 335), 340, 350, 390. 4) Part 4 – External and internal maintenance: 156, 310, 320 (incl. 322), 330 (excl. 334, 335), 340, 350, 360, 390. 5) Part 5 – Special cleaning: 334, 335, 330 (textile and leather furniture cleaning) When creating a dynamic purchasing system, a general technical specification is published, draft contract and award criteria that also apply to related procurements. Object-specific technical specifications (DTS) shall be submitted each time in the composition of the related procurement documents organised under the dynamic purchasing system. The total estimated quantity of…
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… contracts planned under the DPS is 250. / Grounds for exclusion and selection criteria: See the procurement documents · Subscribed codes according to EVS 807: 156, 310, 320 (incl. 322), 330 (incl. 334, 335), 340, 350, 360, 390. / Grounds for exclusion and selection criteria: See the procurement documents · Subscribed codes according to EVS 807: 156, 310, 320 (incl. 322), 350, 360, 390. / Conditions for exclusion: See the procurement documents · Subscribed codes according to EVS 807: 156, 330 (excl. 334, 335), 340, 350, 390. / Grounds for exclusion and selection criteria: See procurement documents · Ordered codes according to EVS 807: 156, 310, 320 (incl. 322), 330 (excl. 334, 335), 340, 350, 360, 390. / Grounds for exclusion and selection criteria: See procurement documents · Ordered codes according to EVS 807: 334, 335, 330 (cleaning of textile and leather furniture). / Grounds for exclusion and selection criteria: See procurement documents
Contract
Type of service
Clement What the numbers say about this buyer
- In this sector the buyer awards roughly every 5 months (22 awards, most recently August 2026) — the next award is due around January 2027 by that rhythm. The last award went to Osaühing Kinnisvarateenindus.n = 22
- 12% of the bids received came from other countries (272 procedures with a bid mix) — all bidders, not just the winners. Sector: 48%.n = 272
- 28% of this buyer's awards went to companies that had already won here before (446 awards since 2018, spread over 150 companies). 72% went to new names.n = 446 awards since 2018
- The median procedure drew 5 bids (423 procedures with a bid count); 7% ended with a single bidder. Sector: median 4 bids.n = 423
- 12% of awards went to companies from abroad (446 awards with a known winner country). Sector average: 5%.n = 446
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 27/10/2026.
Selection criteria — via the ESPD
The buyer states in the notice that eligibility is proven through the European Single Procurement Document (ESPD); the concrete requirements are in the tender documents. The document analysis below extracts them from there — bid and evidence in Estonian.
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| aktsiaselts Pristis | 11 | 2024–2026 |
| P. DUSSMANN EESTI Osaühing | 11 | 2024–2026 |
| SOL Baltics OÜ | 10 | 2024–2026 |
| Osaühing Kinnisvarateenindus | 10 | 2024–2026 |
| Forus Security AS | 9 | 2024–2025 |
How often this buyer tenders this kind of work
Tactics
When this buyer has awarded in this sector, usually 8 or more bids came in. Many compete here — price and references decide. (Based on 22 completed awards — not a statement about this procedure.)
This procedure allows 40 days between publication and deadline — typical in this country is 31 (median of 672 procedures). Much more generous than usual — time for a thorough bid rather than a quick one.
The deadline falls on a Monday — your last full working day is the Friday before. Have evidence and guarantees together by Thursday.
Foreign bidders
In Estonia · Cleaning, environment & waste, 5 contracts went to foreign companies over the last 3 years (of 881 recorded awards).
Submission language: Estonian.
How to bid
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